Amazon
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Direct Fulfillment Purchase Order Acknowledgment
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X12 855 Direct Fulfillment Purchase Order Acknowledgment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Fill or Kill
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BAK
020
Beginning Segment for Purchase Order Acknowledgment
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PR
Purchase Order Acknowledgement (855)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
855
Purchase Order Acknowledgment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BAK
020
Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

Usage notes

BAK00ATTesT000813920070626~
BAK00RDTesT000859620070808~

Example
BAK-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

Always '00'

00
Original
BAK-02
587
Acknowledgment Type
Required
Identifier (ID)

Code specifying the type of acknowledgment

Usage notes

Orders are Fill or Kill.
If ALL line items on the order are accepted, use 'AT'.
If ANY line items on the order are rejected, use 'RD'.
*This field is required

AT
Accepted
RD
Reject with Detail
BAK-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

This will be the Amazon encrypted Shipment ID, which is case sensitive. This number is unique - if a duplicate ShipmentID is ever received it should be rejected via the OFR (855).

Format: AlphaNumeric

Example: DjntsVrFN [ Note : Dj2sV3fN is a different shipment ID than Dj2Sv3FN ]

This number should appear on the Amazon-branded packing slip and must be returned to Amazon in the OFR (855), ASN (856), and INV (810) messages.

BAK-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BAK04 is the date assigned by the purchaser to purchase order.
Usage notes

Order Confirmation Date (Format: CCYYMMDD) expressed in UTC format.

BAK-07
367
Contract Number
Optional
String (AN)
Min 1Max 30

Contract number

BAK-08
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BAK08 is the seller's order number.
Usage notes

Vendor's Order Reference Number.
This will be the reference number in the vendor's system.
This field is required if BAK02 = "AT"

N1 Loop
RequiredMax >1
N1
300
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1SFABCD92ABCD~

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

This will be the Amazon code representing the warehouse that the order should ship from. This is usually a four character alpha code (e.g. ABCD).

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

This will be the Amazon code representing the warehouse that the order should ship from. This is usually a four character alpha code (e.g. ABCD)

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Usage notes

PO11*****SK1617~

Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

Line Item ID. This should be the same Line Item ID that was sent in the 850. It must be retained and referred to in subsequent messages (855, 856, 810).

This number is generally sequential (1, 2, 3, etc.).

The combination of PO101 and PO107 should remain constant throughout the order cycle and across messages. Whenever the number in PO101 is used the information will reference the item in PO107.

PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

Usage notes

This will be the original Quantity Ordered from the 850.

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
SK
Stock Keeping Unit (SKU)
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Item Number. Same as the PO107 in the 850 message.

ACK Loop
RequiredMax >1
ACK
270
Detail > PO1 Loop > ACK Loop > ACK

Line Item Acknowledgment

RequiredMax use 1

To acknowledge the ordered quantities and specify the ready date for a specific line item

Usage notes

ACKIA1EA**************************00
ACK
IR41EA**************************03

Example
If either Quantity (ACK-02) or Unit or Basis for Measurement Code (ACK-03) is present, then the other is required
If either Product/Service ID Qualifier (ACK-07) or Product/Service ID (ACK-08) is present, then the other is required
ACK-01
668
Line Item Status Code
Required
Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

Usage notes

Use 'IA' if ALL of the ordered quantity of the item is accepted.
Used 'IR' if ANY of the ordered quantity of the item is rejected.

IA
Item Accepted
IR
Item Rejected
ACK-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity of the Item that is Accepted or Rejected.

ACK-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
ACK-07
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZZ
Mutually Defined
ACK-08
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

ACK-29
1271
Industry Code
Required
String (AN)

Code indicating a code from a specific industry code list

  • ACK29 Industry Reason Code may be used to identify the item status. In addition, it may be used in conjunction with ACK01 to further clarify the status.
Usage notes

Code further detailing exceptions, these codes may be mutually defined. Amazon and vendor will mutually agree upon a list of codes that will be appropriate for their relationship.

00
Shipping 100 percent of ordered product
02
Canceled due to missing/invalid SKU
03
Canceled out of stock
04
Canceled due to duplicate Amazon Ship ID
05
Canceled due to missing/invalid Bill To Location Code
06
Canceled due to missing/invalid Ship From Location Code
07
Canceled due to missing/invalid Customer Ship to Name
08
Canceled due to missing/invalid Customer Ship to Address Line 1
09
Canceled due to missing/invalid Customer Ship to City
10
Canceled due to missing/invalid Customer Ship to State
11
Canceled due to missing/invalid Customer Ship to Postal Code
12
Canceled due to missing/invalid Customer Ship to Country Code
13
Canceled due to missing/invalid Shipping Carrier/Shipping Method
20
Canceled due to missing/invalid Unit Price
21
Canceled due to missing/invalid Ship to Address Line 2
22
Canceled due to missing/invalid Ship to Address Line 3
50
Canceled due to Tax Nexus Issue
51
Canceled due to Restricted SKU/Qty
53
Canceled due to USPS >$400
54
Canceled due to Missing AmazonShipID
55
Canceled due to Missing AmazonOrderID
56
Canceled due to Missing LineItemId
71
Canceled due to discontinued item
ACK Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Usage notes

CTT11~

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Total number of line items in the message.

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

Usage notes

Total number of units accepted.

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Fill or Kill

ISA*00* *00* *ZZ*SENDERID *ZZ*AMAZONDS *220524*2001*U*00401*000000103*0*P*>~
GS*PR*SENDERID*AMAZONDS*20220524*2001*123*X*004010~
ST*855*00012~
BAK*00*RD*TY67JNr9D*20220524****VendorOrderNumber~
N1*SF*WHSE*92*WHSE~
PO1*1*3*EA***SK*1617~
ACK*IA*3*EA**************************00~
PO1*2*2*EA***SK*4927~
ACK*IA*2*EA**************************00~
PO1*3*1*EA***SK*1682~
ACK*IR*1*EA**************************03~
CTT*3*5~
SE*11*00012~
GE*1*123~
IEA*1*000000103~

Invalid Ship Method

ISA*00* *00* *ZZ*SENDERID *ZZ*AMAZONDS *220524*2001*U*00401*000000102*0*P*>~
GS*PR*SENDERID*AMAZONDS*20220524*2001*122*X*004010~
ST*855*00011~
BAK*00*RD*Tc89JNr2d*20220524****VendorOrderNumber~
N1*SF*WHSE*92*WHSE~
PO1*1*1*EA***SK*1617~
ACK*IR*1*EA**************************13~
CTT*1*0~
SE*7*00011~
GE*1*122~
IEA*1*000000102~

Invalid SKU

ISA*00* *00* *ZZ*SENDERID *ZZ*AMAZONDS *220524*2001*U*00401*000000101*0*P*>~
GS*PR*SENDERID*AMAZONDS*20220524*2001*95*X*004010~
ST*855*00010~
BAK*00*RD*Tx40HNv4d*20220524****VendorOrderNumber~
N1*SF*WHSE*92*WHSE~
PO1*1*1*EA***SK*B000000000~
ACK*IR*1*EA**************************02~
CTT*1*0~
SE*7*00010~
GE*1*95~
IEA*1*000000101~

Multiple Item Acceptance

ISA*00* *00* *ZZ*SENDERID *ZZ*AMAZONDS *220524*2001*U*00401*000000105*0*P*>~
GS*PR*SENDERID*AMAZONDS*20220524*2001*36*X*004010~
ST*855*0001~
BAK*00*AT*T9UhKLr6P*20220524****VendorOrderNumber~
N1*SF*WHSE*92*WHSE~
PO1*1*3*EA***SK*1617~
ACK*IA*3*EA**************************00~
PO1*2*2*EA***SK*4927~
ACK*IA*2*EA**************************00~
PO1*3*1*EA***SK*9876~
ACK*IA*1*EA**************************00~
CTT*3*6~
SE*11*0001~
GE*1*36~
IEA*1*000000105~

Out of Stock

ISA*00* *00* *ZZ*SENDERID *ZZ*AMAZONDS *220524*2001*U*00401*000000109*0*P*>~
GS*PR*SENDERID*AMAZONDS*20220524*2001*128*X*004010~
ST*855*00011~
BAK*00*RD*TW11wr2F*20220524****VendorOrderNumber~
N1*SF*WHSE*92*WHSE~
PO1*1*1*EA***SK*7005~
ACK*IR*1*EA**************************03~
CTT*1*0~
SE*7*00011~
GE*1*128~
IEA*1*000000109~

Single Item Acceptance

ISA*00* *00* *ZZ*SENDERID *ZZ*AMAZONDS *220524*2001*U*00401*000000108*0*P*>~
GS*PR*SENDERID*AMAZONDS*20220524*2001*55*X*004010~
ST*855*0001~
BAK*00*AT*T3uPjk5Id*20220524****VendorOrderNumber~
N1*SF*WHSE*92*WHSE~
PO1*1*3*EA***SK*1619~
ACK*IA*3*EA**************************00~
CTT*1*3~
SE*7*0001~
GE*1*55~
IEA*1*000000108~

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