X12 846 Retail Inventory Inquiry/Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
This segment is used to provide the feed's unique reference number, the feed type, and feed date.
Example:
Full Feed - BIA00IPI939828909202212011239 - This will fully erase and update all of your item catalog inventory information.
Incremental Feed - BIA25IP201401021611202212011611 - This will only update the inventory information for the items in the feed.
Code identifying purpose of transaction set
"00" for a full inventory feed.
"25" for a partial inventory feed.
- 00
- Original
- 25
- Incremental
Code indicating the title or contents of a document, report or supporting item
- IP
- Inventory Parameter Report
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Unique ID number for this Inventory Feed, assigned by the vendor.
Date expressed as CCYYMMDD
- BIA04 identifies the date of the inquiry/advice that is transferred.
Date of the inventory feed
CCYYMMDD
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BIA05 identifies the time of the inquiry/advice that is transferred.
Time of the inventory feed
HHMM
Name
To identify a party by type of organization, name, and code
Example:
N1WHLOC1
Code identifying an organizational entity, a physical location, property or an individual
- WH
- Warehouse
Free-form name
This field will be the location identifier for the warehouse reported in this message.
The warehouse code will be a unique code representing a vendor warehouse. A code must be setup in Amazon's systems for each vendor location that is used for ordering. Warehouses and the related codes can be set-up via your Vendor Central account.
Detail
Item Identification
To specify basic item identification data
This segment provides the product ID for the item. The product ID type used needs to match what is configured for your account (i.e., the same product ID type used for the 850, 855, 856, and 810).
Example:
LIN001UP*075596051224
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Line item ID
This should be a sequential number for each LIN loop sent (e.g., 1, 2, 3, etc).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
The product ID type qualifier.
- BP
- Buyer's Part Number
- EN
- European Article Number (EAN) (2-5-5-1)
- IB
- International Standard Book Number (ISBN)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
The product ID for the item.
Pricing Information
To specify pricing information
If you are providing the item's cost, please include the CTP segment.
Example:
CTP*CUP12.99
Code identifying pricing specification
- CUP
- Confirmed Unit Price
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
If you are providing the item's cost, please include the CUR segment.
Example:
CURVNUSD
Quantity
To specify quantity information
This segment provides the quantity available for the item from the preceding LIN segment.
Example:
QTY33100*EA
Code specifying the type of quantity
- 33
- Quantity Available for Sale (stock quantity)
The number of units of the specified item available in your warehouse location.
- 63
- On Order Quantity
The number of units of the specified item on order from Amazon (not yet shipped). If you choose to report this quantity, you will need to send the schedule date for shipment in the DTM segment
Numeric value of quantity
This field will be the quantity for this product as specified by QTY01. If an item is out of stock, use"0". Do not leave the element blank--leaving this element blank will result in processing failures.
If you can not provide detailed item quantity information, we also accept binary availability information (i.e., "1" for available and "0" for not available).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Date/Time Reference
To specify pertinent dates and times
This field is required if an "on order" quantity is being sent (QTY segment where QTY01 = "63")
This field is not applicable to prime or reserve stock.
Example:
DTM08020221201
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Retail Cost And Inventory
GS*IB*VENDOR*AMAZON*20221201*0201*12911*X*004010~
ST*846*0001~
BIA*00*IP*201312111545*20221201*1545~
N1*WH*AMZN_WAREHOUSE_CODE~
LIN*1*UP*075596051224~
CTP**CUP*3.12~
CUR*VN*USD~
QTY*33*100*EA~
SE*8*0001~
GE*1*12911~
IEA*1*000012911~
Retail Inventory
GS*IB*VENDOR*AMAZON*20221201*0201*12911*X*004010~
ST*846*0001~
BIA*00*IP*201312111545*20221201*1545~
N1*WH*AMZN_WAREHOUSE_CODE~
LIN*1*UP*075596051224~
QTY*33*100*EA~
SE*6*0001~
GE*1*12911~
IEA*1*000012911~
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