X12 820 Retail Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Example:
BPRI5213.76CACH*CTX
Code designating the action to be taken by all parties
- I
- Remittance Information Only
Monetary amount
- BPR02 specifies the payment amount.
BPR02 specifies the payment amount.
Code indicating whether amount is a credit or debit
- C
- Credit
Code identifying the method for the movement of payment instructions
- ACH
- Automated Clearing House (ACH)
- CHK
- Check
- CLH
- Clearinghouse
Code identifying the payment format to be used
- CCD
- Cash Concentration/Disbursement (CCD) (ACH)
- CCP
- Cash Concentration/Disbursement plus Addenda (CCD+) (ACH)
- CTP
- Corporate Trade Payment (CTP) (ACH)
- CTX
- Corporate Trade Exchange (CTX) (ACH)
- PPD
- Prearranged Payment and Deposit (PPD+) (ACH)
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
Example:
TRN19050688
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
Check or Transaction Number
Date/Time Reference
To specify pertinent dates and times
Example:
DTM09720221210
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Example:
N1PEVENDOR BUSINESS NAME
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Example:
N1PRAMAZON.COM
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
This segment allows for the grouping of data by entity/entities at or within a master/masters.
(1) Single/Single: Only ENT01 is necessary, because there is a single entity (the sending master) communicatingwith a single entity (the receiving master).
Example:
ENT*1
Number assigned for differentiation within a transaction set
Always 1
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
Example:
RMRIV667484*39.2439.24
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- IV
- Seller's Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Invoice Number
Monetary amount
- RMR04 is the amount paid.
This is the amount Amazon paid, after any adjustments. Please note that
this is the running total paid and can have variance if a split payment is presented via two separate remittances.
Monetary amount
- RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
- RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
Invoice Amount. This is the original amount of the invoice.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Example:
NTEADDX9716088/YVR2/
NTEADDShortage Claim for Invoice - 0045973588
Code identifying the functional area or purpose for which the note applies
- ADD
- Additional Information
A free-form description to clarify the related data elements and their content
Free-form text field to provide further identifying details regarding the remittance. The most common information is the associated Amazon PO number and warehouse code.
Date/Time Reference
To specify pertinent dates and times
Example:
DTM00320221020
Adjustment
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
- This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).
Example:
ADX*-21.16L2IV*0045973073
Monetary amount
- ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- ADX02 specifies the reason for claiming the adjustment.
- L2
- Discount
Code qualifying the Reference Identification
- ADX03 and ADX04 specify the identification of the adjustment.
- IV
- Seller's Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Invoice Number.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Retail
GS*RA*AMAZON*RECEIVERID*20221210*1243*985*X*004010~
ST*820*0001~
BPR*I*4831.41*C*ACH*CTX~
TRN*1*9368617~
DTM*097*20221210~
N1*PR*AMAZON.COM~
N1*PE*VENDOR COMPANY NAME~
ENT*1~
RMR*IV*0221316854**530.97*530.97~
NTE*ADD*V8317154/ABE2/~
DTM*003*20221111~
RMR*IV*0221316853**402.25*402.25~
NTE*ADD*X2493230/PHX3/~
DTM*003*20221111~
RMR*IV*0221316851**4220.62*4220.62~
NTE*ADD*Z7202052/CVG1/~
DTM*003*20221111~
RMR*IV*0221316851SC**-322.43*-322.43~
NTE*ADD*Shortage Claim for Invoice - 0221316851~
DTM*003*20221111~
SE*20*0001~
GE*1*985~
IEA*1*000000985~
Retail With Adjustment
GS*RA*AMAZON*RECEIVERID*20221210*1243*12167*X*004010~
ST*820*0001~
BPR*I*2488.59*C*CHK~
TRN*1*9398505~
DTM*097*20221210~
N1*PR*AMAZON.COM~
N1*PE*VENDOR COMPANY NAME~
ENT*1~
RMR*IV*0009049582**2488.59*2539.38~
NTE*ADD*V5471902/PHX5/~
DTM*003*20221010~
ADX*-50.79*L2*IV*0009049582~
SE*12*0001~
GE*1*12167~
IEA*1*000012167~
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