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Delivery/Return Base Record
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X12 894 Delivery/Return Base Record

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Delivery/Return Base Record Transaction Set (894) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to enable a Direct Store Delivery (DSD) vendor to communicate the details of a DSD delivery and is to be used during the check-in procedure.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    LS
    010
    Loop Header
    Max use 1
    Required
    0100 Loop
    LE
    060
    Loop Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    DX
    Direct Exchange Delivery and Return Information (894, 895)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    894
    Delivery/Return Base Record
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    G82
    020
    Heading > G82

    Delivery/Return Base Record Identifier

    RequiredMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Example
    G82-01
    478
    Credit/Debit Flag Code
    Required

    Code indicating whether amount is a credit or debit

    • When G8201 equals "D" (debit), information in this segment is for a delivery.
      When G8201 equals "C" (credit), information in this segment is for a return.
    C
    Credit
    D
    Debit
    G82-02
    861
    Supplier's Delivery/Return Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number assigned by the supplier to the transaction

    G82-03
    860
    D-U-N-S Number
    Optional
    Identifier (ID)
    Min 9Max 9

    Identifying number assigned by Dun & Bradstreet (Data Universal Numbering System)

    • G8203 is the receiver's DUNS number.
    G82-04
    862
    Receiver's Location Number
    Required
    String (AN)
    Min 1Max 6

    Number assigned by the customer that when combined with receiver Duns number uniquely identifies the receiving location

    G82-05
    860
    D-U-N-S Number
    Optional
    Identifier (ID)
    Min 9Max 9

    Identifying number assigned by Dun & Bradstreet (Data Universal Numbering System)

    • G8205 is the supplier's DUNS number.
    G82-06
    871
    Supplier's Location Number
    Optional
    String (AN)
    Min 1Max 6

    Number assigned by supplier that provides uniqueness when combined with sender Duns number

    G82-07
    872
    Physical Delivery or Return Date
    Required
    CCYYMMDD format

    Actual or intended date of physical delivery or return expressed in format CCYYMMDD

    G82-08
    873
    Product Ownership Transfer Date
    Required
    CCYYMMDD format

    Date which is meaningful for both supplier and distributor for various mutually defined purposes (i.e., date of product ownership transfer) expressed in format CCYYMMDD

    G82-09
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    G82-10
    323
    Purchase Order Date
    Required
    CCYYMMDD format

    Date assigned by the purchaser to Purchase Order expressed in format CCYYMMDD

    N9
    025
    Heading > N9

    Reference Identification

    OptionalMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CR
    Customer Reference Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N9-03
    369
    Free-form Description
    Optional
    String (AN)
    Min 1Max 45

    Free-form descriptive text

    Heading end

    Detail

    LS
    010
    Detail > LS

    Loop Header

    RequiredMax use 1

    To indicate that the next segment begins a loop

    Example
    LS-01
    447
    Loop Identifier Code
    Required
    String (AN)
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    0100 Loop
    RequiredMax >1
    G83
    020
    Detail > 0100 Loop > G83

    Line Item Detail/Direct Store Delivery

    RequiredMax use 1

    To specify the basic, and most frequently used line item data for the delivery record transaction

    Example
    At least one of U.P.C./EAN Consumer Package Code (G83-04) or Product/Service ID Qualifier (G83-05) is required
    If either Product/Service ID Qualifier (G83-05) or Product/Service ID (G83-06) is present, then the other is required
    If U.P.C. Case Code (G83-07) is present, then Pack (G83-09) is required
    If either Product/Service ID Qualifier (G83-11) or Product/Service ID (G83-12) is present, then the other is required
    G83-01
    204
    Direct Store Delivery Sequence Number
    Optional
    Numeric (N0)
    Min 1Max 4

    Direct Store Delivery sequential number of the line item detail or a new line item detail

    G83-02
    380
    Quantity
    Required
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    G83-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • G8303 qualifies G8302.
    CA
    Case
    EA
    Each
    KE
    Keg
    G83-04
    766
    U.P.C./EAN Consumer Package Code
    Optional
    String (AN)
    Min 12Max 12

    Code (Universal Product Code - U.P.C.) identifying the retail shelf unit; consists of 2 high order digits identifying the system (U.S. Grocery = 00, 06 or 07, U.S. Drug = 03); the next ten digits are manufacturer ID: 5, Item ID: 5

    G83-05
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    G83-06
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    G83-07
    438
    U.P.C. Case Code
    Optional
    String (AN)
    Min 12Max 12

    Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

    G83-08
    237
    Item List Cost
    Required
    Decimal number (R)
    Min 1Max 9

    Gross unit cost within the appropriate price bracket for a line item

    G83-09
    356
    Pack
    Optional
    Numeric (N0)
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    G83-10
    878
    Cash Register Item Description
    Required
    String (AN)
    Min 1Max 20

    The cash register description of an item

    G83-11
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SP
    Superseded Purchase Order Number
    G83-12
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    G72
    040
    Detail > 0100 Loop > G72

    Allowance or Charge

    OptionalMax use 10

    To specify allowances, charges, or services

    Example
    If either Allowance or Charge Quantity (G72-06) or Unit or Basis for Measurement Code (G72-07) is present, then the other is required
    G72-01
    340
    Allowance or Charge Code
    Required

    Code identifying the type of allowance or charge

    97
    Cents Off
    501
    Taxes
    525
    Deposit Charge - Resale Item
    526
    Beverage Tax
    537
    State or Province Tax
    999
    Other Charges
    G72-02
    331
    Allowance or Charge Method of Handling Code
    Optional

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice
    G72-05
    359
    Allowance or Charge Rate
    Optional
    Decimal number (R)
    Min 1Max 15

    Allowance or Charge Rate per Unit

    G72-06
    339
    Allowance or Charge Quantity
    Optional
    Decimal number (R)
    Min 1Max 10

    Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

    G72-07
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    EA
    Each
    KE
    Keg
    G72-08
    360
    Allowance or Charge Total Amount
    Required
    Decimal number (R)
    Min 1Max 15

    Total dollar amount for the allowance or charge

    0100 Loop end
    LE
    060
    Detail > LE

    Loop Trailer

    RequiredMax use 1

    To indicate that the loop immediately preceding this segment is complete

    Example
    LE-01
    447
    Loop Identifier Code
    Required
    String (AN)
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    Detail end

    Summary

    G72
    010
    Summary > G72

    Allowance or Charge

    OptionalMax use 10

    To specify allowances, charges, or services

    Example
    G72-01
    340
    Allowance or Charge Code
    Required

    Code identifying the type of allowance or charge

    501
    Taxes
    504
    Freight
    514
    Surcharge
    526
    Beverage Tax
    537
    State or Province Tax
    G72-02
    331
    Allowance or Charge Method of Handling Code
    Required

    Code indicating method of handling for an allowance or charge

    06
    Charge to be Paid by Customer
    G72-05
    359
    Allowance or Charge Rate
    Optional
    Decimal number (R)
    Min 1Max 15

    Allowance or Charge Rate per Unit

    G72-06
    339
    Allowance or Charge Quantity
    Optional
    Decimal number (R)
    Min 1Max 10

    Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

    G72-08
    360
    Allowance or Charge Total Amount
    Required
    Decimal number (R)
    Min 1Max 15

    Total dollar amount for the allowance or charge

    G84
    030
    Summary > G84

    Delivery/Return Record of Totals

    RequiredMax use 1

    To specify summary details of total items in terms of quantity or amount

    Example
    G84-01
    380
    Quantity
    Optional
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    G84-02
    361
    Total Invoice Amount
    Required
    Numeric (N2)
    Min 1Max 10

    Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable)

    G86
    040
    Summary > G86

    Signature

    RequiredMax use 1

    To transmit an electronic identity

    Example
    G86-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    • G8602 is a keyed representation of a signature.
    G85
    050
    Summary > G85

    Record Integrity Check

    RequiredMax use 1

    To provide a secure method of identifying authenticity of record content

    Example
    G85-01
    866
    Integrity Check Value
    Required
    String (AN)
    Min 1Max 12

    Data element providing secure method for identifying authenticity of content.
    Value calculated by using CRC 16 algorithm

    SE
    060
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    BeerBoard_894_1.txt

    ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *050728*1252*U*00401*000001949*0*P*>~
    GS*DX*SenderID*ReceiverID*20190428*125200*1949*X*004010~
    ST*894*19490001~
    G82*D*8596875*123456789*0854*001234567*D86592*20190411*20190414*6975324*20190410~
    N9*CR*440001970*Buffal Wiad Wings #854~
    LS*0100~
    G83*1*5*CA*081564354884*VN*1809*081564453877*6.8892*24*Light Beer Pfckfge*SP*705490~
    G72*97*02***2.2500*3*CA*6.75~
    LE*0100*~
    G72*504*06***1.0000***3.00~
    G84*4.5000*24500*~
    G86**Distributor's Name~
    G85*3E17~
    SE*12*19490001~
    GE*1*1949~
    IEA*1*000001949~

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