X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- CR
- Credit Memo
- DR
- Debit Memo
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
This segment is used to supply any comments or special instructions pertaining to the invoice. This field is text only and currently has no impact on the Invoice amount or the invoice terms.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
This segment is used to supply any comments or special instructions pertaining to the invoice. This field is text only and currently has no impact on the Invoice amount or the invoice terms.
Code identifying an organizational entity, a physical location, property or an individual
- CQ
- Corporate Office
- INV
- Investment Advisor
Code (Standard ISO) for country in whose currency the charges are specified
- CAD
- Canadian Dollar
- USD
- US Dollar
Reference Identification
To specify identifying information
The following is a sample of typical uses for this REF segment:
- GT – Goods and Services Tax Registration Number
- VN – Vendor Order Number
- BM – Bill of Lading Number
- PK – Tracking Number
If Federal GST Tax is charged in the TXI segment, then the GST registration number MUST be reported in the REF segment (See Note 2 on Page 33).
BestBuy Canada would like to request that Vendors return a tracking number in the EDI 810 message. The tracking number can be a Packing Slip, Shipment number, etc. which uniquely identifies each shipment and will be recognized by the Vendor’s accounting department. This number should be unique for each shipment and hence unique for each Invoice.
Please use the qualifier “PK” to transmit the tracking number.
The tracking number is an optional data element
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- GT
- Goods and Service Tax Registration Number
- PK
- Packing List Number
- VN
- Vendor Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Name
To identify a party by type of organization, name, and code
Data elements N101 and N102 are paired elements. If one data element exists then the other MUST also be used.
All 3 occurrences of the N1 segment are Mandatory.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
If either PER 03 and PER 04 is present, then the other is required.
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Data elements N101 and N102 are paired elements. If one data element exists then the other MUST also be used.
All 3 occurrences of the N1 segment are Mandatory.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
If either PER 03 and PER 04 is present, then the other is required.
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Data elements N101 and N102 are paired elements. If one data element exists then the other MUST also be used.
All 3 occurrences of the N1 segment are Mandatory.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
If either PER 03 and PER 04 is present, then the other is required.
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
If multiple types of terms are being applied to a single invoice, the ITD segment will repeat once for each set of terms.
The Terms Net Due date and Terms Discount due date should be explicit as opposed to a calculation of Due date minus Invoice date.
Examples:
ITD50326061~
ITD01310****61~
ITD50313031~
ITD0134****31~
ITD053*****45~
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Data ITD01 codes 01, 07, 08 and 22 are regarded by Best Buy Canada as traditional DFI (Deduct from Invoice).
ECD (Early Cash Discount) is another form of DFI but is excluded in the DFI definition since it relates to the timeliness of the invoice payment whereas all other codes or DFI types are not contingent on the timing of payment.
The percentage indicated in the DFI codes are deducted from the Gross Invoice Amount regardless of when payment is provided.
- 01
- Basic
This code indicates a DFI (Deduct from Invoice) term.
- 05
- Discount Not Applicable
- 06
- Mixed
This code indicates a terms type that does not otherwise appear on BestBuy Canada’s implementation Guide Listing.
- 07
- Extended
This code indicates a Co-op term, where the discounted monetary value is used towards advertising.
- 08
- Basic Discount Offered
This code indicates a VIR (Volume Incentive Rebate) term.
- 22
- Cash Discount Terms Apply
This code indicates an MA (Merchandising Allowance) term.
- 50
- Discount with Advance Payment
This code indicates an ECD (Early Cash Discount) term.
Code identifying the beginning of the terms period
- 1
- Ship Date
- 2
- Delivery Date
- 3
- Invoice Date
- 15
- Receipt of Goods
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Percentage Discount offered
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until discount is no longer available
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date/Time Reference
To specify pertinent dates and times
The DTM segment currently is not used by BestBuy Canada.
The DTM segment may be used in the future to capture dates that Best Buy Canada accounting department and Trading Partners feel are relevant to the Invoice.
Code specifying type of date or time, or both date and time
- 011
- Shipped
- 035
- Delivered
- 070
- Scheduled for Delivery (After and Including)
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Item’s invoiced price
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Best Buy Canada SKU #
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Vendor Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
UPC Code
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
The TDS01 element is used to list the Total monetary amount of the invoice AFTER Taxes and before Terms Discount or Rebates.
The amounts listed in the TDS 01 data element MUST be the same as the amounts listed on Account Statements sent by the trading partner to BestBuy Canada Accounting department.
The TDS02 element is used to list the Amount upon which terms discount is calculated. This is the amount BEFORE Taxes and without any consideration of discounts or rebates.
The calculated sum {Quantity [IT102] multiplied by Unit Price [IT104]} of all IT1 line items MUST equal the amount listed in TDS02 data element.
The amounts listed in TDS01 and TDS02 data elements have an implied decimal. For example, BestBuy Canada system will interpret the value 11400 as 114.00.
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Tax Information
To specify tax information
If GST Tax is charged and is transmitted in the TXI segment, then the GST Registration Number MUST be transmitted in the REF segment (See Note 2 on Page 21).
Trading Partners MUST transmit 0.00 in TXI 02 and use CG in TXI 01 if no GST is charged.
Trading Partners should not transmit PST tax for any Inventory Purchase Orders. If PST tax is received for Inventory Purchase Orders, the invoice will be rejected and an email notification will be sent to the email address provided during EDI setup.
Carrier Detail
To specify transportation details for the transaction
Code specifying the method or type of transportation for the shipment
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
The SAC segment currently is not used by BestBuy Canada. If this segment is included in the invoice file, the full invoice will be rejected in EDI and an email notification will be sent by the system to the email id listed for the partner during the initial EDI setup.
The SAC segment may be used in the future to capture Service Charges that BestBuy Canada accounting department and Trading Partners feel are relevant to the Invoice.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
Code identifying the service, promotion, allowance, or charge
- A172
- Administrative
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
A free-form description to clarify the related data elements and their content
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample 1
GS*IN*SENDERGS*RECEIVERGS*20231101*015134*000000001*X*004010~
ST*810*00001~
BIG*20020415*12-34567-89*20020401*1234567***DR~
NTE*INV*This is an EDI Invoice~
CUR*CQ*CAD~
REF*PK*0000123321~
REF*GT*R123456789~
N1*RI*ACME WIDGET CO.~
N3*1234 SOME STREET~
N4*TOWNSVILLE*BC*A1B 2C3~
PER*AA*John Doe*TE*(123) 456-7890~
N1*BT*BEST BUY CANADA LTD.~
N3*8800 Glenlyon Parkway~
N4*Burnaby*BC*V5J 5K3~
PER*AA*Mary Doe*TE*(604) 412-1420~
N1*ST*FUTURE SHOP #0001~
N3*1740 West Broadway~
N4*Vancouver*BC*V6J 1Y1~
ITD*01*3*2.5**15**30~
IT1*4*5*EA*123.45*CT*BP*12345678*VP*123-A-456*UP*9876543210123~
PID*F****ACME WIDGET 1.0~
IT1*1*3*EA*98.76*CT*BP*87654321*VP*654-A-321*UP*1234567890987~
PID*F****ACME WIDGET 2.0 DELUXE~
TDS*97748*91353~
TXI*CG*63.95~
CTT*2~
SE*26*00001~
GE*1*000000001~
IEA*1*000000001~
sample 2
GS*IN*SENDERGS*RECEIVERGS*20231101*015142*000000001*X*004010
ST*810*0001
BIG*20160618*3051039534*20160607*44556413***DR
CUR*CQ*CAD
REF*BM*06880570001027394
REF*GT*869575555RT0001
N1*RI*HAIER AMERICA
N3*PO BOX 90445
N4*CHICAGO*IL*60654
N1*BT*BEST BUY CANADA LTD.
N3*8800 GLENLYON PARKWAY
N4*BURNABY*BC*V5J 5K3
N1*ST*BEST BUY CANADA #1510
N3*19890 92ND A AVENUE
N4*LANGLEY*BC*V1M 3A9
ITD*05*3*****60
IT1**208*EA*186.00*CT*BP*10320304*VP*HC31TG42SV*UP*688057308555
PID*F****3.2 cu. ft TM VCM door
TDS*4062240*3868800
TXI*CG*1934.40
CTT*1
SE*21*0001
GE*1*000000001
IEA*1*000000001
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