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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    NTE
    030
    Note/Special Instruction
    Max use 100
    Optional
    CUR
    040
    Currency
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 12
    Optional
    Bill To
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    summary
    TDS
    010
    Total Monetary Value Summary
    Max use 1
    Required
    TXI
    020
    Tax Information
    Max use 10
    Required
    CAD
    030
    Carrier Detail
    Max use 1
    Optional
    SAC Loop
    CTT
    070
    Transaction Totals
    Max use 1
    Optional
    SE
    080
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG03 is the date assigned by the purchaser to purchase order.
    BIG-04
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BIG-07
    640
    Transaction Type Code
    Optional

    Code specifying the type of transaction

    • BIG07 is used only to further define the type of invoice when needed.
    CR
    Credit Memo
    DR
    Debit Memo
    NTE
    030

    Note/Special Instruction

    OptionalMax use 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    This segment is used to supply any comments or special instructions pertaining to the invoice. This field is text only and currently has no impact on the Invoice amount or the invoice terms.

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    INV
    Invoice Instruction
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    CUR
    040

    Currency

    RequiredMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Usage notes

    This segment is used to supply any comments or special instructions pertaining to the invoice. This field is text only and currently has no impact on the Invoice amount or the invoice terms.

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CQ
    Corporate Office
    INV
    Investment Advisor
    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    CAD
    Canadian Dollar
    USD
    US Dollar
    REF
    050

    Reference Identification

    OptionalMax use 12

    To specify identifying information

    Usage notes

    The following is a sample of typical uses for this REF segment:

    • GT – Goods and Services Tax Registration Number
    • VN – Vendor Order Number
    • BM – Bill of Lading Number
    • PK – Tracking Number

    If Federal GST Tax is charged in the TXI segment, then the GST registration number MUST be reported in the REF segment (See Note 2 on Page 33).

    BestBuy Canada would like to request that Vendors return a tracking number in the EDI 810 message. The tracking number can be a Packing Slip, Shipment number, etc. which uniquely identifies each shipment and will be recognized by the Vendor’s accounting department. This number should be unique for each shipment and hence unique for each Invoice.

    Please use the qualifier “PK” to transmit the tracking number.

    The tracking number is an optional data element

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    GT
    Goods and Service Tax Registration Number
    PK
    Packing List Number
    VN
    Vendor Order Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 Bill To
    RequiredMax >1
    Variants (all may be used)
    N1Remit ToN1Ship To
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Data elements N101 and N102 are paired elements. If one data element exists then the other MUST also be used.

    All 3 occurrences of the N1 segment are Mandatory.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    120

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    If either PER 03 and PER 04 is present, then the other is required.

    Example
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    AA
    Authorized Representative
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Remit To
    RequiredMax >1
    Variants (all may be used)
    N1Bill ToN1Ship To
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Data elements N101 and N102 are paired elements. If one data element exists then the other MUST also be used.

    All 3 occurrences of the N1 segment are Mandatory.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RI
    Remit To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    120

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    If either PER 03 and PER 04 is present, then the other is required.

    Example
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    AA
    Authorized Representative
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    N1Bill ToN1Remit To
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Data elements N101 and N102 are paired elements. If one data element exists then the other MUST also be used.

    All 3 occurrences of the N1 segment are Mandatory.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    090

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    120

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    If either PER 03 and PER 04 is present, then the other is required.

    Example
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    AA
    Authorized Representative
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Required
    Min 1Max 80

    Complete communications number including country or area code when applicable

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Usage notes

    If multiple types of terms are being applied to a single invoice, the ITD segment will repeat once for each set of terms.

    The Terms Net Due date and Terms Discount due date should be explicit as opposed to a calculation of Due date minus Invoice date.

    Examples:
    ITD50326061~
    ITD
    01310****61~

    ITD50313031~
    ITD
    0134****31~

    ITD053*****45~

    Example
    ITD-01
    336
    Terms Type Code
    Optional

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    Usage notes

    Data ITD01 codes 01, 07, 08 and 22 are regarded by Best Buy Canada as traditional DFI (Deduct from Invoice).

    ECD (Early Cash Discount) is another form of DFI but is excluded in the DFI definition since it relates to the timeliness of the invoice payment whereas all other codes or DFI types are not contingent on the timing of payment.

    The percentage indicated in the DFI codes are deducted from the Gross Invoice Amount regardless of when payment is provided.

    01
    Basic

    This code indicates a DFI (Deduct from Invoice) term.

    05
    Discount Not Applicable
    06
    Mixed

    This code indicates a terms type that does not otherwise appear on BestBuy Canada’s implementation Guide Listing.

    07
    Extended

    This code indicates a Co-op term, where the discounted monetary value is used towards advertising.

    08
    Basic Discount Offered

    This code indicates a VIR (Volume Incentive Rebate) term.

    22
    Cash Discount Terms Apply

    This code indicates an MA (Merchandising Allowance) term.

    50
    Discount with Advance Payment

    This code indicates an ECD (Early Cash Discount) term.

    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    1
    Ship Date
    2
    Delivery Date
    3
    Invoice Date
    15
    Receipt of Goods
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    Usage notes

    Percentage Discount offered

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    Usage notes

    Number of days until discount is no longer available

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    DTM
    140

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    The DTM segment currently is not used by BestBuy Canada.

    The DTM segment may be used in the future to capture dates that Best Buy Canada accounting department and Trading Partners feel are relevant to the Invoice.

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    035
    Delivered
    070
    Scheduled for Delivery (After and Including)
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Example
    If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    IT1-02
    358
    Quantity Invoiced
    Optional
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    IT1-04
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    Item’s invoiced price

    IT1-05
    639
    Basis of Unit Price Code
    Optional
    Min 2Max 2

    Code identifying the type of unit price for an item

    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    Buyer's Part Number
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    VP
    Vendor's (Seller's) Part Number
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Best Buy Canada SKU #

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    VP
    Vendor's (Seller's) Part Number
    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Vendor Part Number

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    VP
    Vendor's (Seller's) Part Number
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    UPC Code

    PID Loop
    RequiredMax >1
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Usage notes

    The TDS01 element is used to list the Total monetary amount of the invoice AFTER Taxes and before Terms Discount or Rebates.
    The amounts listed in the TDS 01 data element MUST be the same as the amounts listed on Account Statements sent by the trading partner to BestBuy Canada Accounting department.
    The TDS02 element is used to list the Amount upon which terms discount is calculated. This is the amount BEFORE Taxes and without any consideration of discounts or rebates.

    The calculated sum {Quantity [IT102] multiplied by Unit Price [IT104]} of all IT1 line items MUST equal the amount listed in TDS02 data element.

    The amounts listed in TDS01 and TDS02 data elements have an implied decimal. For example, BestBuy Canada system will interpret the value 11400 as 114.00.

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    TDS-02
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    TXI
    020

    Tax Information

    RequiredMax use 10

    To specify tax information

    Usage notes

    If GST Tax is charged and is transmitted in the TXI segment, then the GST Registration Number MUST be transmitted in the REF segment (See Note 2 on Page 21).

    Trading Partners MUST transmit 0.00 in TXI 02 and use CG in TXI 01 if no GST is charged.

    Trading Partners should not transmit PST tax for any Inventory Purchase Orders. If PST tax is received for Inventory Purchase Orders, the invoice will be rejected and an email notification will be sent to the email address provided during EDI setup.

    Example
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    CG
    Federal Value-added Tax (GST) on Goods
    SP
    State/Provincial Tax
    ST
    State Sales Tax
    VA
    Value Added Tax
    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    CAD
    030

    Carrier Detail

    OptionalMax use 1

    To specify transportation details for the transaction

    Example
    At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
    If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
    CAD-01
    91
    Transportation Method/Type Code
    Optional
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment

    CAD-04
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    CAD-07
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    CAD-08
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    The SAC segment currently is not used by BestBuy Canada. If this segment is included in the invoice file, the full invoice will be rejected in EDI and an email notification will be sent by the system to the email id listed for the partner during the initial EDI setup.

    The SAC segment may be used in the future to capture Service Charges that BestBuy Canada accounting department and Trading Partners feel are relevant to the Invoice.

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required
    Min 1Max 1

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    A172
    Administrative
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    CTT
    070

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    CTT-02
    347
    Hash Total
    Optional
    Min 1Max 10

    Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

    ## Example:
    -.0018 First occurrence of value being hashed.
    .18 Second occurrence of value being hashed.
    1.8 Third occurrence of value being hashed.
    18.01 Fourth occurrence of value being hashed.

    1855 Hash total prior to truncation.
    855 Hash total after truncation to three-digit field.

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    sample 1

    ST*810*00001~
    BIG*20020415*12-34567-89*20020401*1234567***DR~
    NTE*INV*This is an EDI Invoice~
    CUR*CQ*CAD~
    REF*PK*0000123321~
    REF*GT*R123456789~
    N1*RI*ACME WIDGET CO.*~
    N3*1234 SOME STREET~
    N4*TOWNSVILLE*BC*A1B 2C3~
    PER*AA*John Doe*TE*(123) 456-7890~
    N1*BT*BEST BUY CANADA LTD.*~
    N3*8800 Glenlyon Parkway~
    N4*Burnaby*BC*V5J 5K3~
    PER*AA*Mary Doe*TE*(604) 412-1420~
    N1*ST*FUTURE SHOP #0001*~
    N3*1740 West Broadway~
    N4*Vancouver*BC*V6J 1Y1~
    ITD*01*3*2.5**15**30~
    IT1*4*5*EA*123.45*CT*BP*12345678*VP*123-A-456*UP*9876543210123~
    PID*F****ACME WIDGET 1.0~
    IT1*1*3*EA*98.76*CT*BP*87654321*VP*654-A-321*UP*1234567890987~
    PID*F****ACME WIDGET 2.0 DELUXE~
    TDS*97748*91353~
    TXI*CG*63.95~
    CTT*2~
    SE*26*00001~

    sample 2

    ST*810*0001
    BIG*20160618*3051039534*20160607*44556413***DR
    CUR*CQ*CAD
    REF*BM*06880570001027394
    REF*GT*869575555RT0001
    N1*RI*HAIER AMERICA
    N3*PO BOX 90445
    N4*CHICAGO*IL*60654
    N1*BT*BEST BUY CANADA LTD.
    N3*8800 GLENLYON PARKWAY
    N4*BURNABY*BC*V5J 5K3
    N1*ST*BEST BUY CANADA #1510
    N3*19890 92ND A AVENUE
    N4*LANGLEY*BC*V1M 3A9
    ITD*05*3*****60
    IT1**208*EA*186.00*CT*BP*10320304*VP*HC31TG42SV*UP*688057308555
    PID*F****3.2 cu. ft TM VCM door
    TDS*4062240*3868800
    TXI*CG*1934.40
    CTT*1
    SE*21*0001

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