Big Lots
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Invoice
  • Specification
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X12 810 Invoice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BIG
    0200
    Beginning Segment for Invoice
    Max use 1
    Required
    NTE
    0300
    Note/Special Instruction
    Max use 100
    Optional
    REF
    0500
    Reference Information
    Max use 12
    Required
    PER
    0600
    Administrative Communications Contact
    Max use 3
    Optional
    N1 Loop
    Ship To
    ITD
    1300
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    1400
    Date/Time Reference
    Max use 10
    Required
    FOB
    1500
    F.O.B. Related Instructions
    Max use 1
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    0200

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Usage notes

    EXAMPLE: BIG\20070110\43232861066\20070113\5471\\IA~

    Big Lots PO # is numeric; no special characters can be added/allowed.

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIG03 is the date assigned by the purchaser to purchase order.
    Usage notes

    if BIG04 is required

    BIG-04
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Required :
    Store Drop Ships
    Warehouse

    Optional:
    Direct Store Ships – VMI
    Direct Store Delivery

    BIG-07
    640
    Transaction Type Code
    Required

    Code specifying the type of transaction

    • BIG07 is used only to further define the type of invoice when needed.
    CE
    Consolidated Credit Invoice

    Phone Cards ONLY

    CN
    Credit Invoice

    This value is to be used ONLY for Direct Store
    Delivery (DSD) credit invoices unless otherwise
    specified.

    DR
    Debit Memo
    EP
    Expense Payment
    IA
    Inventory
    JR
    Equipment Rental
    PP
    Prepaid Invoice
    U5
    Update

    VMI Mock Update

    NTE
    0300

    Note/Special Instruction

    OptionalMax use 100

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    EXAMPLE: NTE\Partial Shipment ~

    Note All priority or special handling documents will have a notes segment

    Example
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    REF
    0500

    Reference Information

    RequiredMax use 12

    To specify identifying information

    Usage notes

    EXAMPLE:
    REF\DP\550~
    REF\IA\1234567890~
    REF\IV\C123456~
    REF\PK\P123456789~
    REF\BM\123456789~
    REF\CN\PN123456789~

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number

    Required for carrier shipment.

    CN
    Carrier's Reference Number (PRO/Invoice)

    Optional

    If available for carrier shipment.

    DP
    Department Number

    Optional

    Depending on BLI departmentalization requirements

    IA
    Internal Vendor Number

    Required

    IV
    Seller's Invoice Number

    Required

    PK
    Packing List Number

    Required

    provide order number for DSD

    REF-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    PER
    0600

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    EXAMPLE:
    PER\CR\JILL JONES\TE(614)278-4522~
    PER\SR\BILL JONSON\TE\614-278-1234~

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    CR
    Customer Relations
    SR
    Sales Representative or Department
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    N1 Loop
    OptionalMax >1
    Variants (all may be used)
    N1Ship To
    N1
    0700

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    EXAMPLE:
    N1\BT\BIG LOTS STORES INC~
    N1\SF\ABC CO
    N1\RI\ABC CO

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    RI
    Remit To
    SF
    Ship From
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    Usage notes

    Return value sent on the 850 PO

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    0900

    Party Location

    RequiredMax use 2

    To specify the location of the named party

    Usage notes

    EXAMPLE: N3\1417 N BELT HWY~

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1000

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Usage notes

    EXAMPLE: N4\SAINT JOSEPH\MO\645062415~

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N1 Ship To
    RequiredMax >1
    Variants (all may be used)
    N1N1 Loop
    N1
    0700

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    EXAMPLE:
    N1\ST\STORE 500\92\0500~

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    Usage notes

    Return value sent on the 850 PO

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    0900

    Party Location

    RequiredMax use 2

    To specify the location of the named party

    Usage notes

    EXAMPLE: N3\1417 N BELT HWY~

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1000

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Usage notes

    EXAMPLE: N4\SAINT JOSEPH\MO\645062415~

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    ITD
    1300

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Usage notes

    EXAMPLE:
    ITD\01\3\2\20120120\10\20120209\30\57\\2%-10/NET 30~
    ITD\03\4\2\20121210\10\20121231\30\98\\2%-DEC10/NET DEC31~
    ITD\01\3\\20120209\30\\\NET 30~

    Net term invoices require the ITD elements 01, 02, 06, 07, and 12.
    Discount term invoices ALSO require the additional ITD elements 03, 04, 05 and 08.

    Example
    ITD-01
    336
    Terms Type Code
    Required

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic

    recommended for “everyday” invoices, which are due based on when the order is invoiced and shipped.

    03
    Fixed Date

    recommended for “seasonal” invoices, which are due based on the month the season occurs. For example, all Christmas invoices have a discount due date of December 10 and a net due date of December 31, regardless of when the order actually shipped.

    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    3
    Invoice Date

    recommended for “everyday” invoices, which are due based on when the order is invoiced and shipped.

    4
    Specified Date

    recommended for “seasonal” invoices, which are due based on the month the season occurs. For example, all Christmas invoices have a discount due date of December 10 and a net due date of December 31, regardless of when the order actually shipped.

    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    Usage notes

    Provide when there is a discount.

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    Provide when there is a discount.

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    Usage notes

    Provide when there is a discount.

    ITD-06
    446
    Terms Net Due Date
    Required
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-07
    386
    Terms Net Days
    Required
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    Usage notes

    Ex: ‘30’ - 30 days

    ITD-08
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount

    Usage notes

    Provide when there is a discount.

    ITD-12
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    1400

    Date/Time Reference

    RequiredMax use 10

    To specify pertinent dates and times

    Usage notes

    EXAMPLE: DTM\011\20120113~

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    FOB
    1500

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Usage notes

    EXAMPLE: FOB\PP~

    Required :
    ‘PP’ - Prepaid By Seller
    ‘PC’ – Prepaid Charge Customer.
    ‘CC’ – Collect
    Optional:
    (Direct Store Delivery)

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    PC
    Prepaid but Charged to Customer
    PP
    Prepaid (by Seller)

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    0100

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    EXAMPLE: IT1\9\EA\8.95\UP\012300319861\MG\CSG199\SK\123456789\PD\PLIERS~

    Example
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 15

    Number of units invoiced (supplier units)

    Usage notes

    Value will be positive for all invoice types.

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Usage notes

    Retail units must be provided in the PO401.

    CA
    Case
    EA
    Each
    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    Usage notes

    Provide when applicable

    UP
    UPC Consumer
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MG
    Manufacturer's Part Number
    VN
    Vendor's (Seller's) Item Number
    IT1-09
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    CB
    Buyer's Catalog Number
    SK
    Stock Keeping Unit (SKU)
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Big Lots Article (SKU) 10 Digits Max.

    Big Lots SKU values are numeric only.

    IT1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    Can use alternate PID05

    PD
    Part Number Description
    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    CTP
    0500

    Pricing Information

    OptionalMax use 25

    To specify pricing information

    Usage notes

    EXAMPLE: CTP\MSR\1.99~

    Example
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    MSR
    Manufacturer's Suggested Retail
    CTP-03
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    PID Loop
    OptionalMax >1
    PID
    0600

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    EXAMPLE: PID\F\\FW-PHOTO WED SCENE~

    If the item description is provided in the IT1 ‘PD’ qualifier this segment becomes optional.

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PO4
    1000

    Item Physical Details

    RequiredMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    EXAMPLE: PO4\9~

    Example
    PO4-01
    356
    Pack
    Required
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    REF
    1200

    Reference Information

    OptionalMax use >1

    To specify identifying information

    Usage notes

    EXAMPLE: REF\DP\003~

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    DP
    Department Number

    depending on BLI departmentalization requirements

    REF-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Summary

    TDS
    0100

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Usage notes

    EXAMPLE:
    TDS\2872\2872\2815\57~
    TDS\2872~ (Net Term Invoice)

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    Usage notes

    Value will be positive for all invoice types.

    TDS-02
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    Usage notes

    Required for Discount Term Invoices.

    TDS-03
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
    Usage notes

    Required for Discount Term Invoices.

    TDS-04
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS04 indicates the total amount of terms discount.
    Usage notes

    Required for Discount Term Invoices.

    CAD
    0300

    Carrier Details

    OptionalMax use 1

    To specify transportation details for the transaction

    Usage notes

    EXAMPLE:
    CAD\T\\TEXT\CN\123456789~
    CAD\T\\TEXT\BM\123456789~

    Segment is not required for Direct Store Delivery.

    Example
    CAD-01
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    H
    Customer Pickup
    T
    Best Way (Shippers Option)
    CAD-05
    387
    Routing
    Required
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    CAD-07
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CAD-08
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    0400

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    EXAMPLE:
    SAC\C\H625\\1025\\\\06\\CRV ~
    SAC\A\C310\\1135\\\\02\\DISCOUNT ~

    Note allowances are permitted at the Summary level.

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required

    Code identifying the service, promotion, allowance, or charge

    A130
    Additional Material
    A170
    Adjustments
    C110
    Deposit
    C310
    Discount
    D240
    Freight
    F180
    Pallet
    F340
    Pick/Up
    H625
    Tax - Beverage Tax
    H630
    Tax - City Sales Tax (Only)
    H750
    Tax - Sales Tax (State and Local)
    H850
    Tax
    SAC-05
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    Usage notes

    Value will be positive for all invoice types.

    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Required

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice
    06
    Charge to be Paid by Customer
    SAC-15
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ISS Loop
    RequiredMax >1
    ISS
    0600

    Invoice Shipment Summary

    RequiredMax use 1

    To specify summary details of total items shipped in terms of quantity, weight, and volume

    Usage notes

    EXAMPLE: ISS\18\EA~

    Example
    ISS-01
    382
    Number of Units Shipped
    Required
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    ISS-02
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    CT
    Carton
    EA
    Each
    PK
    Package
    TK
    Tank
    CTT
    0700

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
    Usage notes

    EXAMPLE: CTT\2~

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    0800

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    DC SHIPMENT

    ST*810*290006~
    BIG*20041004*0840286*20040629*2285475***IA~
    REF*IA*000211230~
    REF*PK*0840286~
    REF*IV*0840286~
    REF*BM*1234567890~
    N1*ST*DURANT DC, LLC. 0879*92*0879~
    N3*2306 ENTERPRISE BLVD~
    N4*DURANT*OK*74701~
    ITD*01*3****20041103*30*****NET 30 DAYS~
    DTM*011*20041004~
    FOB*PP~
    IT1**460*EA*99**UP*011120900330*MG*1699R*SK*310002202~
    PID*F****ITEM1~
    PO4*1~
    TDS*4554000~
    CAD*T****PICK TRUCK ONE**CN*0840286~
    ISS*460*EA~
    CTT*1~
    SE*19*290006~

    Direct Store Delivery (DSD) 1

    ST*810*300680002~
    BIG*20041011*82701167*****IA~
    REF*PK*82701167~
    REF*IV*82701167~
    REF*IA*1003357~
    N1*ST*BIG LOTS 4268*92*4268~
    N3*1242 COLUSA AVE*BIG LOTS PNS STORES INC~
    N4*YUBA CITY*CA*959913653~
    ITD*01*3****20041103*30*****NET 30 DAYS~
    DTM*011*20041011~
    IT1**96*CA*99.99**UP*049000055412*MG*05541~
    PID*F****8PK SODA POP ~
    PO4*3~
    TDS*969120~
    SAC*C*H625***9216*******06***CRV BEVERAGE TAX~
    ISS*96*EA~
    CTT*1~
    SE*17*300680002~

    Direct Store Delivery (DSD) 2

    ST*810*300680002~
    BIG*20041011*82701168*****CN~
    REF*PK*82701168~
    REF*IV*82701168~
    REF*IA*1003357~
    N1*ST*BIG LOTS 4268*92*4268~
    N3*1242 COLUSA AVE*BIG LOTS PNS STORES INC~
    N4*YUBA CITY*CA*959913653~
    ITD*01*3****20041103*30*****NET 30 DAYS~
    DTM*011*20041011~
    IT1**10*CA*99.99**UP*049000055412*MG*05541~
    PID*F****8PK SODA POP ~
    PO4*3~
    TDS*10215~
    SAC*C*H625***216*******06***CRV BEVERAGE TAX~
    ISS*10*EA~
    CTT*1~
    SE*17*300680002~

    Sample

    ST*810*000101504~
    BIG*20120110*43232861066*20120113*5471***IA~
    NTE**PARTIAL SHIPMENT ~
    REF*IA*1234567890~
    REF*IV*C123456~
    REF*PK*P123456789~
    REF*BM*1243567890~
    N1*BT*BIG LOTS STORES INC.~
    N3*300 PHILLIPI RD~
    N4*COLUMBUS*OH*432281310~
    N1*ST*STORE 500*92*0500~
    N3*1417 N BELT HWY~
    N4*SAINT JOSEPH*MO*645062415~
    ITD*01*3*2*20120120*10*20120209*30*57****2%-10/NET 30~
    DTM*011*20120113~
    FOB*PP~
    IT1**9*EA*8.95**UP*012300319861*MG*CSG199*SK*123456789~
    CTP**MSR*1.99~
    PID*F****FW-PHOTO WED SCENE~
    PO4*9~
    IT1**9*EA*19.76**UP*012300590413*MG*CSG439*SK*012345678~
    CTP**MSR*4.39~
    PID*F****RW-DOVES ~
    PO4*9~
    TDS*2872*2872*2815*57~
    CAD*T****TEXT**BM*123456789~
    SAC*C*H625***1025*******06***CRV ~
    SAC*A*C310***1135*******02***DISCOUNT ~
    ISS*18*EA~
    CTT*2~
    SE*24*000101504~

    STORE DROP / DIRECT SHIPMENT

    ST*810*0007~
    BIG*20041008*438698 *20040930*2471755***IA~
    REF*IV*438698~
    REF*IA*553900~
    REF*PK*711004~
    N1*ST*BIG LOTS FURNITURE#4238*92*4238~
    N3*499 ORANGE SHOW RD~
    N4*SAN BERNARDINO*CA*92408~
    ITD*01*3*2.0*20041023*15*20041107*30*3044****2% 15 NET 30 DAYS~
    DTM*011*20041008~
    FOB*PP~
    IT1**1*EA*99.00**UP*011120900330*MG*1776SF*SK*123456789~
    PID*F****ITEM1~
    PO4*1~
    IT1**4*EA*99.00**UP*011120900330*MG*1774A*SK*123456789~
    PID*F****ITEM2~
    PO4*1~
    IT1**2*EA*99.00**UP*011120900330*MG*1775B*SK*123456789~
    PID*F****ITEM3~
    PO4*1~
    IT1**2*EA*99.00**UP*011120900330*MG*1774BF*SK*123456789~
    PID*F****ITEM4~
    PO4*1~
    IT1**2*EA*99.00**UP*011120900330*MG*1777C*SK*123456789~
    PID*F****ITEM5~
    PO4*1~
    IT1**7*EA*99.00**UP*011120900330*MG*1776CF*SK*123456789~
    PID*F****ITEM6~
    PO4*1~
    TDS*165137*152200*149156*3044~
    CAD*T****PREPAY AND ADD**BM*711004~
    SAC*C*D240***12937*******06***Freight Charge~
    ISS*18*EA~
    CTT*6~
    SE*38*0007~

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