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Transportation Carrier Shipment Status Message
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X12 214 Transportation Carrier Shipment Status Message

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B10
    020
    Beginning Segment for Transportation Carrier Shipment Status Message
    Max use 1
    Required
    L11
    030
    Business Instructions and Reference Number
    Max use 300
    Optional
    0100 Loop
    SE
    610
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    QM
    Transportation Carrier Shipment Status Message (214)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    214
    Transportation Carrier Shipment Status Message
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B10
    020

    Beginning Segment for Transportation Carrier Shipment Status Message

    RequiredMax use 1

    To transmit identifying numbers and other basic data relating to the transaction set

    Example
    B10-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • B1001 is the carrier assigned reference number.
    • B1001 is the carrier's PRO (invoice number) that identifies the shipment.
    B10-02
    145
    Shipment Identification Number
    Optional
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    B10-03
    140
    Standard Carrier Alpha Code
    Required

    Standard Carrier Alpha Code

    • B1003 is required when used in Transaction Set 214.
    CPRS
    Canadian Pacific Railway
    L11
    030

    Business Instructions and Reference Number

    OptionalMax use 300

    To specify instructions in this business relationship or a reference number

    Example
    If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
    At least one of Reference Identification (L11-01) or Description (L11-03) is required
    L11-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.

    BM
    Bill of Lading Number
    BN
    Booking Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CO
    Customer Order Number
    CR
    Customer Reference Number
    PO
    Purchase Order Number
    QN
    Stop Sequence Number
    SI
    Shipper's Identifying Number for Shipment (SID)

    A unique number (to the shipper) assigned by the shipper to identify the shipment.

    SO
    Shipper's Order (Invoice Number)
    WH
    Master Reference (Link) Number
    WY
    Waybill Number
    ZZ
    Mutually Defined
    L11-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0100 Loop
    OptionalMax >1
    N1
    050

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    CN
    Consignee
    PF
    Party to Receive Freight Bill
    SF
    Ship From
    SH
    Shipper
    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    070

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    080

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    0200 Loop
    OptionalMax >1
    LX
    130

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    0205 Loop
    OptionalMax >1
    AT7
    140

    Shipment Status Details

    RequiredMax use 1

    To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

    Example
    If either Shipment Status Code (AT7-01) or Shipment Status or Appointment Reason Code (AT7-02) is present, then the other is required
    Only one of Shipment Status Code (AT7-01) or Shipment Appointment Status Code (AT7-03) may be present
    If either Shipment Appointment Status Code (AT7-03) or Shipment Status or Appointment Reason Code (AT7-04) is present, then the other is required
    If Time (AT7-06) is present, then Date (AT7-05) is required
    If Time Code (AT7-07) is present, then Time (AT7-06) is required
    AT7-01
    1650
    Shipment Status Code
    Optional

    Code indicating the status of a shipment

    • If AT701 is present, AT705 is the date the status occurred. If AT703 is present, AT705 is a date related to an appointment.
    • If AT701 is present, AT706 is the time of the status. If AT703 is present, AT706 is the time of the appointment.
    AF
    Carrier Departed Pick-up Location with Shipment

    Origin Events.

    AL
    Loaded to Rail

    Rail Events.

    AR
    Rail Arrival at Destination Intermodal Ramp

    Rail Events.

    AV
    Available for Delivery

    Rail Events.

    CD
    Carrier Departed Delivery Location

    Delivery Events.

    CP
    Completed Loading at Pick-up Location

    Origin Events.

    D1
    Completed Unloading at Delivery Location

    Delivery Events.

    I1
    In-Gate

    Rail Events.

    J1
    Delivered to Connecting Line

    Rail Events.

    OA
    Out-Gate

    Rail Events.

    P1
    Departed Terminal Location

    Limited Rail Scanner Events.

    RL
    Rail Departure from Origin Intermodal Ramp

    Rail Events.

    S1
    Trailer Spotted at Consignee's Location

    Delivery Events.

    SD
    Shipment Delayed

    Shipment Delays.

    X1
    Arrived at Delivery Location

    Delivery Events.

    X3
    Arrived at Pick-up Location

    Origin Events.

    X4
    Arrived at Terminal Location

    Limited Rail Scanner Events.

    X6
    En Route to Delivery Location

    Delivery Events.

    AT7-02
    1651
    Shipment Status or Appointment Reason Code
    Optional

    Code indicating the reason a shipment status or appointment reason was transmitted

    NA
    Normal Appointment
    NS
    Normal Status
    AT7-03
    1652
    Shipment Appointment Status Code
    Optional

    Code indicating the status of an appointment to pick-up or deliver a shipment

    AA
    Pick-up Appointment Date and/or Time
    AB
    Delivery Appointment Date and/or Time
    AT7-04
    1651
    Shipment Status or Appointment Reason Code
    Optional

    Code indicating the reason a shipment status or appointment reason was transmitted

    A5
    Unable to Locate
    AD
    Customer Requested Future Delivery
    AF
    Accident
    AG
    Consignee Related
    AH
    Driver Related
    AI
    Mechanical Breakdown
    AJ
    Other Carrier Related

    Rail Delayed = ramp congestion, annulled train, natural disaster weather, avalanche or flood

    AK
    Damaged, Rewrapped in Hub
    AL
    Previous Stop
    AM
    Shipper Related
    AN
    Holiday - Closed
    AO
    Weather or Natural Disaster Related
    AQ
    Recipient Unavailable - Delivery Delayed
    AT
    Unable to Contact Recipient for Broker Information
    AW
    Past Cut-off Time
    AX
    Insufficient Pick-up Time
    B1
    Consignee Closed
    B8
    Improper Unloading Facility or Equipment
    B9
    Receiving Time Restricted
    BC
    Missing Documents
    BE
    Road Conditions
    BF
    Carrier Keying Error
    BG
    Other
    BH
    Insufficient Time to Complete Delivery
    BJ
    Customer Wanted Earlier Delivery
    BN
    Failed to Release Billing
    BO
    Railroad Failed to Meet Schedule
    BP
    Load Shifted
    BQ
    Shipment Overweight
    BR
    Train Derailment
    BS
    Refused by Customer
    BT
    Returned to Shipper
    D1
    Carrier Dispatch Error
    D2
    Driver Not Available
    HB
    Held Pending Appointment
    NA
    Normal Appointment
    NS
    Normal Status

    See Appendix 1 below for the list of Shipment Delay reason code list and description.

    P3
    Production Falldown
    PE
    Shipper Loaded Late
    RC
    Reconsigned
    T2
    Tractor, Conventional, Not Available
    T3
    Trailer not Available
    T7
    Insufficient Delivery Time
    AT7-05
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    AT7-06
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    AT7-07
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    • If AT707 is not present then AT706 represents local time of the status.
    MS1
    143

    Equipment, Shipment, or Real Property Location

    OptionalMax use 1

    To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

    Example
    If State or Province Code (MS1-02) is present, then City Name (MS1-01) is required
    If City Name (MS1-01) is present, then at least one of State or Province Code (MS1-02) or Country Code (MS1-03) is required
    If Country Code (MS1-03) is present, then City Name (MS1-01) is required
    MS1-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    MS1-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    MS1-03
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    MS2
    146

    Equipment or Container Owner and Type

    OptionalMax use 1

    To specify the owner, the identification number assigned by that owner, and the type of equipment

    Example
    If either Standard Carrier Alpha Code (MS2-01) or Equipment Number (MS2-02) is present, then the other is required
    If Equipment Number Check Digit (MS2-04) is present, then Equipment Number (MS2-02) is required
    MS2-01
    140
    Standard Carrier Alpha Code
    Optional

    Standard Carrier Alpha Code

    CPPU
    CANADIAN PACIFIC RAILWAY CO
    CPRS
    Canadian Pacific Railway
    MS2-02
    207
    Equipment Number
    Optional
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Equipment Initial and Number Combined.

    MS2-03
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    • MS203 identifies the type for the equipment specified in MS202.
    CC
    Container resting on a Chassis
    CN
    Container
    MS2-04
    761
    Equipment Number Check Digit
    Optional
    Min 1Max 1

    Number which designates the check digit applied to a piece of equipment

    L11
    150

    Business Instructions and Reference Number

    OptionalMax use 10

    To specify instructions in this business relationship or a reference number

    Example
    If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
    At least one of Reference Identification (L11-01) or Description (L11-03) is required
    L11-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.

    AO
    Appointment Number
    BM
    Bill of Lading Number
    BN
    Booking Number
    CO
    Customer Order Number
    CR
    Customer Reference Number
    MB
    Master Bill of Lading
    P8
    Pickup Reference Number
    PO
    Purchase Order Number
    QN
    Stop Sequence Number
    SI
    Shipper's Identifying Number for Shipment (SID)

    A unique number (to the shipper) assigned by the shipper to identify the shipment.

    SO
    Shipper's Order (Invoice Number)
    WH
    Master Reference (Link) Number
    WY
    Waybill Number
    ZZ
    Mutually Defined
    L11-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    AT8
    200

    Shipment Weight, Packaging and Quantity Data

    OptionalMax use 10

    To specify shipment details in terms of weight, and quantity of handling units

    Example
    If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
    AT8-01
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    N
    Actual Net Weight
    AT8-02
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    AT8-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    AT8-04
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
    SE
    610

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Delivery Appointment

    ST*214*184868001
    B10*87654321*1000987654*CPRS
    N1*SH*SHIPPER NAME
    N3*234000 WRANGLER RD
    N4*ROCKY VIEW COUNTY*AB*T1X0K2*CA
    N1*CN*CONSIGNEE
    N3*5342 SHAWSON DR
    N4*MISSISSAUGA*ON*L4W3W5*CA
    LX*1
    AT7***AB*NA*20190114*1900*LT
    MS1*CALGARY*AB*CA
    MS2*CPPU*13579*CN
    L11*1000987654*BM
    L11*123456*WY
    L11*2001987654*PO
    L11*2*QN
    AT8*N*L*38121*4459
    SE*18*184868001

    Rail Ingate

    ST*214*184868001
    B10*123456*3700274*CPRS
    L11*260010*WY
    L11*123456*BM
    L11*1*QN
    N1*SH*SHIPPER NAME
    N3*234000 WRANGLER RD
    N4*ROCKY VIEW COUNTY*AB*T1X0K2*CA
    N1*CN*CONSIGNEE
    N3*5342 SHAWSON DR
    N4*MISSISSAUGA*ON*L4W3W5*CA
    N1*BT*BILL TO
    N3*1000 WELLINGTON AVE
    N4*WINNIPEG*MB*R3H1H7*CA
    LX*1
    AT7*I1*NS***20190110*1610*LT
    MS1*CALGARY*AB*CA
    MS2*CPPU*987654
    AT8*N*L*57270*1
    SE*20*184868001

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