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Reservation (Booking Request) (Ocean)
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X12 300 Reservation (Booking Request) (Ocean)

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Reservation (Booking Request) (Ocean) Transaction Set (300) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a shipper or a forwarder to reserve space, containers and equipment for transport by ocean vessel.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    B1
    0200
    Beginning Segment for Booking or Pick-up/Delivery
    Max use 1
    Required
    Y1
    0500
    Space Reservation Request
    Max use 1
    Required
    Y2 Loop
    N9
    0690
    Reference Identification
    Max use 100
    Optional
    Consignee
    H3
    1600
    Special Handling Instructions
    Max use 6
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00403
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    RO
    Ocean Booking Information (300, 301, 303)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004030
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    300
    Reservation (Booking Request) (Ocean)
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B1
    0200

    Beginning Segment for Booking or Pick-up/Delivery

    RequiredMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Example
    B1-01
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • B101 is the Standard Carrier Alpha Code (SCAC) of either the carrier receiving the booking request or the carrier sending the booking confirmation.
    B1-02
    145
    Shipment Identification Number
    Required
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    B1-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • B103 is either the date of the booking request or the date the booking was accepted by the carrier.
    B1-04
    558
    Reservation Action Code
    Optional

    Code identifying action on reservation or offering

    N
    New
    Y1
    0500

    Space Reservation Request

    RequiredMax use 1

    To specify information used to make a reservation for space on an ocean vessel

    Example
    If either Date (Y1-02) or Date/Time Qualifier (Y1-09) is present, then the other is required
    Y1-01
    135
    Sailing/Flight Date Estimated
    Optional
    CCYYMMDD format

    Date for reservation expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    Y1-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • Y102 is the date the shipment for which space reservation is requested to be available at the origin.
    Y1-08
    375
    Tariff Service Code
    Optional

    Code specifying the types of services for rating purposes

    DD
    Door-to-Door

    Rate applies for shipments in door-to-door service.

    DP
    Door-to-Pier

    Rate applies for shipments in door-to-ocean carrier's port/terminal pier service.

    PD
    Pier-to-Door

    Rate applies for shipments in pier-to-door service.

    PP
    Pier-to-Pier

    All cargo other than that specified in codes HH, HP, or PH whether shipped in containers or otherwise.

    Y1-09
    374
    Date/Time Qualifier
    Optional
    Min 3Max 3

    Code specifying type of date or time, or both date and time

    Y2 Loop
    OptionalMax >1
    Y2
    0600

    Container Details

    RequiredMax use 1

    To specify container information and transportation service to be used

    Example
    Y2-01
    95
    Number of Containers
    Required
    Min 1Max 4

    Number of shipping containers

    Y2-02
    78
    Container Type Request Code
    Optional
    Min 1Max 1

    Code indicating type of container equipment requested

    Y2-03
    56
    Type of Service Code
    Optional
    Min 2Max 2

    Code specifying extent of transportation service requested

    Y2-04
    24
    Equipment Type
    Required

    Code identifying equipment type

    20
    20' Dry Standard (22G0)
    20FC
    20' Flat Rack Collapsible (22P3)
    20FR
    20' Flat Rack (22P1)
    20HC
    20' High Cube (25G0)
    20HR
    20' High Cube Refrigerated (25RE)
    20HT
    20' Hard Top (22UP)
    20OT
    20' Open Top (22U1)
    20RF
    20' Reefer (22R1)
    20TA
    20' Tank (22T0)
    40
    40' Dry Standard (42G0)
    40FC
    40' Flat Rack Collapsible (42P3)
    40FR
    40' Flat Rack (42P1)
    40H6
    40' Hardtop Containers (46U6)
    40HC
    40' High Cube (45G0)
    40HH
    40' High Cube Hard Top (45U6)
    40HO
    40' High Cube Open Top (44U1)
    40HS
    40' Super Rack High Cube (46P2)
    40HT
    40' Hard Top (42UP)
    40OT
    40' Open Top (42U1)
    40PL
    40' Platform (49P0)
    40RF
    40' Reefer (42R1)
    40TA
    40' Tank (42T0)
    40TG
    40' Tank for Gases (48T9)
    45
    45' Dry Standard (9500)
    45HC
    45' High Cube Dry Container (L6G0)
    45HR
    45' High Cube Reefer (LNR1)
    45OT
    45' Open Top (L2U1)
    45RH
    45' Reefer High Cube (L5R1)
    53
    53' Dry Container (P2GP)
    Y2-05
    91
    Transportation Method/Type Code
    Optional
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment

    Y2-06
    177
    Intermodal Service Code
    Optional
    Min 1Max 2

    Code identifying the Intermodal Service Plan

    Y2-07
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    Y2-08
    464
    Container Terms Code
    Optional
    Min 3Max 3

    Code indicating origin and destination of transportation and type of container

    Y2-09
    465
    Container Terms Code Qualifier
    Optional
    Min 1Max 1

    Code indicating container terms reference

    Y2-10
    466
    Total Stop-offs
    Optional
    Min 1Max 2

    Total number of stop-offs specified for a shipment

    N9
    0690

    Reference Identification

    OptionalMax use 100

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
    If Time Code (N9-06) is present, then Time (N9-05) is required
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CR
    Customer Reference Number
    DJ
    Delivery Ticket Number

    Crane usage: incoterms.

    HS
    Harmonized Code System (Canada)
    PO
    Purchase Order Number
    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N9-03
    369
    Free-form Description
    Optional
    Min 1Max 45

    Free-form descriptive text

    N9-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    N9-05
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    N9-06
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    • N906 reflects the time zone which the time reflects.
    N9-07
    C040
    Reference Identifier
    To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier
    If either Reference Identification Qualifier (C040-03) or Reference Identification (C040-04) is present, then the other is required
    If either Reference Identification Qualifier (C040-05) or Reference Identification (C040-06) is present, then the other is required
    C040-01
    128
    Reference Identification Qualifier
    Required
    Min 2Max 3

    Code qualifying the Reference Identification

    C040-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    C040-03
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    C040-04
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    C040-05
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    C040-06
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 Consignee
    RequiredMax >1
    Variants (all may be used)
    N1CustomerN1Shipper
    N1
    0800

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N2
    0900

    Additional Name Information

    OptionalMax use 1

    To specify additional names

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    1000

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    Only one of State or Province Code (N4-02) or Country Subdivision Code (N4-07) may be present
    If Country Subdivision Code (N4-07) is present, then Country Code (N4-04) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional
    Min 1Max 2

    Code identifying type of location

    N4-06
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    N4-07
    1715
    Country Subdivision Code
    Optional
    Min 1Max 3

    Code identifying the country subdivision

    G61
    1200

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    G61-05
    443
    Contact Inquiry Reference
    Optional
    Min 1Max 20

    Additional reference number or description to clarify a contact number

    N1 Customer
    RequiredMax >1
    Variants (all may be used)
    N1ConsigneeN1Shipper
    N1
    0800

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    LW
    Customer
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Send customer party ID which will be provided by Crane WW.

    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N2
    0900

    Additional Name Information

    OptionalMax use 1

    To specify additional names

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    1000

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    Only one of State or Province Code (N4-02) or Country Subdivision Code (N4-07) may be present
    If Country Subdivision Code (N4-07) is present, then Country Code (N4-04) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional
    Min 1Max 2

    Code identifying type of location

    N4-06
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    N4-07
    1715
    Country Subdivision Code
    Optional
    Min 1Max 3

    Code identifying the country subdivision

    G61
    1200

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    G61-05
    443
    Contact Inquiry Reference
    Optional
    Min 1Max 20

    Additional reference number or description to clarify a contact number

    N1 Shipper
    RequiredMax >1
    Variants (all may be used)
    N1ConsigneeN1Customer
    N1
    0800

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SH
    Shipper
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N2
    0900

    Additional Name Information

    OptionalMax use 1

    To specify additional names

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    1000

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    Only one of State or Province Code (N4-02) or Country Subdivision Code (N4-07) may be present
    If Country Subdivision Code (N4-07) is present, then Country Code (N4-04) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional
    Min 1Max 2

    Code identifying type of location

    N4-06
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    N4-07
    1715
    Country Subdivision Code
    Optional
    Min 1Max 3

    Code identifying the country subdivision

    G61
    1200

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    G61-05
    443
    Contact Inquiry Reference
    Optional
    Min 1Max 20

    Additional reference number or description to clarify a contact number

    R4 Loop
    RequiredMax >1
    R4
    1300

    Port or Terminal

    RequiredMax use 1

    Contractual or operational port or point relevant to the movement of the cargo

    Example
    If either Location Qualifier (R4-02) or Location Identifier (R4-03) is present, then the other is required
    R4-01
    115
    Port or Terminal Function Code
    Required

    Code defining function performed at the port or terminal with respect to a shipment

    D
    Port of Discharge (Operational)

    Port at which cargo is unloaded from vessel.

    E
    Place of Delivery (Contractual)

    Place at which cargo leaves its care and custody of carrier.

    L
    Port of Loading (Operational)

    Port at which cargo is loaded on vessel.

    R
    Place of Receipt (Contractual)

    Place at which cargo enters the care and custody of carrier.

    R4-02
    309
    Location Qualifier
    Optional
    Min 1Max 2

    Code identifying type of location

    R4-03
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    R4-04
    114
    Port Name
    Optional
    Min 2Max 24

    Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

    R4-05
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    R4-06
    174
    Terminal Name
    Optional
    Min 2Max 30

    Free-form field for terminal name

    R4-07
    113
    Pier Number
    Optional
    Min 1Max 4

    Identifying number for the pier

    R4-08
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    DTM
    1400

    Delivery Requested

    OptionalMax use 15

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMRequested Pick-up
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
    If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    DTM-05
    1250
    Date Time Period Format Qualifier
    Optional
    Min 2Max 3

    Code indicating the date format, time format, or date and time format

    DTM-06
    1251
    Date Time Period
    Optional
    Min 1Max 35

    Expression of a date, a time, or range of dates, times or dates and times

    DTM
    1400

    Requested Pick-up

    OptionalMax use 15

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMDelivery Requested
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
    If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    118
    Requested Pick-up
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    DTM-05
    1250
    Date Time Period Format Qualifier
    Optional
    Min 2Max 3

    Code indicating the date format, time format, or date and time format

    DTM-06
    1251
    Date Time Period
    Optional
    Min 1Max 35

    Expression of a date, a time, or range of dates, times or dates and times

    H3
    1600

    Special Handling Instructions

    OptionalMax use 6

    To specify special handling instructions in coded or free-form format

    Example
    Only one of Special Handling Code (H3-01) or Special Handling Description (H3-02) may be present
    H3-01
    152
    Special Handling Code
    Optional
    Min 2Max 3

    Code specifying special transportation handling instructions

    H3-02
    153
    Special Handling Description
    Optional
    Min 2Max 30

    Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

    H3-03
    241
    Protective Service Code
    Optional
    Min 1Max 4

    Code specifying perishable protective service- rail carriers only

    H3-04
    242
    Vent Instruction Code
    Optional
    Min 1Max 7

    Code specifying vent instructions

    H3-05
    257
    Tariff Application Code
    Optional
    Min 1Max 1

    Code indicating to which traffic a tariff applies

    Detail

    LX Loop
    RequiredMax >1
    LX
    0100

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    L0
    0400

    Line Item - Quantity and Weight

    OptionalMax use 1

    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    Example
    If either Billed/Rated-as Quantity (L0-02) or Billed/Rated-as Qualifier (L0-03) is present, then the other is required
    If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
    If either Volume (L0-06) or Volume Unit Qualifier (L0-07) is present, then the other is required
    If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
    If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required
    If either Quantity (L0-13) or Yes/No Condition or Response Code (L0-15) is present, then the other is required
    L0-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L0-02
    220
    Billed/Rated-as Quantity
    Optional
    Min 1Max 11

    Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

    L0-03
    221
    Billed/Rated-as Qualifier
    Optional
    Min 2Max 2

    Code identifying the type of quantity or value on which the rate or item pricing is based

    L0-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L0-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    L0-06
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    L0-07
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    X
    Cubic Meters
    L0-08
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • L008 is the number of handling units of the line item tendered to the carrier.
    L0-09
    211
    Packaging Form Code
    Optional
    Min 3Max 3

    Code for packaging form of the lading quantity

    L0-10
    458
    Dunnage Description
    Optional
    Min 2Max 25

    Material used to protect lading

    L0-11
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    T
    Long Ton
    L0-12
    56
    Type of Service Code
    Optional
    Min 2Max 2

    Code specifying extent of transportation service requested

    L0-13
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • L013 can only be used if the code in L009 is PLT, SKD, or SLP.
    • L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.
    L0-14
    211
    Packaging Form Code
    Optional
    Min 3Max 3

    Code for packaging form of the lading quantity

    L0-15
    1073
    Yes/No Condition or Response Code
    Optional
    Min 1Max 1

    Code indicating a Yes or No condition or response

    • L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify.

    Summary

    SE
    0100

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*300*233207846~
    B1*CNRV*30013836J7*20210708*N~
    Y1*20210427*20210621******PP*371~
    Y2*1*R**40FC*S**ACLU~
    Y2*1*R**20HR*S**ACLU~
    N9*CR*167437_PL007~
    N9*PO*494988~
    N9*ZZ*87289~
    N9*DJ*FCA~
    N9*HS*123456~
    N1*SH*Shipper Name~
    N3*KONSTRUKTIONSVAGEN 2~
    N4*MOLNLYCKE**43533*SE*93*300100000002500~
    G61*IC*Shipper contact name*TE*46313370114~
    N1*LW*customer Name*ZZ*CUSTID~
    N3*PO BOX 17626~
    N4*ST LOUIS*MO*63178*US*93*CASS~
    G61*IC*customer contact name*TE*888-888-8087~
    N1*CN*Consignee Name~
    N3*6021 INNOVATION BLVD~
    N4*SHAKOPEE*MN*55379*US*93*300100000012590~
    G61*IC*consignee contact name*TE*888-888-8088~
    R4*L*UN*ZADUR~
    DTM*118*20210427*035556~
    R4*D*UN*AUADL~
    DTM*002*20210621*213000~
    H3*HAZ~
    H3*OTC~
    LX*1~
    L0****43314.17*G*34.56*X*1*PCS**L~
    LX*2~
    L0****43314.18*G*34.57*X*2*PCS**L~
    SE*37*233207846~

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