X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Mutually Defined
To specify identifying information
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
PO Comment – must be reviewed
Promotional Data, Seasonal Promotion Code, or any information to better define this order
No receiving from mm/dd/yy to mm/dd/yy
Vendor ID Number
To specify identifying information
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Vendor Number assigned by CVS.
A free-form description to clarify the related data elements and their content
PO Comment – must be reviewed
Promotional Data, Seasonal Promotion Code, or any information to better define this order
No receiving from mm/dd/yy to mm/dd/yy
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- C320
- Display Allowance
- F050
- Other (See related description)
- F800
- Promotional Allowance
- F910
- Quantity Discount
- I310
- Truckload Discount
- ZZZZ
- Mutually Defined
Code identifying the agency assigning the code values
- ZZ
- Mutually Defined
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- ZZ
- Mutually Defined
Code indicating on what basis allowance or charge percent is calculated
- 1
- Item List Cost
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
- 06
- Charge to be Paid by Customer
A free-form description to clarify the related data elements and their content
Promo
Display
Ad
Other
Quantity Allowance
Truckload
Carload
Backhaul
Additional
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 04
- Deferred or Installment
- 07
- Extended
Code identifying the beginning of the terms period
- 4
- Specified Date
- 15
- Receipt of Goods
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
Deferred amount due for payment
Please Ignore. Will always be a 1
Date/Time Reference
To specify pertinent dates and times
Monetary Amount
To indicate the total monetary amount
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
PO COMMENTS
Message Text
To provide a free-form format that allows the transmission of text information
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- OT
- Origin Terminal
Code designating the system/method of code structure used for Identification Code (67)
- 11
- Drug Enforcement Administration (DEA)
- 54
- Warehouse
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
If N103 = ‘54’ - 4 Character Warehouse Code (See Distribution Center ID Table for Ship-to-location)
If N103 = ‘11’ - (See DEA Codes Table for Ship-to-location)
If N101 = ‘OT’ - (FOB Point- for imports only)
Address Information
To specify the location of the named party
Address information
Address information
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
City Name
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Zip Code
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 11
- Drug Enforcement Administration (DEA)
- 54
- Warehouse
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
If N103 = ‘54’ - 4 Character Warehouse Code (See Distribution Center ID Table for Ship-to-location)
If N103 = ‘11’ - (See DEA Codes Table for Ship-to-location)
Address Information
To specify the location of the named party
Address information
Address information
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
City Name
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Zip Code
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Quantity ordered
On order Quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
If Front Store
- PC
- Piece
If RX
Price per unit of product, service, commodity, etc.
If Front Store – Case Price
If RX – Unit Price
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- ND
- National Drug Code (NDC)
If RX – ND (NDC)
- PI
- Purchaser's Item Code
If no UPC is available, will be Purchaser’s Item Number (PI)
- UD
- U.P.C./EAN Consumer Package Code (2-5-5)
- UI
- U.P.C. Consumer Package Code (1-5-5)
Identifying number for a product or service
Item UPC Number or EAN
If no UPC is available, will be Purchaser’s Item Number (6 characters)
If RX – NDC
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UA
- U.P.C./EAN Case Code (2-5-5)
Identifying number for a product or service
Case UPC Code
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PI
- Purchaser's Item Code
Identifying number for a product or service
Period Amount
To indicate a quantity, and/or amount for an identified period
Code specifying the type of quantity
- 01
- Discrete Quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- ZZ
- Mutually Defined
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Case Pack
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
DC Purchase Order Example
BEG*00*SA*2551146**20090825~
REF*VR*19999~
PER*BD*ELISA BEAN~
SAC*A*F050*ZZ*ZZ**1*.9*****01***OTHER~
ITD*01*15*2**25**26***100~
DTM*002*20090901~
AMT*BAP*86772~
N9*L1*PO COMMENTS~
MSG*THIS PO SUBJECT TO THE TERMS AND CONDITIONS FOUND ON CVS SUPPLIERS WEBSTE~
N1*ST**54*I101~
N3*2800 ENTERPRISE ST~
N4*INDIANAPOLIS*IN*46219~
PO1**32*CA*93.6**UI*12337001382*UA*031127001382*PI*123264~
PAM*01*2995*ZZ~
PO4*144~
PO1**30*CA*131.04**UI*12337001423*UA*025137001423*PI*123269~
PAM*01*3931*ZZ~
PO4*12~
PO1**40*CA*51.6**UI*12337001447*UA*012137001445*PI*123928~
PAM*01*2064*ZZ~
PO4*12~
PO1**31*CA*131.04**UI*12337001584*UA*038137001584*PI*123950~
PAM*01*4062*ZZ~
PO4*12~
PO1**32*CA*98.4**UI*12337001617*UA*012137001617*PI*123610~
PAM*01*3149*ZZ~
PO4*24~
PO1**26*CA*98.4**UI*12337001619*UA*015137002366*PI*123609~
PAM*01*2558*ZZ~
PO4*24~
PO1**18*CA*92.16**UI*12337001642*UA*023137001642*PI*123269~
PAM*01*1659*ZZ~
PO4*144~
PO1**45*CA*84**UI*12337003566*UA*123137003566*PI*123688~
PAM*01*3780*ZZ~
PO4*24~
PO1**52*CA*98.4**UI*12337003572***PI*123729~
PAM*01*5117*ZZ~
PO4*24~
PO1**31*CA*54.24**UI*12337003657*UA*135137101082*PI*123807~
PAM*01*1681*ZZ~
PO4*12~
PO1**40*CA*56.64**UI*12337004306*UA*135137004306*PI*123375~
PAM*01*2266*ZZ~
PO4*16~
PO1**19*CA*78**UI*12337108318*UA*135137108318*PI*123400~
PAM*01*1482*ZZ~
PO4*12~
CTT*29*1025~
SE*51*179960~
DC Purchase Order with Display Item Example
BEG*00*SA*9999999**20130212~
REF*VR*19999~
REF*ZZ**M5~
PER*BD*KIMBERLEY FELICE DOO~
SAC*A*F050*ZZ*ZZ**1*.9*****02***OTHER~
ITD*01*15*2**25**26***100~
DTM*002*20130313~
AMT*BAP*4320~
N9*L1*PO COMMENTS~
MSG*THIS PO SUBJECT TO THE TERMS AND CONDITIONS FOUND ON CVS SUPPLIERS
WEBSITE~
N1*ST**54*Y101~
N3*ONE CVS DRIVE~
N4*WAVERLY*NY*14892~
PO1**75*CA*57.6**PI*999999*UA*099999999999*PI*999999~
PAM*01*4320*ZZ~
PID*F****Item Description~
PO4*1~
CTT*1*75~
SE*20*179960~
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