D&H
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Customer Ship Notice/Manifest
  • Specification
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X12 856 Customer Ship Notice/Manifest

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    Shipment
    HL
    010
    Hierarchical Level
    Max use 1
    Required
    TD1
    110
    Carrier Details (Quantity and Weight)
    Max use 20
    Optional
    TD5
    120
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Required
    REF
    150
    Reference Identification
    Max use 1
    Optional
    DTM
    200
    Date/Time Reference
    Max use 10
    Optional
    Order
    HL
    010
    Hierarchical Level
    Max use 1
    Required
    PRF
    050
    Purchase Order Reference
    Max use 1
    Required
    REF
    150
    Reference Identification
    Max use 1
    Required
    Pack
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SH
    Ship Notice/Manifest (856)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    856
    Ship Notice/Manifest
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BSN
    020

    Beginning Segment for Ship Notice

    RequiredMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Usage notes

    Example: BSN001234567890201412311230*0001

    Example
    BSN-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BSN-02
    396
    Shipment Identification
    Required
    Min 2Max 30

    A unique control number assigned by the original shipper to identify a specific shipment

    BSN-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BSN03 is the date the shipment transaction set is created.
    BSN-04
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • BSN04 is the time the shipment transaction set is created.
    BSN-05
    1005
    Hierarchical Structure Code
    Optional

    Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

    0001
    Shipment, Order, Packaging, Item
    0004
    Shipment, Order, Item

    Detail

    HL Shipment
    RequiredMax >1
    Usage notes

    Example: HL*1**S

    HL
    010

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    S
    Shipment
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    1
    Additional Subordinate HL Data Segment in This Hierarchical Structure.
    TD1
    110

    Carrier Details (Quantity and Weight)

    OptionalMax use 20

    To specify the transportation details relative to commodity, weight, and quantity

    Usage notes

    Example: TD1*1**G2.3*LB

    Example
    If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
    If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
    TD1-01
    103
    Packaging Code
    Optional

    Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

    25
    Corrugated or Solid
    BOX
    Box
    BOX25
    Box, Corrugated or Solid
    CTN
    Carton
    CTN25
    Carton, Corrugated or Solid
    TD1-02
    80
    Lading Quantity
    Required
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    TD1-06
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    TD1-07
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    TD1-08
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    LB
    Pound
    TD5
    120

    Carrier Details (Routing Sequence/Transit Time)

    RequiredMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    Example: TD5*2WXYZMName of Carrier*******CG

    Example
    If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
    At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04), Routing (TD5-05), Shipment/Order Status Code (TD5-06) or Service Level Code (TD5-12) is required
    TD5-01
    133
    Routing Sequence Code
    Optional

    Code describing the relationship of a carrier to a specific shipment movement

    A
    Origin Carrier, Agent's Routing (Rail)
    B
    Origin/Delivery Carrier (Any Mode)
    O
    Origin Carrier (Air, Motor, or Ocean)
    TD5-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    2
    Standard Carrier Alpha Code (SCAC)
    TD5-03
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    TD5-04
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    M
    Motor (Common Carrier)
    T
    Best Way (Shippers Option)
    U
    Private Parcel Service
    TD5-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    TD5-06
    368
    Shipment/Order Status Code
    Optional

    Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

    CC
    Shipment Complete on (Date)
    TD5-12
    284
    Service Level Code
    Optional

    Code indicating the level of transportation service or the billing service offered by the transportation carrier

    3D
    Three Day Service
    AM
    A.M.
    CG
    Ground
    D1
    Delivery Scheduled Next Day by Cartage Agent
    D2
    Delivery scheduled second day by cartage agent
    D3
    Delivery scheduled third day by cartage agent
    G2
    Standard Service
    ND
    Next Day Air

    Delivery during business day hours of next business day.

    PB
    Priority Mail

    Can consist of any mail matter (including regular First-Class mail) weighing eleven ounces or less and marked Priority Mail for which the mailer chooses to pay the minimum Priority Mail rate for unguaranteed two-day service among major cities and three-day service everywhere else; First-Class mail weighing more than eleven ounces automatically becomes Priority Mail and must be marked as such.

    SA
    Same Day
    SC
    Second Day Air

    Delivery during business day hours no later than second business day.

    SD
    Saturday
    SE
    Second Day
    SG
    Standard Ground
    ZZ
    Mutually Defined
    REF
    150

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    Examples:
    REFIA123456789012345
    REFCN123456789876543
    REFBM987654321098765

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    2I
    Tracking Number
    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    IA
    Internal Vendor Number
    IV
    Seller's Invoice Number
    SE
    Serial Number
    VR
    Vendor ID Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    DTM
    200

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Example: DTM01120150105

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    N1 Ship From
    RequiredMax >1
    Variants (all may be used)
    N1Ship To
    N1
    220

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1SFBusiness Name

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    15
    Standard Address Number (SAN)
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent
    93
    Code assigned by the organization originating the transaction set
    UL
    UCC/EAN Location Code

    A globally unique 13 digit code for the identification of a legal, functional or physical location within the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system.

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1 Ship To
    RequiredMax >1
    Usage notes

    Distribution Facilities:

    Katie Court – Branch 1
    909 Katie Court
    Harrisburg, PA 17109
    N1STD&H - HARRISBURG9201
    N3UNION SQUARE IND PK909 KATIE COURT
    N4HarrisburgPA17109US

    Fresno – Branch 4
    3701 South Minnewawa Avenue
    Fresno, CA 93725
    N1STD&H - FRESNO9204
    N33701 S. Minnewawa Ave
    N4
    FresnoCA93725*US

    Camp Hill (Returns) – Branch 2
    500 Terminal Road
    Camp Hill, PA 17011
    N1STD&H – CAMP HILL9202
    N3500 Terminal Road
    N4
    Camp HillPA17011*US

    Chicago – Branch 5
    1455A Remington Boulevard
    Bolingbrook, IL 90490
    N1STD&H - CHICAGO9205
    N31455A Remington Boulevard
    N4
    BolingbrookIL60490*US

    Canada – Branch 3
    7975 Heritage Road, Unit 20
    Brampton, Ontario L6Y5X5
    STD&H - CANADA9203 N37975 Heritage
    RoadUnit 20 Building A N4BramptonONL6Y
    5X5*CA

    Atlanta/Newnan – Branch 6
    185 Coweta Industrial Parkway
    Newnan, GA 30265
    N1STD&H - ATLANTA9206
    N3185 Coweta Industrial Parkway
    N4
    NewnanGA30265*US

    Variants (all may be used)
    N1Ship From
    N1
    220

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Example: N1STD & H Distributing Co.9201

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    15
    Standard Address Number (SAN)
    91
    Assigned by Seller or Seller's Agent
    92
    Assigned by Buyer or Buyer's Agent
    93
    Code assigned by the organization originating the transaction set
    UL
    UCC/EAN Location Code

    A globally unique 13 digit code for the identification of a legal, functional or physical location within the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system.

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    240

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Example: N3UNION SQUARE IND PK909 KATIE COURT

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    250

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    Example: N4HarrisburgPA17109US

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    HL Order
    RequiredMax >1
    Usage notes

    Example: HL23*O

    HL
    010

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    O
    Order
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    0
    No Subordinate HL Segment in This Hierarchical Structure.
    1
    Additional Subordinate HL Data Segment in This Hierarchical Structure.
    PRF
    050

    Purchase Order Reference

    RequiredMax use 1

    To provide reference to a specific purchase order

    Usage notes

    Example: PRF908704L**20160126

    Example
    PRF-01
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    PRF-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • PRF04 is the date assigned by the purchaser to purchase order.
    REF
    150

    Reference Identification

    RequiredMax use >1

    To specify identifying information

    Usage notes

    Examples:
    REFIV1234567890
    REFVN987654321

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    2I
    Tracking Number
    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    IV
    Seller's Invoice Number
    VN
    Vendor Order Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    HL Pack
    OptionalMax >1
    Usage notes

    Example: HL32*P

    Variants (all may be used)
    HLPack
    HL
    010

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    P
    Pack
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    1
    Additional Subordinate HL Data Segment in This Hierarchical Structure.
    MAN
    190

    Marks and Numbers

    RequiredMax use >1

    To indicate identifying marks and numbers for shipping containers

    Usage notes

    Example: MANGM00109111040123456789*CP987654321098765

    Example
    MAN-01
    88
    Marks and Numbers Qualifier
    Required

    Code specifying the application or source of Marks and Numbers (87)

    • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
    • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
    GM
    SSCC-18 and Application Identifier
    MAN-02
    87
    Marks and Numbers
    Required
    Min 1Max 48

    Marks and numbers used to identify a shipment or parts of a shipment

    • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
    MAN-04
    88
    Marks and Numbers Qualifier
    Required

    Code specifying the application or source of Marks and Numbers (87)

    CP
    Carrier-Assigned Package ID Number
    MAN-05
    87
    Marks and Numbers
    Required
    Min 1Max 48

    Marks and numbers used to identify a shipment or parts of a shipment

    • When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
    HL Item
    RequiredMax >1
    Usage notes

    Example: HL43*I

    HL
    010

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    I
    Item
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    0
    No Subordinate HL Segment in This Hierarchical Structure.
    LIN
    020

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Usage notes

    Example: LIN1UP1234567890VP12345678901BP*12345678902

    Example
    If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-03
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    LIN-04
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VP
    Vendor's (Seller's) Part Number
    LIN-05
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    LIN-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SN1
    030

    Item Detail (Shipment)

    RequiredMax use 1

    To specify line-item detail relative to shipment

    Usage notes

    Example: SN150*EA50*EA

    Example
    If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
    SN1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SN101 is the ship notice line-item identification.
    SN1-02
    382
    Number of Units Shipped
    Required
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    SN1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • SN103 defines the unit of measurement for both SN102 and SN104.
    EA
    Each
    SN1-05
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    SN1-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PO4
    060

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    Example: PO42*EAG5.12LB

    Example
    If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
    If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
    If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
    If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
    PO4-01
    356
    Pack
    Optional
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    PO4-02
    357
    Size
    Optional
    Min 1Max 8

    Size of supplier units in pack

    PO4-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
    PO4-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    PO4-06
    384
    Gross Weight per Pack
    Optional
    Min 1Max 9

    Numeric value of gross weight per pack

    PO4-07
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PO4-10
    82
    Length
    Optional
    Min 1Max 8

    Largest horizontal dimension of an object measured when the object is in the upright position

    PO4-11
    189
    Width
    Optional
    Min 1Max 8

    Shorter measurement of the two horizontal dimensions measured with the object in the upright position

    PO4-12
    65
    Height
    Optional
    Min 1Max 8

    Vertical dimension of an object measured when the object is in the upright position

    PO4-13
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO413 defines the unit of measure for PO410, PO411, and PO412.
    PID
    070

    Product/Item Description

    OptionalMax use 200

    To describe a product or process in coded or free-form format

    Usage notes

    Example: PIDF***Product Description

    Example
    If Language Code (PID-09) is present, then Description (PID-05) is required
    PID-01
    349
    Item Description Type
    Required
    Min 1Max 1

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PID-09
    819
    Language Code
    Optional
    Min 2Max 3

    Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

    • PID09 is used to identify the language being used in PID05.
    REF
    150

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    Example: REFSEserialnumber

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    2I
    Tracking Number
    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    SE
    Serial Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    HL Pack
    OptionalMax >1
    Usage notes

    Example: HL32*P

    Variants (all may be used)
    HLPack
    HL
    010

    Hierarchical Level

    RequiredMax use 1

    To identify dependencies among and the content of hierarchically related groups of data segments

    • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
    Example
    HL-01
    628
    Hierarchical ID Number
    Required
    Min 1Max 12

    A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

    • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
    HL-02
    734
    Hierarchical Parent ID Number
    Required
    Min 1Max 12

    Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

    • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
    HL-03
    735
    Hierarchical Level Code
    Required

    Code defining the characteristic of a level in a hierarchical structure

    • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
    I
    Item
    HL-04
    736
    Hierarchical Child Code
    Optional

    Code indicating if there are hierarchical child data segments subordinate to the level being described

    • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
    0
    No Subordinate HL Segment in This Hierarchical Structure.
    LIN
    020

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Usage notes

    Example:
    LIN1UP1234567890VP12345678901BP*12345678902

    Example
    If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-03
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    LIN-04
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VP
    Vendor's (Seller's) Part Number
    LIN-05
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    LIN-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SN1
    030

    Item Detail (Shipment)

    RequiredMax use 1

    To specify line-item detail relative to shipment

    Usage notes

    Example:
    SN150*EA50*EA

    Example
    If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
    SN1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SN101 is the ship notice line-item identification.
    SN1-02
    382
    Number of Units Shipped
    Required
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    SN1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • SN103 defines the unit of measurement for both SN102 and SN104.
    EA
    Each
    SN1-05
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    SN1-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PO4
    060

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    Example:
    PO42*EAG5.12LB

    Example
    If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
    If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required
    If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required
    If Length (PO4-10) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required
    If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Length (PO4-10), Width (PO4-11) or Height (PO4-12) is required
    PO4-01
    356
    Pack
    Optional
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    PO4-02
    357
    Size
    Optional
    Min 1Max 8

    Size of supplier units in pack

    PO4-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
    PO4-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    PO4-06
    384
    Gross Weight per Pack
    Optional
    Min 1Max 9

    Numeric value of gross weight per pack

    PO4-07
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    LB
    Pound
    PO4-10
    82
    Length
    Optional
    Min 1Max 8

    Largest horizontal dimension of an object measured when the object is in the upright position

    PO4-11
    189
    Width
    Optional
    Min 1Max 8

    Shorter measurement of the two horizontal dimensions measured with the object in the upright position

    PO4-12
    65
    Height
    Optional
    Min 1Max 8

    Vertical dimension of an object measured when the object is in the upright position

    PO4-13
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO413 defines the unit of measure for PO410, PO411, and PO412.
    PID
    070

    Product/Item Description

    OptionalMax use 200

    To describe a product or process in coded or free-form format

    Usage notes

    Example:
    PIDF***Product Description

    Example
    If Language Code (PID-09) is present, then Description (PID-05) is required
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PID-09
    819
    Language Code
    Optional
    Min 2Max 3

    Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

    • PID09 is used to identify the language being used in PID05.
    REF
    150

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    Example:
    REFSEserialnumber

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    2I
    Tracking Number
    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    SE
    Serial Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Summary

    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of HL segments.
      If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
    Usage notes

    Example: CTT*6

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample With S,O,,I

    ST*856*0061
    BSN*00*1234567890*20141231*1230*0004
    HL*1**S
    TD1**1****G*10.24*LB
    TD5*B*2*ABCD*M*ABCD Freight Co.
    REF*IA*123456789012345
    REF*CN*123456789876543
    REF*BM*987654321098765
    DTM*011*20150105
    N1*ST*D & H Distributing Co.*92*01
    N3*UNION SQUARE IND PK*909 KATIE COURT
    N4*Harrisburg*PA*17109*US
    N1*SF*Business Name
    HL*2*1*O
    PRF*123456789A***20141217
    REF*IV*1234567890
    REF*VN*987654321
    HL*3*2*I
    LIN*1*UP*1234567890*VP*1234567890*BP*1234567890
    SN1**50*EA**50*EA
    PO4*1*50*EA**G*0.1*LB***2*5*1*IN
    PID*F****Product Description****EN
    HL*4*2*I
    LIN*2*UP*123456780*VP*123456780*BP*123456780
    SN1**2*EA**2*EA
    PO4*1*2*EA**G*0.1*LB
    PID*F****Product Description
    REF*SE*Serialnumber1
    REF*SE*SerialNumber2
    CTT*6
    SE*40*0061

    Sample With S,O,P,I

    ST*856*0061
    BSN*00*1234567890*20141231*1230*0001
    HL*1**S
    TD1**1****G*10.24*LB
    TD5*B*2*ABCD*M*ABCD Freight Co.
    REF*IA*123456789012345
    REF*CN*123456789876543
    REF*BM*987654321098765
    DTM*011*20150105
    N1*ST*D & H Distributing Co.*92*01
    N3*UNION SQUARE IND PK*909 KATIE COURT
    N4*Harrisburg*PA*17109*US
    N1*SF*Business Name
    HL*2*1*O
    PRF*123456789A***20141217
    REF*IV*1234567890
    REF*VN*987654321
    HL*3*2*P
    MAN*GM*00109111040123456789**CP*987654321098765
    HL*4*3*I
    LIN*1*UP*1234567890*VP*1234567890*BP*1234567890
    SN1**50*EA**50*EA
    PO4*1*50*EA**G*0.1*LB***2*5*1*IN
    PID*F****Product Description****EN
    HL*5*2*P
    MAN*GM*00109111040123456789**CP*987654321098765
    HL*6*5*I
    LIN*2*UP*123456780*VP*123456780*BP*123456780
    SN1**2*EA**2*EA
    PO4*1*2*EA**G*0.1*LB
    PID*F****Product Description
    REF*SE*Serialnumber1
    REF*SE*SerialNumber2
    CTT*6
    SE*40*0061

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