X12 867 Vendor Product Transfer and Resale Report

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Transfer and Resale Report Transaction Set (867) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to: (1) report information about product that has been transferred from one location to another; (2) report sales of product from one or more locations to an end customer; or (3) report sales of a product from one or more locations to an end customer, and demand beyond actual sales (lost orders). Report may be issued by either buyer or seller.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PT: Product Transfer and Resale Report (867)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 867: Product Transfer and Resale Report

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BPT

BPT Beginning Segment for Product Transfer and Resale

Required · Max use 1

To indicate the beginning of the Product Transfer and Resale Report Transaction Set and transmit identifying data

Usage notes

D&H Sample Data:
BPT00PROD. TRANS. & RESALE - P-O-S2016022602

BPT-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BPT-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BPT02 identifies the transfer/resale number.

BPT-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BPT03 identifies the transfer/resale date.

BPT-04 · 755 · Report Type Code · Required · Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

• 02: Resale

040 Heading > CUR

CUR Currency

Required · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

D&H Sample Data:
CURDSUSD

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• DS: Distributor

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• CAD: Canadian Dollar
• USD: US Dollar

050 Heading > DTM

DTM Date/Time Reference

Required · Max use 10

To specify pertinent dates and times

Usage notes

D&H Sample Data:
DTM09020160129
DTM09120160205

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 090: Report Start
• 091: Report End

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

N1 Loop Required Max >1

080 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

D&H Usage Notes:
N1 Segment content will vary, depending on the report format (Consolidated vs By-Branch, see Document Notes).
N104 Segment is the D&H Warehouse/Branch Code, for By-Branch Reported or "CONSOLIDATED" for Consolidated Reporting.
The current D&H Warehouse/Branch details can be found on the D&H EDI Documentation Site (www.dandh.com/docs).

D&H Sample Data:
Consolidated Example:
N1DSD&H Distributing92CONSOLIDATED
By-Branch Example:
N1DSD&H Harrisburg9201

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• DS: Distributor

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

100 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

D&H Sample Data:
N3909 KATIE COURTUNION SQUARE IND PK

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

110 Heading > N1 Loop > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

Usage notes

D&H Sample Data:
N4HARRISBURGPA17109US

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

PER Loop Required Max >1

130 Heading > N1 Loop > PER Loop > PER

PER Administrative Communications Contact

Required · Max use 1

To identify a person or office to whom administrative communications should be directed

Usage notes

D&H Sample Data:
PERSHD&H DistributingEMedi@dandh.comTE7172368001

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• SH: Shipper Contact

PER-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Required · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-04 · 364 · Communication Number · Required · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Detail

PTD Loop Required Max >1

010 Detail > PTD Loop > PTD

PTD Product Transfer and Resale Detail

Required · Max use 1

To indicate the start of detail information relating to the transfer/resale of a product and provide identifying data

Usage notes

D&H Sample Data:
PTD*SD

PTD-01 · 521 · Product Transfer Type Code · Required · Identifier (ID)

Code identifying the type of product transfer

• SD: Ship and Debit Sale

030 Detail > PTD Loop > REF

REF Customer/Reseller Order Number

Optional · Max use 20

To specify identifying information

Usage notes

D&H Sample Data:
REFPOA123456

Variants (all may be used)

REFD&H Purchase Order # (for Factory Direct orders)REFSeller's (D&H) Invoice Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• PO: Purchase Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

030 Detail > PTD Loop > REF

REF D&H Purchase Order # (for Factory Direct orders)

Optional · Max use 20

To specify identifying information

Usage notes

D&H Sample Data:
REF1V908704L

Variants (all may be used)

REFCustomer/Reseller Order NumberREFSeller's (D&H) Invoice Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 1V: Related Vendor Order Number
  A vendor's order number that is in addition to a primary order number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

030 Detail > PTD Loop > REF

REF Seller's (D&H) Invoice Number

Optional · Max use 20

To specify identifying information

Usage notes

D&H Sample Data:
REFIV1098765432

Variants (all may be used)

REFCustomer/Reseller Order NumberREFD&H Purchase Order # (for Factory Direct orders)

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IV: Seller's Invoice Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop Required Max >1

050 Detail > PTD Loop > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

D&H Usage Notes:

For N1SF, N104 represents the D&H Branch/Warehouse ID Number
The current D&H Warehouse/Branch details can be found on the D&H EDI Documentation Site (www.dandh.com/docs).
For N1ST and N1*BT, N104 represents the Reseller ID, if enabledBill To, Ship From, and Ship To address loops are reported in all cases. End User information is available with purchasing management approval and setup.

D&H Sample Data:

N1BTXX
N1STXX
N1SFHarrisburg9201
NOTE: Due to security concerns the Bill To/Ship To Customer Names (N102) and IDs (N104) are not provided in the POS report.

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• EN: End User
• SF: Ship From
• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

070 Detail > PTD Loop > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

Usage notes

D&H Sample Data:
N3909 KATIE COURTUNION SQUARE IND PK

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

080 Detail > PTD Loop > N1 Loop > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

Usage notes

D&H Sample Data:
N4HARRISBURGPA17109US

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

QTY Loop Required Max >1

110 Detail > PTD Loop > QTY Loop > QTY

QTY Quantity

Required · Max use 1

To specify quantity information

Usage notes

D&H Sample Data:
Sales Transaction:
QTY391
Return Transaction:
QTY764

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 39: Shipped Quantity
• 76: Returns

QTY-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

120 Detail > PTD Loop > QTY Loop > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data

Usage notes

D&H Usage Notes:
VP qualifier identifies D&H SKU
D&H Sample Data:
LIN1VPI57552858BLKMGI5755-2858BLKUP047505999999
LIN2VPI57552858WHTMGI5755-2858WHT

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• VP: Vendor's (Seller's) Part Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-04 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number

LIN-05 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

130 Detail > PTD Loop > QTY Loop > UIT

UIT Unit Detail

Required · Max use 12

To specify item unit data

Usage notes

D&H Usage Notes:
RS Resale Price (Distributor cost) reflects the standard cost for D&H to purchase the product from the manufacturer
D&H Sample Data:
UITEA544.16*RS

UIT-01 · C001 · Composite Unit of Measure · Required · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

UIT-02 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

UIT-03 · 639 · Basis of Unit Price Code · Required · Identifier (ID)

Code identifying the type of unit price for an item

• RS: Resale Price

150 Detail > PTD Loop > QTY Loop > PID

PID Product/Item Description

Required · Max use 200

To describe a product or process in coded or free-form format

Usage notes

D&H Sample Data:
PIDF***17.3" AMD A8 7410 8GB 1TB

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

190 Detail > PTD Loop > QTY Loop > REF

REF D&H Assigned Vendor ID Number

Required · Max use >1

To specify identifying information

Usage notes

D&H Sample Data:
REFIA99999

Variants (all may be used)

REFSerial Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

190 Detail > PTD Loop > QTY Loop > REF

REF Serial Number

Optional · Max use >1

To specify identifying information

Usage notes

D&H Sample Data:
REFSESERIAL12345
REFSESERIAL12347
REFSESERIAL12987

Variants (all may be used)

REFD&H Assigned Vendor ID Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• SE: Serial Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

210 Detail > PTD Loop > QTY Loop > DTM

DTM Invoice

Required · Max use 10

To specify pertinent dates and times

Usage notes

D&H Usage Notes:
Invoice Date (003) will be included with all transactions.

D&H Sample Data:
DTM00320160226

Variants (all may be used)

DTMShipped

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 003: Invoice

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

210 Detail > PTD Loop > QTY Loop > DTM

DTM Shipped

Optional · Max use 10

To specify pertinent dates and times

Usage notes

D&H Usage Notes:
Shipped Date (011) will be included only when the order has shipped prior to the POS report date.

D&H Sample Data:
DTM01120160226

Variants (all may be used)

DTMInvoice

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

LX Loop Optional Max >1

280 Detail > PTD Loop > QTY Loop > LX Loop > LX

LX Assigned Number

Required · Max use 1

To reference a line number in a transaction set

• The LX loop conveys serial number, lot number, and inventory data.

Usage notes

D&H Usage Notes:
For products with vendor rebates

D&H Sample Data:
LX*0001

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

290 Detail > PTD Loop > QTY Loop > LX Loop > REF

REF Promotion/Deal Number

Optional · Max use >1

To specify identifying information

Usage notes

D&H Usage Notes:
Rebate Deal IDs (SPA, Big Deal, SOX, DPA, etc.) are reported in the REF02 and REF03 (PD Qualifier) as described below;
REF02 (PD) - Character length is limited to 30 characters, and displayed whenever PD qualifier is present
REF03 (PD) - Used only when the Rebate Deal ID character length is longer than 30 characters. When used, REF03 contains the entire Rebate Deal ID # (limited to 80 characters)

D&H Sample Data:
Rebate Deal ID length is 30 characters or less
REFPDSPA125328
Rebate Deal ID length is greater than 30 characters
REFPDAAAAAAAAAABBBBBBBBBBCCCCCCCCCC*AAAAAAAAAABBBBBBBBBBCCCCCCCCCCDDDDDDDDDD

Variants (all may be used)

REFRebate Number

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• PD: Promotion/Deal Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

290 Detail > PTD Loop > QTY Loop > LX Loop > REF

REF Rebate Number

Optional · Max use >1

To specify identifying information

Usage notes

D&H Usage Notes:
Rebate Amount is reported in the REF02 (RY Qualifier) using a 2-digit explicit decimal

D&H Sample Data:
REFRY12.43
REFRY7.5
REFRY10
REFRY.78

Variants (all may be used)

REFPromotion/Deal Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• RY: Rebate Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

300 Detail > PTD Loop > QTY Loop > LX Loop > DTM

DTM Date/Time Reference

Optional · Max use 1

To specify pertinent dates and times

Usage notes

D&H Usage Notes:
DTM06 is a concatenated field, with a hyphen "-" separator as follows; [RebateStartDate]-[RebateEndDate]
D&H Sample Data:
DTM007**RD07012019-12312022

If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 007: Effective

DTM-05 · 1250 · Date Time Period Format Qualifier · Optional · Identifier (ID)

Code indicating the date format, time format, or date and time format

• RD: Range of Dates Expressed in Format MMDDCCYY-MMDDCCYY

DTM-06 · 1251 · Date Time Period · Optional · String (AN) · Min 1 Max 35

Expression of a date, a time, or range of dates, times or dates and times

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of LIN segments. If used, hash total (CTT02) is the sum of the value of quantities (QTY02) for each QTY segment.

Usage notes

D&H Sample Data:
CTT*163

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

BY-BRANCH REPORT 1

ST*867*0001~
BPT*00*PROD. TRANS. & RESALE - P-O-S*20191117*02~
CUR*DS*USD~
DTM*090*20191110~
DTM*091*20191116~
N1*DS*HARRISBURG*92*01~
N3*909 KATIE COURT*UNION SQUARE IND PK~
N4*Harrisburg*PA*17109*US~
PER*SH*D&H Distributing*EM*edi@dandh.com*TE*7172368001~
PTD*SD~
REF*PO*A123456~
REF*1V*958704L~
REF*IV*1234567891~
N1*BT*XX~
N4*West Chester*PA*19380*US~
N1*SF*Harrisburg*92*01~
N3*909 Katie Court*UNION SQUARE IND PK~
N4*Harrisburg*PA*17109*US~
N1*ST*XX~
N4*MECHANICSBURG*PA*17050*US~
QTY*39*4~
LIN*1*VP*VENDSKU1A3*MG*VENDSKU1-A3*UP*123456789012~
UIT*EA*999.99*RS~
PID*F****Product Description~
REF*IA*12345~
REF*SE*SN12988382764442~
REF*SE*SN12988382764443~
REF*SE*SN12988382764444~
REF*SE*SN12988382764445~
DTM*003*20191113~
DTM*011*20191114~
LX*0001~
REF*PD*SPA12345678~
REF*RY*13.54~
DTM*007****RD*07012019-12312022~
PTD*SD~
REF*PO*987654321~
REF*IV*1234567890~
N1*BT*XX~
N4*West Chester*PA*19380*US~
N1*ST*XX~
N4*West Chester*PA*19380*US~
N1*EN*John Smith~
N3*89 Main Street*Apt C4~
N4*MECHANICSBURG*PA*17050*US~
N1*SF*Harrisburg*92*01~
N3*909 Katie Court*UNION SQUARE IND PK~
N4*Harrisburg*PA*17109*US~
QTY*39*2~
LIN*1*VP*VENDSKU2A6*MG*VENDSKU2-A6*UP*123456789029~
UIT*EA*999.99*RS~
PID*F****Product Description~
REF*IA*53235~
REF*SE*SN12988382768802~
REF*SE*SN12988382768803~
DTM*003*20191114~
DTM*011*20191115~
LX*0001~
REF*PD*SPA12528~
REF*RY*10~
DTM*007****RD*01012018-12312020~
LX*0002~
REF*PD*SPA111111111122222222223333333*SPA11111111112222222222333333333344444~
REF*RY*15.8~
DTM*007****RD*07012019-12312019~
CTT*2~
SE*67*0001~

BY-BRANCH REPORT 2

ST*867*0002~
BPT*00*PROD. TRANS. & RESALE - P-O-S*20191117*02~
CUR*DS*USD~
DTM*090*20191110~
DTM*091*20191116~
N1*DS*DH Distributing Co*92*07~
N3*500 Terminal Road~
N4*CAMP HILL*PA*17011*US~
PER*SH*D&H Distributing*EM*edi@dandh.com*TE*7172368001~
PTD*SD~
REF*PO*10499128~
REF*IV*1234568700~
N1*BT*XX~
N4*Saint Petersburg*FL*33729*US~
N1*ST*XX~
N4*Saint Petersburg*FL*33729*US~
N1*SF*DH Distributing Co*92*07~
N3*500 Terminal Road~
N4*Camp Hill*PA*17011*US~
QTY*76*1~
LIN*1*VP*VENDSKU2A6*MG*VENDSKU2-A6*UP*123456789029~
UIT*EA*999.99*RS~
PID*F****Product Description~
REF*IA*12345~
DTM*003*20191114~
CTT*1~
SE*27*0002~

CONSOLIDATED REPORT

ST*867*0001~
BPT*00*PROD. TRANS. & RESALE - P-O-S*20191117*02~
CUR*DS*USD~
DTM*090*20191110~
DTM*091*20191116~
N1*DS*D&H Distributing*92*CONSOLIDATED~
N3*909 KATIE COURT*UNION SQUARE IND PK~
N4*Harrisburg*PA*17109*US~
PER*SH*D&H Distributing*EM*edi@dandh.com*TE*7172368001~
PTD*SD~
REF*PO*A123456~
REF*1V*958704L~
REF*IV*1234567891~
N1*BT*XX~
N4*West Chester*PA*19380*US~
N1*SF*Harrisburg*92*01~
N3*909 Katie Court*UNION SQUARE IND PK~
N4*Harrisburg*PA*17109*US~
N1*ST*XX~
N4*MECHANICSBURG*PA*17050*US~
QTY*39*4~
LIN*1*VP*VENDSKU1A3*MG*VENDSKU1-A3*UP*123456789012~
UIT*EA*999.99*RS~
PID*F****Product Description~
REF*IA*12345~
REF*SE*SN12988382764442~
REF*SE*SN12988382764443~
REF*SE*SN12988382764444~
REF*SE*SN12988382764445~
DTM*003*20191113~
DTM*011*20191114~
LX*0001~
REF*PD*SPA12345678~
REF*RY*13.54~
DTM*007****RD*07012019-12312022~
PTD*SD~
REF*PO*987654321~
REF*IV*1234567890~
N1*BT*XX~
N4*West Chester*PA*19380*US~
N1*ST*XX~
N4*West Chester*PA*19380*US~
N1*EN*John Smith~
N3*89 Main Street*Apt C4~
N4*MECHANICSBURG*PA*17050*US~
N1*SF*Harrisburg*92*01~
N3*909 Katie Court*UNION SQUARE IND PK~
N4*Harrisburg*PA*17109*US~
QTY*39*2~
LIN*1*VP*VENDSKU2A6*MG*VENDSKU2-A6*UP*123456789029~
UIT*EA*999.99*RS~
PID*F****Product Description~
REF*IA*53235~
REF*SE*SN12988382768802~
REF*SE*SN12988382768803~
DTM*003*20191114~
DTM*011*20191115~
LX*0001~
REF*PD*SPA12528~
REF*RY*10~
DTM*007****RD*01012018-12312020~
LX*0002~
REF*PD*SPA111111111122222222223333333*SPA11111111112222222222333333333344444~
REF*RY*15.8~
DTM*007****RD*07012019-12312019~
PTD*SD~
REF*PO*10499128~
REF*IV*1234568700~
N1*BT*XX~
N4*Saint Petersburg*FL*33729*US~
N1*ST*XX~
N4*Saint Petersburg*FL*33729*US~
N1*SF*DH Distributing Co*92*07~
N3*500 Terminal Road~
N4*Camp Hill*PA*17011*US~
QTY*76*1~
LIN*1*VP*VENDSKU2A6*MG*VENDSKU2-A6*UP*123456789029~
UIT*EA*999.99*RS~
PID*F****Product Description~
REF*IA*12345~
DTM*003*20191114~
CTT*3~
SE*83*0001~