X12 860 Purchase Order Change Request - Buyer Initiated
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 01
- Cancellation
- 04
- Change
Code specifying the type of Purchase Order
- CN
- Consigned Order
- DS
- Dropship
- RL
- Release or Delivery Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCH06 is the date assigned by the purchaser to purchase order.
Original Purchase Order Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCH10 is the date assigned by the sender to the acknowledgment.
Purchase Order Change Date
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Reference Information
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
- OC
- Order Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- PC
- Prepaid but Charged to Customer
- PP
- Prepaid (by Seller)
- PU
- Pickup
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A320
- Air Transportation Charge
- A600
- Bill of Lading Charge
- A630
- Blocking and Bracing Charge
- A660
- Bond Charge
- C310
- Discount
C310 can be used for discount or recycling discount, SAC15 will indicate what the code is being used for.
- C402
- Door-to-Door
- C850
- Expedited Service Charge
- D240
- Freight
- D260
- Fuel Charge
- D270
- Fuel Surcharge
- D500
- Handling
- D540
- Hazardous Materials Handling Fee - Domestic
- D940
- Insurance Premium
- F190
- Palletizing
- F970
- Rebate
- G170
- Redistribution Allowance
- G530
- Rework
- G610
- Saturday Delivery
- G740
- Service Charge
- H550
- Surcharge
H550 can be used for surcharge recycling surcharge, SAC15 will indicate what the code is being used for.
- H740
- Tax - Sales and Use
- H750
- Tax - Sales Tax (State and Local)
- H770
- Tax - State Tax
- H920
- Temporary Allowance
- I570
- Warehouse
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 5
- Base Price per Unit
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
Code indicating method of handling for an allowance or charge
A free-form description to clarify the related data elements and their content
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
A free-form description to clarify the related data elements and their content
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code specifying the method or type of transportation for the shipment
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- O
- Containerized Ocean
- R
- Rail
- TT
- Tank Truck
- X
- Intermodal (Piggyback)
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- GEN
- General Note
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Line Item Change
To specify changes to a line item
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Code specifying the type of change to the line item
- AI
- Add Additional Item(s)
- DI
- Delete Item(s)
- RZ
- Replace All Values
Numeric value of quantity
- POC03 is quantity ordered.
Quantity left to receive as qualified by the unit of measure
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- 1N
- Count
- 2W
- Bin
- 5B
- Batch
- 31
- Catchweight
- AB
- Bulk Pack
- AS
- Assortment
- BA
- Bale
- BB
- Base Box
- BC
- Bucket
- BD
- Bundle
- BF
- Board Feet
- BG
- Bag
- BK
- Book
- BL
- Block
- BN
- Bulk
- BO
- Bottle
- BR
- Barrel
- BU
- Bushel
- BX
- Box
- C3
- Centiliter
- CA
- Case
- CC
- Cubic Centimeter
- CF
- Cubic Feet
- CG
- Card
- CH
- Container
- CI
- Cubic Inches
- CL
- Cylinder
- CM
- Centimeter
- CN
- Can
- CP
- Crate
- CR
- Cubic Meter
- CT
- Carton
- CX
- Coil
- DA
- Days
- DB
- Dry Pounds
- DH
- Miles
- DK
- Kilometers
- DO
- Dollars, U.S.
- DR
- Drum
- DS
- Display
- DZ
- Dozen
- EA
- Each
- EZ
- Feet and Decimal
- FO
- Fluid Ounce
- FT
- Foot
- GA
- Gallon
- GH
- Half Gallon
- GR
- Gram
- GS
- Gross
- HC
- Hundred Count
- HD
- Half Dozen
- HH
- Hundred Cubic Feet
- HR
- Hours
- HU
- Hundred
- HV
- Hundred Weight (Short)
- IN
- Inch
- JR
- Jar
- KG
- Kilogram
- KH
- Kilowatt Hour
- KT
- Kit
- LB
- Pound
- LF
- Linear Foot
- LO
- Lot
- LT
- Liter
- MJ
- Minutes
- ML
- Milliliter
- MO
- Months
- MR
- Meter
- OZ
- Ounce - Av
- PA
- Pail
- PC
- Piece
- PD
- Pad
- PH
- Pack (PAK)
- PK
- Package
- PL
- Pallet/Unit Load
- PR
- Pair
- PT
- Pint
- Q4
- Fifty
- QT
- Quart
- RL
- Roll
- RM
- Ream
- RO
- Round
- SF
- Square Foot
- SH
- Sheet
- SI
- Square Inch
- SJ
- Sack
- SO
- Spool
- ST
- Set
- TB
- Tube
- TC
- Truckload
- TE
- Tote
- TH
- Thousand
- TI
- Thousand Square Inches
- TN
- Net Ton (2,000 LB).
- TO
- Troy Ounce
- TY
- Tray
- UN
- Unit
- V2
- Pouch
- VI
- Vial
- WB
- Wet Pound
- WK
- Week
- Y4
- Tub
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- HP
- Price per Hundred
- PN
- Price per Ten
- TP
- Price per Thousand
- UM
- Price per Unit of Measure
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
For Direct orders, at least one of the following is Mandatory: Buyer PartNumber, Vendor Part Number, UPC/ EAN/ GTIN.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
Identifying number for a product or service
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A320
- Air Transportation Charge
- A600
- Bill of Lading Charge
- A630
- Blocking and Bracing Charge
- A660
- Bond Charge
- C310
- Discount
C310 can be used for discount or recycling discount, SAC15 will indicate what thecode is being used for.
- C402
- Door-to-Door
- C850
- Expedited Service Charge
- D240
- Freight
- D260
- Fuel Charge
- D270
- Fuel Surcharge
- D500
- Handling
- D540
- Hazardous Materials Handling Fee - Domestic
- D940
- Insurance Premium
- F190
- Palletizing
- F970
- Rebate
- G170
- Redistribution Allowance
- G530
- Rework
- G610
- Saturday Delivery
- G740
- Service Charge
- H550
- Surcharge
H550 can be used for surcharge or recycling surcharge, SAC15 will indicate whatthe code is being used for
- H740
- Tax - Sales and Use
- H750
- Tax - Sales Tax (State and Local)
- H770
- Tax - State Tax
- H920
- Temporary Allowance
- I570
- Warehouse
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 5
- Base Price per Unit
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 002
- Delivery Requested
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
If either DTM03 or DTM04 is present, the other is required.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
If either DTM03 or DTM04 is present, the other is required.
- CT
- Central Time
- ET
- Eastern Time
- MT
- Mountain Time
- PT
- Pacific Time
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- GEN
- General Note
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Total number of line items in the transaction set
Monetary Amount Information
To indicate the total monetary amount
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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