X12 856 Dell Inbound VMI 4010 856
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- ZZ
- Mutually Defined
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
A unique control number assigned by the original shipper to identify a specific shipment
Date expressed as CCYYMMDD
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
- ZZZZ
- Mutually Defined
Code specifying the type of transaction
- BSN06 is limited to shipment related codes.
- BSN06 and BSN07 differentiate the functionality of use for the transaction set.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Item Detail (Shipment)
To specify line-item detail relative to shipment
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Number of units shipped to date
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying the load make-up of the returnable containers in the shipment
Code specifying the action taken by the seller on a line item requested by the buyer
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
Code indicating the relationship between entities
- SLN08 is a code indicating the relationship of the price or amount to the associated segment.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Date expressed as CCYYMMDD
- PRF04 is the date assigned by the purchaser to purchase order.
Alphanumeric characters assigned for differentiation within a transaction set
Code specifying the type of Purchase Order
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
A free-form description to clarify the related data elements and their content
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Number of units (pieces) of the lading commodity
Code identifying the commodity coding system used for Commodity Code
Code describing a commodity or group of commodities
Description of an item as required for rating and billing purposes
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- A
- Air
- AE
- Air Express
- J
- Motor
- O
- Containerized Ocean
- R
- Rail
- RC
- Rail, Less than Carload
- S
- Ocean
- ZZ
- Fast Boat
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
The point of origin and point of direction
Code specifying the value of time used to measure the transit time
Code indicating the level of transportation service or the billing service offered by the transportation carrier
Code indicating the level of transportation service or the billing service offered by the transportation carrier
Code indicating the level of transportation service or the billing service offered by the transportation carrier
Code identifying the country
- TD515 is the country where the service is to be performed.
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
Code identifying type of equipment used for shipment
- 2B
- 20 ft. IL Container (Closed Top)
- 4B
- 40 ft. IL Container (Closed Top)
- 5B
- 53 ft. IL Container (Closed Top)
- HC
- 40 ft High Cube Container
- HV
- 45 ft High Cube Container
- TV
- LCL Equipment
- V1
- 3.5 Ton Truck
- V2
- 5 Ton Truck
- V3
- 8 Ton Truck
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Reference Identification Account Number
To specify identifying information
Used where the ShipToFacility requires an account number for the shipment
Reference Identification Revision Number
To specify identifying information
If not sent, assumed to be 1.0. Used when there is any change to the ASN, should increment for each new version of the same ASN
Reference Identification Bill of Lading Number
To specify identifying information
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference Information Inventory Transaction Type Code
To specify identifying information
Reference Information Master Bill of Lading
To specify identifying information
Code qualifying the Reference Identification
- MB
- Master Bill of Lading
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
was 151
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Load Detail
To specify the number of material loads shipped
Number of customer-defined loads shipped by the supplier
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CLD05 is used to dimension the value given in CLD04.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- SSCC-18 and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Date/Time Reference Estimated Delivery
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 371
- Estimated Arrival Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- UT
- Universal Time Coordinate
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
Date/Time Reference Ship Date
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 011
- Shipped
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- UT
- Universal Time Coordinate
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
A free-form description to clarify the related data elements and their content
Code identifying the source of the transportation terms
Code identifying the trade terms which apply to the shipment transportation responsibility
Used to send carrier information for out of network shipments
Include this item if you are sending product using an out of network carrier with the SCAC = GENR in the TD503
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CA
- Carrier
Code designating the system/method of code structure used for Identification Code (67)
- 2
- Standard Carrier Alpha Code (SCAC)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Dell assigned VendorID number
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Vendor ID
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Reference Identification
To specify identifying information
3L Instance is MANDATORY to indicate Branch Number
Code qualifying the Reference Identification
- 3L
- Branch Identifier
- VN
- Vendor Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
VNORDERNO
BRANCHNO
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Yes/No Question
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
Code indicating a condition
If the supplier has agreed with the carrier that this shipment will be sent to Transload hub
- ZZ
- Is Transload?
Code indicating a Yes or No condition or response
- YNQ02 confirms or denies the statement made in YNQ01, YNQ09 or YNQ10. A "Y" indicates the statement is confirmed; an "N" indicates the statement is denied.
- N
- No
- Y
- Yes
Vessel Identification
To provide vessel details and voyage number
Name of ship as documented in "Lloyd's Register of Ships"
Code identifying the country
- V103 is the code identifying the country in which the ship (vessel) is registered.
Identifying designator for the particular flight or voyage on which the cargo travels
Standard Carrier Alpha Code
- V105 identifies the ocean carrier.
For Ocean use the SCAC of the vessel.
For Air use the IATA code of the airline
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
- PKG
- Package
- PLT
- Pallet
Numeric value of gross weight per pack
2 implied decimals. Send 121.9 KG as 12190.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- KG
- Kilogram
Largest horizontal dimension of an object measured when the object is in the upright position
2 implied decimals. Send 121.9 CM as 12190.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
2 implied decimals. Send 121.9 CM as 12190.
Vertical dimension of an object measured when the object is in the upright position
2 implied decimals. Send 121.9 CM as 12190.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- CM
- Centimeter
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying the broad category to which a measurement applies
Code identifying a specific product or process characteristic to which a measurement applies
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Reference Identification Commercial Invoice Number
To specify identifying information
Code qualifying the Reference Identification
- 4H
- Commercial Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Must match commercial invoice number in Dell OneCost system
Reference Identification Commercial Invoice Value
To specify identifying information
Send the full value of the commercial invoice with 2 implied decimals. $100.54 would be10054. Must match value in Dell OneCost system
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Must match commercial invoice value in Dell OneCost system
Reference Identification Packing List Number
To specify identifying information
Code qualifying the Reference Identification
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference Identification Purchase Order Number
To specify identifying information
Code qualifying the Reference Identification
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CP
- Carrier-Assigned Package ID Number
- GM
- SSCC-18 and Application Identifier
- MC
- Master Carton Number
- W
- Pallet Number
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Must be unique for each package or pallet
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Dell part number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Identifying number for a product or service
Item Detail (Shipment)
To specify line-item detail relative to shipment
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Number of units shipped to date
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Price per unit of product, service, commodity, etc.
US Dollars only. 2 implied decimals. Send $1.03 as 103
Code identifying the type of unit price for an item
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
Date expressed as CCYYMMDD
- PRF04 is the date assigned by the purchaser to purchase order.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Numeric value of gross weight per pack
2 implied decimals. Send 121.9 KG as 12190.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CR
- Cubic Meter
Largest horizontal dimension of an object measured when the object is in the upright position
2 implied decimals. Send 121.9 CM as 12190.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
2 implied decimals. Send 121.9 CM as 12190.
Vertical dimension of an object measured when the object is in the upright position
2 implied decimals. Send 121.9 CM as 12190.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
- CM
- Centimeter
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- X
- Serial Number
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
PP ID
- SN
- Serial Number
Identifying number for a product or service
PP ID
RegEx = [A-Z]{2}[0]{1}[0-9A-Z]{5}[0-9A-Z]{5}[0-9A-Z]{7,10}
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Dell Service Tag
- ZZ
- Mutually Defined
Dell Service Tag
Identifying number for a product or service
Dell Service Tag
RegEx = [0-9A-HJ-NP-Z]{1}[0-9B-DF-HJ-NP-TV-Z]{5}[0-9A-HJ-NP-Z]{1}
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
mockup_4010_856.txt
GS*SH*SENDERGS*DELL*20231103*163854*000000001*X*004010~
ST*856*0001~
BSN*00*XX*20230728*2028*ZZZZ~
DTM*011*20231101*1839~
HL*1**S*1~
LIN*1*UP*123456789012*BP*BUYERPARTO*VP*VENDORPARTNO*SK*SKU123*CH*CN~
SN1*1*12*CA~
SLN*1*1*I*12*CA*1.23*PE~
PRF*PONUMBER*1**20231101~
PO4*1*12*EA*******1*2*3*FT*0~
PID*F*05***PROD DESCRIPTION~
TD1*CTN90*1****G*1*KG*1*CM~
TD5*1*2*SCAC*A~
TD3*V1*CONT*12345678~
REF*YB*1.1~
REF*11*MBOL12345678~
REF*BM*AWB123456~
REF*X12*DOI~
REF*MB*MBOL12345678~
PER*IC*CONTACT1 NAME*TE*2125551212*EM*NAME@COMPANY.COM~
CLD*1*1*PLT*12*CS~
MAN*GM*12345678901234567890~
DTM*371*20230728*2322*UT~
DTM*011*20230728*2322*UT~
FOB*PP*OR*ORIGIN POINT~
N1*CA*COSCO Shipping*2*SCAC~
N2*CANAME2-1*CANAME2-2~
N3*123 MAIN ST*STE CA~
N4*ANYTOWN*NY*12345*US*RJ*MIDATL~
REF*ZZ*CARRIER VENDOR NO~
N1*ST*SHIP TO NAME*92*STLOCID~
N2*STNAME2-1*STNAME2-2~
N3*456 MAIN ST*STE ST~
N3*BLDG A~
N4*ANYTOWN*FL*12345*US*RJ*STHEST~
REF*ZZ*DELL LOC NO~
PER*IC*CONTACT2 NAME*TE*3055551212*EM*NAME@SHIPTO.COM~
N1*SF*SHIP FROM NAME*92*SFLOCID~
N2*SFNAME2-1*SFNAME2-2~
N3*789 MAIN ST*STE SF~
N3*BLDG B~
N4*ANYTOWN*WY*12345*US*RJ*MTNWST~
REF*ZZ*SHIP FROM NO~
PER*IC*CONTACT3 NAME*TE*9015551212*EM*NAME@SHIPFROM.COM~
N1*VN*VENDOR NAME*92*VNID~
N2*VNNAME2-1*VNNAME2-2~
N3*012 MAIN ST*STE VN~
N4*ANYTOWN*WA*12345*US*RJ*NRTWST~
REF*VN*VENDOR ORD NO~
REF*3L*BRANCHNO~
PER*IC*CONTACT4 NAME*TE*5025551212*EM*NAME@VENDOR.COM~
YNQ*ZZ*Y~
V1*MSC1*MSC IRINA*IT*36E*MSCO~
DTM*011*20231102*2056~
HL*2*1*P*1~
PO4*1*12*CA*PLT*G*35100***KG*12190*10160*10034*CM*00000~
MEA*PK*LN*1*FT~
MEA*PK*WD*2*FT~
MEA*PK*HT*3*FT~
REF*4H*CI123~
REF*ZZ*10054~
REF*PK*PAK12391~
REF*PO*PO123~
MAN*CP*P645684656984~
HL*3*2*I*1~
LIN*1*BP*BPART01*VP*VPART01*SK*SKU01~
SN1*1*12*PC~
SLN*1*1*I*12*ZZ*1.23*PE~
PRF*PONUMBER*1**20231101~
PO4*1*10*EA**G*3*KG*5*CR*1*2*3*CM~
HL*4*3*X*0~
LIN*1*SN*CW0U8RUL6ZKKKN9SRP9NQJD*ZZ*4Q0DWP1*CH*CN*SK*123~
SLN*1*1*I~
REF*ZZ*NOTE~
CTT*4~
SE*75*0001~
GE*1*000000001~
IEA*1*000000001~
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