X12 880 Grocery Products Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · GP Grocery Products Invoice (880)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 880 Grocery Products Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

G01

020

Invoice Identification

RequiredMax use 1

To transmit identifying dates and numbers for this transaction set

G01-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD G0101 is the invoice issue date.

G01-02 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer

G01-03 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD G0103 is the date assigned by the purchaser to the purchase order.

G01-04 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

G62

050

Date/Time

RequiredMax use 5

To specify pertinent dates and times

G62-01 · 432 · Date Qualifier · Required · Code specifying type of date · 11 Shipped on This Date

G62-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

G27

070

Carrier Detail

RequiredMax use 5

To specify details of the transportation equipment and carrier routing details

Example

At least one of Standard Carrier Alpha Code (G27-04) or Routing (G27-05) is required

G27-01 · 91 · Transportation Method/Type Code · Required · Code specifying the method or type of transportation for the shipment · H Customer Pickup M Motor (Common Carrier)

G27-02 · 206 · Equipment Initial · Optional Min 1 Max 4 · Prefix or alphabetic part of an equipment unit's identifying number

G27-03 · 207 · Equipment Number · Optional Min 1 Max 10 · Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

G27-04 · 140 · Standard Carrier Alpha Code · Optional Min 2 Max 4 · Standard Carrier Alpha Code

G27-05 · 387 · Routing · Required Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

G23

080

Terms of Sale

RequiredMax use 20

To specify the terms of sale

• The G23 segment can be used at the header level or detail level, but not both.
  When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.

Example

At least one of Terms Net Due Date (G23-08) or Terms Net Days (G23-09) is required

G23-01 · 336 · Terms Type Code · Required · Code identifying type of payment terms If G2301 equals "04" (deferred or installment) then either G2313 or G2314 is required and the data in the segment pertains only to the portion of the invoice described in G2313 or G2314. If G2301 equals "11" (elective) then G2304 is required. If G2301 is not equal to "05"' (discount not applicable) then (G2305 or G2310) and (G2306 or G2307) is required. If G2301 equals "ZZ" (other) then G2315 is required. Multiple use of this segment when G2301 equals "04" (deferred or installment) always implies an "AND" relationship. When G2301 equals "06" (mixed) or "11" (elective) an "OR" relationship is always implied. · 01 Basic

G23-02 · 333 · Terms Basis Date Code · Required · Code identifying the beginning of the terms period · 3 Invoice Date

G23-03 · 282 · Terms Start Date · Required CCYYMMDD format · Date from which payment terms are calculated expressed in format CCYYMMDD

G23-05 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date · Usage notes If applicable

G23-06 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD · Usage notes If applicable

G23-07 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

G23-08 · 446 · Terms Net Due Date · Required CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD

G23-09 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable)

G23-10 · 362 · Terms Discount Amount · Optional Min 1 Max 10 · Total amount of terms discount G2310 is a memo figure requiring specific payment performance and therefore should not be negative. · Usage notes If applicable

G23-11 · 391 · Discounted Amount Due · Optional Min 1 Max 10 · Amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount)

G23-12 · 390 · Amount Subject to Terms Discount · Optional Min 1 Max 10 · Amount upon which the terms discount amount is calculated

G23-15 · 3 · Free Form Message · Required Min 1 Max 60 · Free-form text

0100 Loop

RequiredMax 10

Variants (all may be used)

01000100 Loop

N1

100

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

• One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BT Bill-to-Party SF Ship From ST Ship To

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes For BT - 0256712560000

N3

120

Address Information

OptionalMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

130

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

0100 Loop

RequiredMax 10

Variants (all may be used)

01000100 Loop

N1

100

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

• One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · RE Party to receive commercial invoice remittance

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes For BT - 0256712560000

N3

120

Address Information

RequiredMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

130

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

0200 Loop

OptionalMax 100

G72

140

Allowance or Charge

RequiredMax use 1

To specify allowances, charges, or services

G72-01 · 340 · Allowance or Charge Code · Optional Min 1 Max 3 · Code identifying the type of allowance or charge

G72-02 · 331 · Allowance or Charge Method of Handling Code · Optional · Code indicating method of handling for an allowance or charge · 02 Off Invoice

G72-05 · 359 · Allowance or Charge Rate · Optional Min 1 Max 15 · Allowance or Charge Rate per Unit

G72-08 · 360 · Allowance or Charge Total Amount · Optional Min 1 Max 15 · Total dollar amount for the allowance or charge

G73

150

Allowance or Charge Description

OptionalMax use 10

To describe the allowance or charge in free-form format

G73-01 · 369 · Free-form Description · Optional Min 1 Max 45 · Free-form descriptive text

Detail

0300 Loop

RequiredMax 9999

G17

010

Item Detail - Invoice

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

• Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.

Example

At least one of U.P.C. Case Code (G17-04) or Product/Service ID Qualifier (G17-05) is required

If either Product/Service ID Qualifier (G17-07) or Product/Service ID (G17-08) is present, then the other is required

G17-01 · 358 · Quantity Invoiced · Required Min 1 Max 10 · Number of units invoiced (supplier units)

G17-02 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken G1702 qualifies G1701. · CA Case EA Each LB Pound

G17-03 · 237 · Item List Cost · Required Min 1 Max 9 · Gross unit cost within the appropriate price bracket for a line item

G17-04 · 438 · U.P.C. Case Code · Optional Min 12 Max 12 · Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)

G17-05 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

G17-06 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes 14 digit GTIN (SCC-14)

G17-07 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

G17-08 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

G69

020

Line Item Detail - Description

RequiredMax use 5

To describe an item in free-form format

G69-01 · 369 · Free-form Description · Required Min 1 Max 45 · Free-form descriptive text

G19

030

Line Item Detail - Quantity/Unit of Measure/Price Differences

OptionalMax use 10

To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

Usage notes

It is only necessary to send the G19 segment if the Quantity Invoiced (G1701), the Quantity Invoiced UOM (G1702) and the Item List Cost
(G1703) are communicating per pound values, rather than per case values

Example

If either Number of Units Shipped (G19-01) or Unit or Basis for Measurement Code (G19-02) is present, then the other is required

G19-01 · 382 · Number of Units Shipped · Optional Min 1 Max 10 · Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

G19-02 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case

G20

040

Item Packing Detail

OptionalMax use 1

To specify packing details of the items shipped

Example

If either Size (G20-02) or Unit or Basis for Measurement Code (G20-03) is present, then the other is required

G20-01 · 356 · Pack · Optional Min 1 Max 6 · The number of inner containers, or number of eaches if there are no inner containers, per outer container

G20-02 · 357 · Size · Optional Min 1 Max 8 · Size of supplier units in pack

G20-03 · 355 · Unit or Basis for Measurement Code · Optional Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

0310 Loop

RequiredMax 100

G72

070

Allowance or Charge

RequiredMax use 1

To specify allowances, charges, or services

G72-01 · 340 · Allowance or Charge Code · Required Min 1 Max 3 · Code identifying the type of allowance or charge

G72-02 · 331 · Allowance or Charge Method of Handling Code · Required · Code indicating method of handling for an allowance or charge · 02 Off Invoice

G72-05 · 359 · Allowance or Charge Rate · Required Min 1 Max 15 · Allowance or Charge Rate per Unit

G72-08 · 360 · Allowance or Charge Total Amount · Optional Min 1 Max 15 · Total dollar amount for the allowance or charge

G73

080

Allowance or Charge Description

RequiredMax use 10

To describe the allowance or charge in free-form format

G73-01 · 369 · Free-form Description · Required Min 1 Max 45 · Free-form descriptive text

Summary

G31

010

Total Invoice Quantity

RequiredMax use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

Example

If either Volume (G31-05) or Unit or Basis for Measurement Code (G31-06) is present, then the other is required

If Order Sizing Factor (G31-07) is present, then Unit or Basis for Measurement Code (G31-04) is required

G31-01 · 382 · Number of Units Shipped · Required Min 1 Max 10 · Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

G31-02 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken G3102 qualifies G3101. · CA Case EA Each UN Unit If there is a mixture of each and case items on the invoice, please send "UN" as the total shipped quantity UOM.

G31-03 · 81 · Weight · Required Min 1 Max 10 · Numeric value of weight · Usage notes Total gross weight

G31-04 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · LB Pound

G31-05 · 183 · Volume · Optional Min 1 Max 8 · Value of volumetric measure

G31-06 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CF Cubic Feet

G31-07 · 398 · Order Sizing Factor · Optional Min 1 Max 10 · A product specification other than gross or net weight, or cubic feet for a line item or transaction used for order sizing and pricing purposes

G33

020

Total Dollars Summary

RequiredMax use 1

To specify the total invoice amount, including charges less allowances, before terms discount

G33-01 · 610 · Amount · Required Min 1 Max 15 · Monetary amount

SE

030

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample from DOT Foods

ST*880*90180008~
G01*20040430*64522322*20040422*407895-001~
G62*11*20040430~
G27*H*CPU*076*CPU*CUSTOMER PICKUP-3RD PARTY~
G23*01*3*20040430**2*20040510*10*20040530*30*794*36650*39710***2% 10 NET 30~
N1*BT*DOT FOODS-MT STERLING*9*0256712560000~
N3*PO BOX 192*HWY 99 SOUTH~
N4*MT STERLING*IL~
N1*ST*DOT FOODS-MT STERLING*9*0256712560101~
N3*PO BOX 192*HWY 99 SOUTH~
N4*MT STERLING*IL~
N1*SF*MONTGOMERY FSD % UNITED FACIL*9*1234567890001~
N3*1390 ORCHARD RD~
N4*MONTGOMERY*IL*605381037~
N1*RE*ABC CO. FINANCE, INC*9*1234567890000~
N3*PO BOX 120845*DEPT. 0845~
N4*Dallas*TX*753120845~
G17*22*CA*18.05*004119606053*UK*04119606053*UP*041196060539~
G69*PRO SAUCE WHITE CLAM~
G20*12*10.5*OZ~
G72*51*02***-.67~
G73*FLOW-IN ALLOW PROMO~
G72*51*02***-.36~
G73*FLOW-IN ALLOW PROMO~
G31*22*UN*211.20*LB*4.93*CF*211.20~
G33*37444~
SE*33*90180008~