X12 867 Product Transfer & Resale

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Transfer and Resale Report Transaction Set (867) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to: (1) report information about product that has been transferred from one location to another; (2) report sales of product from one or more locations to an end customer; or (3) report sales of a product from one or more locations to an end customer, and demand beyond actual sales (lost orders). Report may be issued by either buyer or seller.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PT: Product Transfer and Resale Report (867)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 867: Product Transfer and Resale Report

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BPT

BPT Beginning Segment for Product Transfer and Resale

Required · Max use 1

To indicate the beginning of the Product Transfer and Resale Report Transaction Set and transmit identifying data

BPT-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BPT-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BPT02 identifies the transfer/resale number.

Usage notes

Invoice number

BPT-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BPT03 identifies the transfer/resale date.

Usage notes

Invoice date

BPT-04 · 755 · Report Type Code · Optional · Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

• CR: Letter of Credit
• IV: Invoice

050 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 004: Purchase Order
  Date ordered

• 035: Delivered
  Date Delivered

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

060 Heading > REF

REF Reference Identification Affiliation Number

Optional · Max use 1

To specify identifying information

Variants (all may be used)

REFReference Identification Others

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 4P: Affiliation Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Buying Group Number

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Buying Group Name

060 Heading > REF

REF Reference Identification Others

Optional · Max use 12

To specify identifying information

Variants (all may be used)

REFReference Identification Affiliation Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CM: Buyer's Credit Memo
  Invoice Number

• DL: Seller's Debit Memo
  Invoice Number

• F8: Original Reference Number
  Original Invoice Number. This reference segment will only appear if the report type code sent in the BPT04 is equal to "CR". It is used to communicate the original; invoice number to which the debit or credit memo is referring.

• IV: Seller's Invoice Number
  Invoice Number

• PO: Purchase Order Number
  Dot Customer PO Number

• VN: Vendor Order Number
  Dot Order Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop Optional Max 5

080 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• ST: Ship To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 91: Assigned by Seller or Seller's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

For BT - Dot Foods' Bill-To Customer Number
For ST - Dot Foods' Ship-To Customer Number

100 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

110 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

PTD Loop Required Max >1

010 Detail > PTD Loop > PTD

PTD Product Transfer and Resale Detail

Required · Max use 1

To indicate the start of detail information relating to the transfer/resale of a product and provide identifying data

PTD-01 · 521 · Product Transfer Type Code · Required · Identifier (ID)

Code identifying the type of product transfer

• SU: Summary

030 Detail > PTD Loop > REF

REF Reference Identification

Optional · Max use 20

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• SL: Sales/Territory Code

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Supplier's Salesman Number

QTY Loop Optional Max >1

110 Detail > PTD Loop > QTY Loop > QTY

QTY Quantity

Required · Max use 1

To specify quantity information

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 39: Shipped Quantity

QTY-02 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

QTY-03 · C001 · Composite Unit of Measure · Optional · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• BG: Bag
• CA: Case
• DR: Drum
• EA: Each
• GA: Gallon
• PA: Pail
• TE: Tote

120 Detail > PTD Loop > QTY Loop > LIN

LIN Item Identification

Optional · Max use 1

To specify basic item identification data

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• UA: U.P.C./EAN Case Code (2-5-5)
  Available upon request

• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
  Preferred

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

14 digit case GTIN (SCC-14) or 12 digit case UPC (available upon request).

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Manufacturer's Item Number

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Dot Foods' Item Number

130 Detail > PTD Loop > QTY Loop > UIT

UIT Unit Detail

Optional · Max use 12

To specify item unit data

Usage notes

On credits, price shown in the UIT02 will be the extended amount, which is also reflected in the AMT02

If Basis of Unit Price Code (UIT-03) is present, then Unit Price (UIT-02) is required

UIT-01 · C001 · Composite Unit of Measure · Required · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• BG: Bag
• CA: Case
• DR: Drum
• EA: Each
• GA: Gallon
• LB: Pound
• PA: Pail
• TE: Tote

UIT-02 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

UIT-03 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• NT: Net

140 Detail > PTD Loop > QTY Loop > AMT

AMT Monetary Amount

Optional · Max use 12

To indicate the total monetary amount

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• 1: Line Item Total

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

AMT-03 · 478 · Credit/Debit Flag Code · Optional · Identifier (ID)

Code indicating whether amount is a credit or debit

Usage notes

Only appears if invoice is a debit or credit invoice, does not appear on regular (IV) invoices.

• C: Credit
• D: Debit

141 Detail > PTD Loop > QTY Loop > ITA

ITA Allowance, Charge or Service

Optional · Max use 10

To specify allowances, charges, or services

Usage notes

ITA segment is only sent when item promotion is present on customer invoice.

ITA-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If ITA01 equals "A" - allowance or "C" - charge, then at least one of ITA06, ITA07, or ITA08 must be present.

• P: Promotion

ITA-04 · 331 · Allowance or Charge Method of Handling Code · Required · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 02: Off Invoice

ITA-06 · 359 · Allowance or Charge Rate · Optional · Decimal number (R) · Min 1 Max 15

Allowance or Charge Rate per Unit

ITA-07 · 360 · Allowance or Charge Total Amount · Optional · Numeric (N2) · Min 1 Max 15

Total dollar amount for the allowance or charge

• If ITA07 is present with either ITA06 or ITA08, then ITA07 takes precedence.

Usage notes

Promotion amount is already netted out of the price reflected in the UIT02

150 Detail > PTD Loop > QTY Loop > PID

PID Product/Item Description

Optional · Max use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

160 Detail > PTD Loop > QTY Loop > MEA

MEA Measurements

Optional · Max use 40

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

MEA-01 · 737 · Measurement Reference ID Code · Optional · Identifier (ID)

Code identifying the broad category to which a measurement applies

• WT: Weights

MEA-02 · 738 · Measurement Qualifier · Optional · Identifier (ID)

Code identifying a specific product or process characteristic to which a measurement applies

• G: Gross Weight
• N: Actual Net Weight

MEA-03 · 739 · Measurement Value · Optional · Decimal number (R) · Min 1 Max 15

The value of the measurement

MEA-04 · C001 · Composite Unit of Measure · Optional · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• KG: Kilogram
• LB: Pound

220 Detail > PTD Loop > QTY Loop > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• CAD: Canadian Dollar
• USD: US Dollar

Summary

CTT Loop Optional Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of LIN segments. If used, hash total (CTT02) is the sum of the value of quantities (QTY02) for each QTY segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

020 Summary > CTT Loop > AMT

AMT Monetary Amount

Optional · Max use 12

To indicate the total monetary amount

AMT-01 · 522 · Amount Qualifier Code · Required · Identifier (ID)

Code to qualify amount

• 5: Total Invoice Amount

AMT-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

AMT-03 · 478 · Credit/Debit Flag Code · Optional · Identifier (ID)

Code indicating whether amount is a credit or debit

Usage notes

Only appears if invoice is a debit or credit invoice, does not appear on regular (IV) invoices.

• C: Credit
• D: Debit

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample from DOT Foods 1

ST*867*000000001~ 
BPT*00*3600067*20050704*IV~ 
DTM*004*20050629~ 
DTM*035*20050704~ 
REF*PO*083304~ 
REF*VN*1104501~ 
REF*4P*004*UNIPRO~ 
REF*IV*3600067~ 
N1*BT*ABC CUSTOMER*91*001234000~ 
N3*1000 MAIN ST~ 
N4*YOUR CITY*IL*623530000*US~ 
N1*ST*ABC CUSTOMER*91*001234000~ 
N3*1000 MAIN ST~ 
N4*YOUR CITY*IL*623530000*US~ 
PTD*SU~ 
REF*SL*99~ 
QTY*39*2*CA~ 
LIN**UK*10023456005195*MG*57744*VN*200700~ 
UIT*CA*42.82*NT~ 
AMT*1*85.64~ 
PID*F****ABC CLEAN-GP AL PPS 707 4-1 GA~ 
MEA*WT*N*70*LB~ 
MEA*WT*G*76*LB~ 
CUR*BY*USD~ 
PTD*SU~ 
REF*SL*210600~ 
QTY*39*3*CA~ 
LIN**UK*10023456008374*MG*837*VN*406597~ 
UIT*CA*22.44*NT~ 
AMT*1*67.32~ 
PID*F****ABC FUE-LAMP LIQ WAX PCRT 1-36 CNT~ 
MEA*WT*N*33*LB~ 
MEA*WT*G*33*LB~ 
CUR*BY*USD~ 
CTT*2~ 
AMT*5*152.96~ 
SE*37*000000001~ 

Sample from DOT Foods 2

ST*867*000000001~ 
BPT*00*1663175*20191101*CR~ 
DTM*004*20190923~ 
DTM*035*20190923~ 
REF*PO*N A~ 
REF*VN*3770624~ 
REF*4P*000*INDEPENDENT FOODSERVICE~ 
REF*CM*1663175~ 
REF*F8*1023440~
N1*BT*ABC COMPANY*91*123456000~ 
N3*1 MAPLE AVE~ 
N4*YOUR TOWN*IL*12345*US~ 
N1*ST*ABC COMPANY*91*123456000~ 
N3*1 MAPLE AVE~ 
N4*YOUR TOWN*Il*12345*US~ 
PTD*SU~ 
REF*SL*OPEN~ 
QTY*39*-9*CA~ 
LIN**UK*00123456009876*MG*A210-5678*VN*123456~ 
UIT*CA*-192.24*NT~ 
AMT*1*-192.24*C~ 
PID*F****ABC 8.25" B STRW POLW 10-300 EA~ 
MEA*WT*N*-79.65*LB~ 
MEA*WT*G*-79.65*LB~ 
CUR*BY*USD~ 
CTT*1~ 
AMT*5*-192.24*C~ 
SE*28*000000001~

Sample from DOT Foods 3

ST*867*000000001~ 
BPT*00*1663108*20191101*CR~ 
DTM*004*20191015~ 
DTM*035*20191015~ 
REF*PO*N A~ 
REF*VN*3950154~ 
REF*4P*005*SYSCO~ 
REF*DL*1663108~ 
REF*F8*9118757~
N1*BT*ABC CUSTOMER*91*123456000~ 
N3*500 JACKSON AVE~ 
N4*MY TOWN*NY*111110000*US~ 
N1*ST*ABC CUSTOMER*91*123456000~ 
N3*500 JACKSON AVE~ 
N4*MY TOWN*NY*111110000*US~ 
PTD*SU~ 
REF*SL*OPEN~ 
QTY*39*9*CA~ 
LIN**UK*10012345119601*MG*11000-12345*VN*396263~ 
UIT*CA*284.4*NT~ 
AMT*1*284.40*D~ 
PID*F****ABC SNPK HNYNT CHERO CERE 70-.81 OZ~ 
MEA*WT*N*31.86*LB~ 
MEA*WT*G*61.2*LB~ 
CUR*BY*USD~ 
CTT*1~ 
AMT*5*284.40*D~ 
SE*28*000000001~ 

Sample from DOT Foods 4

ST*867*000000001~ 
BPT*00*1677144*20191105*IV~ 
DTM*004*20191030~ 
DTM*035*20191104~ 
REF*PO*27978AR~ 
REF*VN*3897613~ 
REF*4P*019*GOLBON~ 
REF*IV*1677144~ 
N1*BT*ABC CUSTOMER*91*123456000~ 
N3*1000 COMMERCE COURT~ 
N4*MY TOWN*AZ*876540000*US~ 
N1*ST*ABC CUSTOMER LLC*91*123456001~ 
N3*1000 COMMERCE CT~ 
N4*MY TOWN*AZ*876540000*US~ 
PTD*SU~ 
REF*SL*OPEN~ 
QTY*39*5*CA~ 
LIN**UK*00012345177281*MG*74747-17728*VN*460690~ 
UIT*CA*18.8*NT~ 
AMT*1*94.00~ 
ITA*P***02**0.19*95~ 
PID*F****ABC YCY OG RAS & PCH W RF 48-4 OZ~ 
MEA*WT*N*60*LB~ 
MEA*WT*G*66.1*LB~ 
CUR*BY*USD~ 
CTT*1~ 
AMT*5*94.00~ 
SE*28*000000001~