DSCO
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Drop Ship Guides Purchase Order v4010
  • Specification
  • EDI Inspector
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X12 850 Drop Ship Guides Purchase Order v4010

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Optional
    REF
    050
    Dsco Order Lifecycle
    Max use 1
    Optional
    REF
    050
    Internal Supplier Number
    Max use 1
    Optional
    DTM
    150
    Acknowledge-By Date-Time Reference
    Max use 10
    Optional
    DTM
    150
    Cancel-If-Not-Shipped-By Date-Time Reference (Optional)
    Max use 10
    Optional
    DTM
    150
    Invoice-By Date-Time Reference
    Max use 10
    Optional
    DTM
    150
    Retailer Create Date-Time Reference
    Max use 10
    Optional
    DTM
    150
    Ship-By Date-Time Reference
    Max use 10
    Optional
    TD5
    240
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Required
    N9 Loop
    N1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010VICS

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    020
    Heading > BEG

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    SA
    Stand-alone Order
    BEG-03
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BEG05 is the date assigned by the purchaser to purchase order.
    CUR
    040
    Heading > CUR

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    USD
    US Dollar
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Optional

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Optional

    The status of the order within the Dsco lifecycle. Options include:
    received – Order received by Dsco
    created – Order ready for Supplier to process
    acknowledged – The supplier has received the order
    completed – The supplier has taken all necessary actions on the order

    acknowledged
    The supplier has received the order
    completed
    The supplier has taken all necessary actions on the order
    created
    Order ready for Supplier to process
    received
    Order received by Dsco
    REF-03
    352
    Description
    Required

    A free-form description to clarify the related data elements and their content

    dsco_lifecycle
    Dsco Order Lifecycle
    REF
    050
    Heading > REF

    Internal Supplier Number

    OptionalMax use >1

    To specify identifying information

    Example
    Variants (all may be used)
    REFDsco Order Lifecycle
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

    DTM
    150
    Heading > DTM

    Acknowledge-By Date-Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Acknowledge-By Date-Time Reference

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    ACK
    Acknowledgment
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    When the supplier is expected to acknowledge the order by.

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time in format HHMM

    DTM
    150
    Heading > DTM

    Cancel-If-Not-Shipped-By Date-Time Reference (Optional)

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    175
    Cancel if not shipped by
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    When the supplier is expected to cancel the order if not shipped by this date.

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time in format HHMM

    DTM
    150
    Heading > DTM

    Invoice-By Date-Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Invoice-By Date-Time Reference

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    003
    Invoice
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    When the supplier is expected to invoice the order by.

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time in format HHMM

    DTM
    150
    Heading > DTM

    Retailer Create Date-Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Retailer Create Date-Time Reference

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    004
    Purchase Order
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    When the order was created within the retailer’s system.

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time in format HHMM

    DTM
    150
    Heading > DTM

    Ship-By Date-Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    Ship-By Date-Time Reference

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    038
    Ship No Later
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    When the supplier is expected to ship the order by.

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time in format HHMM

    TD5
    240
    Heading > TD5

    Carrier Details (Routing Sequence/Transit Time)

    RequiredMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Example
    TD5-01
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    Z
    Mutually Defined
    TD5-02
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    ZZ
    Mutually Defined
    TD5-03
    67
    Identification Code
    Required
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Ship Carrier – Examples: FedEx, UPS, USPS

    TD5-04
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    ZZ
    Mutually defined
    TD5-05
    387
    Routing
    Required
    String (AN)
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    Usage notes

    Ship Method – Examples: Ground, SmartPost, Overnight

    TD5-07
    309
    Location Qualifier
    Required

    Code identifying type of location

    ZZ
    Mutually Defined
    TD5-08
    310
    Location Identifier
    Required

    Code which identifies a specific location

    Usage notes

    Shipping Service Level Code

    AECO
    Allied Express Courier
    APEP
    Aus. Post eParcel
    APEX
    Aus. Post Express Post eParcel
    CEVC
    CEVA Curbside Service
    CEVR
    CEVA Room of Choice Service
    CEVT
    CEVA Threshold Service
    CEVW
    CEVA White Glove Service
    CPDO
    Couriers Please Domestic
    CPIN
    Couriers Please International
    F2DA
    FedEx 2Day A.M.
    FAST
    Fastway Australia Standard
    FE2D
    FedEx 2Day
    FECG
    FedEx Ground
    FEDT
    FedEx Territory
    FEES
    FedEx Express Saver
    FEFO
    FedEx First Overnight
    FEHD
    FedEx Home Delivery
    FEIE
    FedEx International Economy
    FEIP
    FedEx International Priority
    FEPO
    FedEx Priority Overnight
    FESD
    FedEx SameDay
    FESO
    FedEx Standard Overnight
    FESP
    FedEx SmartPost
    FSDC
    FedEx SameDay City
    G3D
    Generic Three Day
    GCG
    Generic Ground
    GCX
    Generic Express Saver
    GIX
    Generic International
    GND
    Generic Next Day
    GNM
    Generic Priority
    GON
    Generic 1st Overnight
    GSA
    Generic Same Day
    GSD
    Generic Saturday
    GSE
    Generic Second Day
    HEAE
    Hunter Express Air Express
    HEER
    Hunter Express Economy Road
    HERE
    Hunter Express Road Express
    HESD
    Hunter Express Same Day Courier
    LTLC
    LTL Curbside Service
    LTLD
    LTL Vendor Delivered
    LTLF
    LTL Freight
    LTLR
    LTL Room of Choice Service
    LTLS
    LTL Vendor Specialty
    LTLT
    LTL Threshold Service
    LTLW
    LTL White Glove Service
    MXDC
    MXD Group Curbside Service
    MXDR
    MXD Group Room of Choice Service
    MXDT
    MXD Group Threshold Service
    MXDW
    MXD Group White Glove Service
    PIL1
    Pilot Threshold 1 Man
    PIL2
    Pilot Threshold 2 Man
    PILR
    Pilot Room of Choice
    PILW
    Pilot White Glove 1 Man
    PIW2
    Pilot White Glove 2 Man
    STIC
    STI Curbside Service
    STIR
    STI Room of Choice Service
    STIT
    STI Threshold Service
    STIW
    STI White Glove Service
    STND
    Star Track Next-Day
    STRE
    Star Track Regular
    STSD
    Star Track Same-Day Metro
    SUN2
    Sun Delivery Threshold 2 Man
    SUNW
    Sun Delivery White Glove 2 Man
    TEC2
    Tech Trans Threshold 2 Man
    TECT
    Tech Trans Threshold 1 Man
    TECW
    Tech Trans White Glove 1 Man
    TEW2
    Tech Trans White Glove 2 Man
    TNOE
    TNT Overnight Express
    TNRE
    TNT Road Express
    TOIP
    Toll IPEC
    TOPR
    Toll Priority
    U2AA
    UPS 2nd Day Air A.M.
    U2DA
    UPS 2nd Day Air
    U3DS
    UPS 3 Day Select
    UMID
    UPS Mail Innovations Domestic
    UNAE
    UPS Next Day Air Early
    UNAS
    UPS Next Day Air Saver
    UNDA
    UPS Next Day Air
    UPCG
    UPS Ground
    UPSF
    UPS Freight
    UPSP
    UPS Surepost
    UPSS
    UPS Standard
    USCG
    USPS Ground
    USFC
    USPS First-Class Mail
    USPE
    USPS Priority Mail Express
    USPL
    UPS Surepost Lightweight
    USPM
    USPS Priority Mail
    N9 Loop
    OptionalMax >1
    N9
    295
    Heading > N9 Loop > N9

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CO
    Customer Order Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Customer order number – consumer_order_number within Dsco’s schema. May be required by the retailer that this be printed on the packing slip.

    N9 Loop end
    N1 Loop
    RequiredMax >1
    N1
    310
    Heading > N1 Loop > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    Usage notes

    Customer name that should be displayed on the package address label and packing slip.

    N3
    330
    Heading > N1 Loop > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    First address line of Ship-To that should be displayed on the package address label and packing slip.

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    Second address line of Ship-To that should be displayed on the package address label and packing slip.

    N4
    340
    Heading > N1 Loop > N4

    Geographic Location

    RequiredMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    Usage notes

    Ship-To City that should be displayed on the package address label and packing slip.

    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    Usage notes

    Ship-To State that should be displayed on the package address label and packing slip.

    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Ship-To Zip code excluding punctuation (hyphens) and blanks. Should be displayed on the package address label and packing slip.

    N4-04
    26
    Country Code
    Required
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Ship-To Country code. Should be displayed on the package address label and packing slip.

    PER
    360
    Heading > N1 Loop > PER

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    Recommended

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    10-digit phone number + up to 6-digit extension formatted as (XXX)XXX-XXXX XXXXXX

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    PER-06
    364
    Communication Number
    Optional
    String (AN)
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    Ship-to Email Address

    N1 Loop end
    Heading end

    Detail

    PO1 Loop
    RequiredMax >1
    PO1
    010
    Detail > PO1 Loop > PO1

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Required
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    Usage notes

    Line item number on the PO. Starts with 1 for the first line-item and then increments for each subsequent line-item.

    PO1-02
    330
    Quantity Ordered
    Required
    Decimal number (R)
    Min 1Max 15

    Quantity ordered

    Usage notes

    1 or more

    PO1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    PO1-04
    212
    Unit Price
    Required
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    Usage notes

    The expected cost of the item being ordered.
    Max with format: 9999.99
    Attention: The decimal place must be included.

    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    SK
    Stock Keeping Unit (SKU)
    PO1-07
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 70

    Identifying number for a product or service

    Usage notes

    The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    PO1-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Universal Product Code (UPC)

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EN
    European Article Number (EAN) (2-5-5-1)
    PO1-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    European Article Number (EAN)

    PO1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MG
    Manufacturer's Part Number
    PO1-13
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Manufacturer’s Part Number (MPN)

    PO1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    ZZ
    Mutually Defined
    PO1-15
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Dsco Item Id

    PO1-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    ZZ
    Mutually Defined
    PO1-17
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Line Item Title

    PO1-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    ZZ
    Mutually Defined
    PO1-19
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The price that the retailer charged their customer for the given SKU. Format: 9999.99

    Empty if no price is available.

    PO1-20
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    ZZ
    Mutually Defined
    PO1-21
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Instructions for personalization

    PO1-22
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    ZZ
    Mutually Defined
    PO1-23
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    See trading partner specific guides

    Used in conjunction with the new Dsco Catalog Object which allows for quantities to be specified for multiple warehouses. If the Retailer wishes for the Supplier to ship from a specific warehouse, that specific warehouse’s warehouse code should be specified using this field. Since this is a line_item level field, each line_item_sku being ordered can specify a warehouse_code.

    LIN
    015
    Detail > PO1 Loop > LIN

    Item Identification

    OptionalMax use >1

    To specify basic item identification data

    Example
    If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    Usage notes

    The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    SK
    Stock Keeping Unit (SKU)
    LIN-03
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 70

    Identifying number for a product or service

    Usage notes

    The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

    LIN-04
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-05
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The Universal Product Code (UPC).

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EN
    European Article Number (EAN) (2-5-5-1)
    LIN-07
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The European Article Number (EAN).

    LIN-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MG
    Manufacturer's Part Number
    LIN-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The Manufacturer’s Part Number (MPN).

    LIN-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IB
    International Standard Book Number (ISBN)
    LIN-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The International Standard Book Number (ISBN).

    LIN-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    LIN-13
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The Global Trade Item Number (GTIN)

    LIN-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    ZZ
    Mutually Defined
    LIN-15
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Retailer Item Identifier

    • Suppliers can ignore this as this is utilized only by the retailer to map their internal identifier to the given item.
    PO1 Loop end
    Detail end

    Summary

    SE
    030
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 1

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
    GS*PO*SENDERGS*RECEIVERGS*20231120*041118*000000001*X*004010VICS~
    ST*850*0004~
    BEG*00*SA*55093543**20191002~
    CUR*BY*USD~
    REF*IA*6010714~
    DTM*ACK*20191003*1535~
    DTM*175*20191004*1535~
    DTM*038*20191003*1535~
    DTM*003*20191007*1535~
    DTM*004*20191002~
    TD5*Z*ZZ*FedEx*ZZ*2Day**ZZ*FE2D~
    N9*CO*5525682~
    N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
    N3*906 Twjkockvoo Hzeheka St.*Apt. 213~
    N4*Mfedjw Evtroiociu*AR*24776*US~
    PER*IC**TE*888-555-6666*EM*test@dsco.io~
    PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
    PERSONALIZATION~
    LIN*1044330358*SK*999999~
    PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
    PERSONALIZATION~
    LIN*1044330373*SK*98989898~
    SE*20*0004~
    GE*1*000000001~
    IEA*1*000000001~

    Sample 2

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
    GS*PO*SENDERGS*RECEIVERGS*20231120*041133*000000001*X*004010VICS~
    ST*850*0005~
    BEG*00*SA*11150439**20200310~
    CUR*BY*USD~
    REF*IA*7841869~
    DTM*ACK*20200311*2104~
    DTM*175*20200312*2104~
    DTM*038*20200314*2104~
    DTM*003*20200315*2104~
    DTM*004*20200310~
    TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
    N9*CO*5340845~
    N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
    N3*712 Eoiraigzs Etdcff St.*Apt. 767~
    N4*Aljngce*HI*92027*US~
    PER*IC**TE*888-555-6666*EM*test@dsco.io~
    PO1*0001*1*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
    PERSONALIZATION~
    LIN*1044330358*SK*999999~
    SE*18*0005~
    GE*1*000000001~
    IEA*1*000000001~

    Sample 3

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
    GS*PO*SENDERGS*RECEIVERGS*20231120*041143*000000001*X*004010VICS~
    ST*850*0006~
    BEG*00*SA*33150441**20200310~
    CUR*BY*USD~
    REF*IA*6389785~
    DTM*ACK*20200311*2104~
    DTM*175*20200312*2104~
    DTM*038*20200314*2104~
    DTM*003*20200315*2104~
    DTM*004*20200310~
    TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
    N9*CO*8708321~
    N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
    N3*892 Zosdv St.*Apt. 673~
    N4*Okehyajwc Oiaoous*WI*57102*US~
    PER*IC**TE*888-555-6666*EM*test@dsco.io~
    PO1*0001*2*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
    PERSONALIZATION~
    LIN*1044330358*SK*999999~
    PO1*0002*3*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
    PERSONALIZATION~
    LIN*1044330373*SK*98989898~
    SE*20*0006~
    GE*1*000000001~
    IEA*1*000000001~

    Sample 4

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0411*U*00401*000000001*0*T*>~
    GS*PO*SENDERGS*RECEIVERGS*20231120*041154*000000001*X*004010VICS~
    ST*850*0007~
    BEG*00*SA*55150441**20200310~
    CUR*BY*USD~
    REF*IA*5392422~
    DTM*ACK*20200311*2104~
    DTM*175*20200312*2104~
    DTM*038*20200311*2104~
    DTM*003*20200315*2104~
    DTM*004*20200310~
    TD5*Z*ZZ*UPS*ZZ*2nd Day Air**ZZ*U2DA~
    N9*CO*9617398~
    N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
    N3*119 Dgcrdol St.~
    N4*Xivcrccut*ND*01759*US~
    PER*IC**TE*888-555-6666*EM*test@dsco.io~
    PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
    LIN*1044330358*SK*999999~
    PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
    LIN*1044330373*SK*98989898~
    SE*20*0007~
    GE*1*000000001~
    IEA*1*000000001~

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