X12 850 Drop Ship Guides Purchase Order v4010

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required String (AN) Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required String (AN) Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Identifier (ID) Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required String (AN) Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Identifier (ID) Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required String (AN) Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Numeric (N0) Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Identifier (ID) Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Identifier (ID) Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required String (AN) Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required String (AN) Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required String (AN) Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Numeric (N0) Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Identifier (ID) Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010VICS

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Numeric (N) Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · SA Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required String (AN) Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BEG05 is the date assigned by the purchaser to purchase order.

040 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Code (Standard ISO) for country in whose currency the charges are specified · USD US Dollar

050 Heading > REF

REF Dsco Order Lifecycle

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFInternal Supplier Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

REF-02 · 127 · Reference Identification · Optional · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Optional The status of the order within the Dsco lifecycle. Options include: received – Order received by Dsco created – Order ready for Supplier to process acknowledged – The supplier has received the order completed – The supplier has taken all necessary actions on the order · acknowledged The supplier has received the order completed The supplier has taken all necessary actions on the order created Order ready for Supplier to process received Order received by Dsco

REF-03 · 352 · Description · Required · A free-form description to clarify the related data elements and their content · dsco_lifecycle Dsco Order Lifecycle

050 Heading > REF

REF Internal Supplier Number

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFDsco Order Lifecycle

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IA Internal Vendor Number

REF-02 · 127 · Reference Identification · Optional String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

150 Heading > DTM

DTM Acknowledge-By Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Acknowledge-By Date-Time Reference

Variants (all may be used)

DTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMInvoice-By Date-Time ReferenceDTMRetailer Create Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · ACK Acknowledgment

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes When the supplier is expected to acknowledge the order by.

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Time in format HHMM

150 Heading > DTM

DTM Cancel-If-Not-Shipped-By Date-Time Reference (Optional)

Optional · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMInvoice-By Date-Time ReferenceDTMRetailer Create Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 175 Cancel if not shipped by

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes When the supplier is expected to cancel the order if not shipped by this date.

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Time in format HHMM

150 Heading > DTM

DTM Invoice-By Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Invoice-By Date-Time Reference

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMRetailer Create Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 003 Invoice

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes When the supplier is expected to invoice the order by.

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Time in format HHMM

150 Heading > DTM

DTM Retailer Create Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Retailer Create Date-Time Reference

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMInvoice-By Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 004 Purchase Order

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes When the order was created within the retailer’s system.

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Time in format HHMM

150 Heading > DTM

DTM Ship-By Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Ship-By Date-Time Reference

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMInvoice-By Date-Time ReferenceDTMRetailer Create Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 038 Ship No Later

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD · Usage notes When the supplier is expected to ship the order by.

DTM-03 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) · Usage notes Time in format HHMM

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

TD5-01 · 133 · Routing Sequence Code · Required · Code describing the relationship of a carrier to a specific shipment movement · Z Mutually Defined

TD5-02 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502. · ZZ Mutually Defined

TD5-03 · 67 · Identification Code · Required String (AN) Min 2 Max 80 · Code identifying a party or other code · Usage notes Ship Carrier – Examples: FedEx, UPS, USPS

TD5-04 · 91 · Transportation Method/Type Code · Required · Code specifying the method or type of transportation for the shipment · ZZ Mutually defined

TD5-05 · 387 · Routing · Required String (AN) Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity · Usage notes Ship Method – Examples: Ground, SmartPost, Overnight

TD5-07 · 309 · Location Qualifier · Required · Code identifying type of location · ZZ Mutually Defined

TD5-08 · 310 · Location Identifier · Required · Code which identifies a specific location · Usage notes Shipping Service Level Code · AECO Allied Express Courier APEP Aus. Post eParcel APEX Aus. Post Express Post eParcel CEVC CEVA Curbside Service CEVR CEVA Room of Choice Service CEVT CEVA Threshold Service CEVW CEVA White Glove Service CPDO Couriers Please Domestic CPIN Couriers Please International F2DA FedEx 2Day A.M. FAST Fastway Australia Standard FE2D FedEx 2Day FECG FedEx Ground FEDT FedEx Territory FEES FedEx Express Saver FEFO FedEx First Overnight FEHD FedEx Home Delivery FEIE FedEx International Economy FEIP FedEx International Priority FEPO FedEx Priority Overnight FESD FedEx SameDay FESO FedEx Standard Overnight FESP FedEx SmartPost FSDC FedEx SameDay City G3D Generic Three Day GCG Generic Ground GCX Generic Express Saver GIX Generic International GND Generic Next Day GNM Generic Priority GON Generic 1st Overnight GSA Generic Same Day GSD Generic Saturday GSE Generic Second Day HEAE Hunter Express Air Express HEER Hunter Express Economy Road HERE Hunter Express Road Express HESD Hunter Express Same Day Courier LTLC LTL Curbside Service LTLD LTL Vendor Delivered LTLF LTL Freight LTLR LTL Room of Choice Service LTLS LTL Vendor Specialty LTLT LTL Threshold Service LTLW LTL White Glove Service MXDC MXD Group Curbside Service MXDR MXD Group Room of Choice Service MXDT MXD Group Threshold Service MXDW MXD Group White Glove Service PIL1 Pilot Threshold 1 Man PIL2 Pilot Threshold 2 Man PILR Pilot Room of Choice PILW Pilot White Glove 1 Man PIW2 Pilot White Glove 2 Man STIC STI Curbside Service STIR STI Room of Choice Service STIT STI Threshold Service STIW STI White Glove Service STND Star Track Next-Day STRE Star Track Regular STSD Star Track Same-Day Metro SUN2 Sun Delivery Threshold 2 Man SUNW Sun Delivery White Glove 2 Man TEC2 Tech Trans Threshold 2 Man TECT Tech Trans Threshold 1 Man TECW Tech Trans White Glove 1 Man TEW2 Tech Trans White Glove 2 Man TNOE TNT Overnight Express TNRE TNT Road Express TOIP Toll IPEC TOPR Toll Priority U2AA UPS 2nd Day Air A.M. U2DA UPS 2nd Day Air U3DS UPS 3 Day Select UMID UPS Mail Innovations Domestic UNAE UPS Next Day Air Early UNAS UPS Next Day Air Saver UNDA UPS Next Day Air UPCG UPS Ground UPSF UPS Freight UPSP UPS Surepost UPSS UPS Standard USCG USPS Ground USFC USPS First-Class Mail USPE USPS Priority Mail Express USPL UPS Surepost Lightweight USPM USPS Priority Mail

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · CO Customer Order Number

N9-02 · 127 · Reference Identification · Optional String (AN) Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Customer order number – consumer_order_number within Dsco’s schema. May be required by the retailer that this be printed on the packing slip.

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Required String (AN) Min 1 Max 60 · Free-form name · Usage notes Customer name that should be displayed on the package address label and packing slip.

330 Heading > N1 Loop > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required String (AN) Min 1 Max 55 · Address information · Usage notes First address line of Ship-To that should be displayed on the package address label and packing slip.

N3-02 · 166 · Address Information · Optional String (AN) Min 1 Max 55 · Address information · Usage notes Second address line of Ship-To that should be displayed on the package address label and packing slip.

340 Heading > N1 Loop > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required String (AN) Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. · Usage notes Ship-To City that should be displayed on the package address label and packing slip.

N4-02 · 156 · State or Province Code · Required Identifier (ID) Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada. · Usage notes Ship-To State that should be displayed on the package address label and packing slip.

N4-03 · 116 · Postal Code · Required Identifier (ID) Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States) · Usage notes Ship-To Zip code excluding punctuation (hyphens) and blanks. Should be displayed on the package address label and packing slip.

N4-04 · 26 · Country Code · Required Identifier (ID) Min 2 Max 3 · Code identifying the country · Usage notes Ship-To Country code. Should be displayed on the package address label and packing slip.

360 Heading > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Recommended

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · IC Information Contact

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Optional String (AN) Min 1 Max 80 · Complete communications number including country or area code when applicable · Usage notes 10-digit phone number + up to 6-digit extension formatted as (XXX)XXX-XXXX XXXXXX

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail

PER-06 · 364 · Communication Number · Optional String (AN) Min 1 Max 80 · Complete communications number including country or area code when applicable · Usage notes Ship-to Email Address

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required

If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required String (AN) Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification. · Usage notes Line item number on the PO. Starts with 1 for the first line-item and then increments for each subsequent line-item.

PO1-02 · 330 · Quantity Ordered · Required Decimal number (R) Min 1 Max 15 · Quantity ordered · Usage notes 1 or more

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

PO1-04 · 212 · Unit Price · Required Decimal number (R) Min 1 Max 15 · Price per unit of product, service, commodity, etc. · Usage notes The expected cost of the item being ordered. Max with format: 9999.99 Attention: The decimal place must be included.

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required String (AN) Min 1 Max 70 · Identifying number for a product or service · Usage notes The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UP U.P.C. Consumer Package Code (1-5-5-1)

PO1-09 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes Universal Product Code (UPC)

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · EN European Article Number (EAN) (2-5-5-1)

PO1-11 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes European Article Number (EAN)

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · MG Manufacturer's Part Number

PO1-13 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes Manufacturer’s Part Number (MPN)

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · ZZ Mutually Defined

PO1-15 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes Dsco Item Id

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · ZZ Mutually Defined

PO1-17 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes Line Item Title

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · ZZ Mutually Defined

PO1-19 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes The price that the retailer charged their customer for the given SKU. Format: 9999.99 Empty if no price is available.

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · ZZ Mutually Defined

PO1-21 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes Instructions for personalization

PO1-22 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · Usage notes See trading partner specific guides · ZZ Mutually Defined

PO1-23 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes See trading partner specific guides Used in conjunction with the new Dsco Catalog Object which allows for quantities to be specified for multiple warehouses. If the Retailer wishes for the Supplier to ship from a specific warehouse, that specific warehouse’s warehouse code should be specified using this field. Since this is a line_item level field, each line_item_sku being ordered can specify a warehouse_code.

015 Detail > PO1 Loop > LIN

LIN Item Identification

Optional · Max use >1

To specify basic item identification data

If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required

If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional String (AN) Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set LIN01 is the line item identification · Usage notes The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

LIN-02 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · SK Stock Keeping Unit (SKU)

LIN-03 · 234 · Product/Service ID · Required String (AN) Min 1 Max 70 · Identifying number for a product or service · Usage notes The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UP U.P.C. Consumer Package Code (1-5-5-1)

LIN-05 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes The Universal Product Code (UPC).

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · EN European Article Number (EAN) (2-5-5-1)

LIN-07 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes The European Article Number (EAN).

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · MG Manufacturer's Part Number

LIN-09 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes The Manufacturer’s Part Number (MPN).

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · IB International Standard Book Number (ISBN)

LIN-11 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes The International Standard Book Number (ISBN).

LIN-12 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

LIN-13 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes The Global Trade Item Number (GTIN)

LIN-14 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · ZZ Mutually Defined

LIN-15 · 234 · Product/Service ID · Optional String (AN) Min 1 Max 48 · Identifying number for a product or service · Usage notes Retailer Item Identifier Suppliers can ignore this as this is utilized only by the retailer to map their internal identifier to the given item.

Summary

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Numeric (N0) Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Numeric (N) Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Numeric (N0) Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Numeric (N0) Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Numeric (N0) Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Numeric (N0) Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041118*000000001*X*004010VICS~
ST*850*0004~
BEG*00*SA*55093543**20191002~
CUR*BY*USD~
REF*IA*6010714~
DTM*ACK*20191003*1535~
DTM*175*20191004*1535~
DTM*038*20191003*1535~
DTM*003*20191007*1535~
DTM*004*20191002~
TD5*Z*ZZ*FedEx*ZZ*2Day**ZZ*FE2D~
N9*CO*5525682~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*906 Twjkockvoo Hzeheka St.*Apt. 213~
N4*Mfedjw Evtroiociu*AR*24776*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0004~
GE*1*000000001~
IEA*1*000000001~

Sample 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041133*000000001*X*004010VICS~
ST*850*0005~
BEG*00*SA*11150439**20200310~
CUR*BY*USD~
REF*IA*7841869~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200314*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
N9*CO*5340845~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*712 Eoiraigzs Etdcff St.*Apt. 767~
N4*Aljngce*HI*92027*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*1*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
SE*18*0005~
GE*1*000000001~
IEA*1*000000001~

Sample 3

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041143*000000001*X*004010VICS~
ST*850*0006~
BEG*00*SA*33150441**20200310~
CUR*BY*USD~
REF*IA*6389785~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200314*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
N9*CO*8708321~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*892 Zosdv St.*Apt. 673~
N4*Okehyajwc Oiaoous*WI*57102*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*2*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*3*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0006~
GE*1*000000001~
IEA*1*000000001~

Sample 4

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041154*000000001*X*004010VICS~
ST*850*0007~
BEG*00*SA*55150441**20200310~
CUR*BY*USD~
REF*IA*5392422~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200311*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*2nd Day Air**ZZ*U2DA~
N9*CO*9617398~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*119 Dgcrdol St.~
N4*Xivcrccut*ND*01759*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0007~
GE*1*000000001~
IEA*1*000000001~