Fred Meyer
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Invoice
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X12 810 Invoice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BIG
    0200
    Beginning Segment for Invoice
    Max use 1
    Required
    PER
    0600
    Administrative Communications Contact
    Max use 3
    Optional
    N1 Loop
    ITD
    1300
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    1400
    Effective
    Max use 10
    Optional
    DTM
    1400
    Shipped
    Max use 10
    Required
    FOB
    1500
    F.O.B. Related Instructions
    Max use 1
    Optional
    detail
    IT1 Loop
    IT1
    0100
    Baseline Item Data (Invoice)
    Max use 1
    Required
    PID Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    0200

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIG03 is the date assigned by the purchaser to purchase order.
    BIG-04
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BIG-10
    76
    Invoice Number
    Optional
    Min 1Max 22

    Identifying number assigned by issuer

    • BIG10 is the consolidated invoice number associated with the invoice identified in BIG02. When BIG07 contains code CI (Consolidated Invoice), BIG02 will contain the consolidated invoice number and BIG10 is not used.
    Usage notes

    In some cases an alternate match number (delivery document number) is needed to uniquely identify and invoice. Contact your A/P representative to agree upon the use of this element.

    PER
    0600

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required
    Min 2Max 2

    Code identifying the major duty or responsibility of the person or group named

    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    N1 Loop
    RequiredMax >1
    N1
    0700

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Invoice must include vendor Ship-To (ST) and Remit-To (RI) information.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    RI
    Remit To
    ST
    Ship To
    VN
    Vendor
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    0800

    Additional Name Information

    OptionalMax use 2

    To specify additional names

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    0900

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1000

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    ITD
    1300

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Usage notes

    Invoice must contain one and only one terms segment.

    Example
    ITD-01
    336
    Terms Type Code
    Required
    Min 2Max 2

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    ITD-02
    333
    Terms Basis Date Code
    Required
    Min 1Max 2

    Code identifying the beginning of the terms period

    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-08
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount

    ITD-09
    388
    Terms Deferred Due Date
    Optional
    CCYYMMDD format

    Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-10
    389
    Deferred Amount Due
    Optional
    Min 1Max 10

    Deferred amount due for payment

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    1400

    Effective

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMShipped
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    007
    Effective
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM
    1400

    Shipped

    RequiredMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMEffective
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    FOB
    1500

    F.O.B. Related Instructions

    OptionalMax use 1

    To specify transportation instructions relating to shipment

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required
    Min 2Max 2

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    0100

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    Detail must include IT102, IT103, IT104, IT106, and IT107. IT106 and IT107 must contain one of our listed product/service id qualifiers and associated product/service id. If available each detail should include UPC.

    Example
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 15

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    EN
    EAN/UCC - 13
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VN
    Vendor's (Seller's) Item Number
    IT1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EN
    EAN/UCC - 13
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VN
    Vendor's (Seller's) Item Number
    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    EN
    EAN/UCC - 13
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VN
    Vendor's (Seller's) Item Number
    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID Loop
    OptionalMax >1
    PID
    0600

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    SAC Loop
    OptionalMax >1
    SAC
    1800

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent, Decimal Format
    Optional
    Min 1Max 6

    Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)

    SAC-08
    118
    Rate
    Optional
    Min 1Max 9

    Rate expressed in the standard monetary denomination for the currency specified

    • SAC08 is the allowance or charge rate per unit.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional
    Min 2Max 2

    Code indicating method of handling for an allowance or charge

    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Summary

    TDS
    0100

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    SAC Loop
    OptionalMax >1
    SAC
    0400

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required
    Min 1Max 1

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent, Decimal Format
    Optional
    Min 1Max 6

    Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)

    SAC-08
    118
    Rate
    Optional
    Min 1Max 9

    Rate expressed in the standard monetary denomination for the currency specified

    • SAC08 is the allowance or charge rate per unit.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional
    Min 2Max 2

    Code indicating method of handling for an allowance or charge

    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    SE
    0800

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    BIG*20120119*6024901552*20120117*0032003305.
    N1*ST*FRED MEYER INC*92*00461.
    N3*220 MAURIN RD.
    N4*CHEHALIS*WA*985320000*US.
    N1*RI*Reebok International Ltd.*9*0974536820000.
    N3*PO Box 405156.
    N4*Atlanta*GA*303845156*US.
    ITD*01*3****20120218*30
    DTM*011*20120119
    IT1**288*EA*0.21**UP*079184350249*PI*08187741~
    PID*F****PRINCESS WIDE D WHITE.
    TDS*197904

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