Fred Meyer
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Purchase Order (Domestic)
  • Specification
  • EDI Inspector
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X12 850 Purchase Order (Domestic)

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BEG
    0200
    Beginning Segment for Purchase Order
    Max use 1
    Required
    REF
    0500
    Department Number
    Max use 1
    Required
    REF
    0500
    Internal Vendor Number
    Max use 1
    Required
    REF
    0500
    Promotion/Deal Number
    Max use 1
    Optional
    PER
    0600
    Administrative Communications Contact
    Max use 3
    Required
    FOB
    0800
    F.O.B. Related Instructions
    Max use 1
    Required
    CSH
    1100
    Sales Requirements
    Max use 5
    Required
    ITD
    1300
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    1500
    Date/Time Reference
    Max use 10
    Required
    N9 Loop
    N1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    0200

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    06
    Confirmation
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    BK
    Blanket Order (Quantity Firm)
    RL
    Release or Delivery Order
    SA
    Stand-alone Order
    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-04
    328
    Release Number
    Optional
    Min 1Max 30

    Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BEG05 is the date assigned by the purchaser to purchase order.
    REF
    0500

    Department Number

    RequiredMax use >1

    To specify identifying information

    Example
    Variants (all may be used)
    REFInternal Vendor NumberREFPromotion/Deal Number
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    DP
    Department Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF
    0500

    Internal Vendor Number

    RequiredMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF
    0500

    Promotion/Deal Number

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    PD
    Promotion/Deal Number

    Only sent if purchase order contains promotional product.

    REF-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    PER
    0600

    Administrative Communications Contact

    RequiredMax use 3

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    PER-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    FOB
    0800

    F.O.B. Related Instructions

    RequiredMax use >1

    To specify transportation instructions relating to shipment

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    DF
    Defined by Buyer and Seller
    PO
    Prepaid Only
    PP
    Prepaid (by Seller)
    CSH
    1100

    Sales Requirements

    RequiredMax use 5

    To specify general conditions or requirements of the sale

    Example
    CSH-01
    563
    Sales Requirement Code
    Required

    Code to identify a specific requirement or agreement of sale

    N
    No Back Order
    Y
    Back Order if Out of Stock
    ITD
    1300

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Example
    ITD-02
    333
    Terms Basis Date Code
    Required

    Code identifying the beginning of the terms period

    1
    Ship Date
    2
    Delivery Date
    3
    Invoice Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    1500

    Date/Time Reference

    RequiredMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    001
    Cancel After
    002
    Delivery Requested
    010
    Requested Ship
    015
    Promotion Start
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    N9 Loop
    OptionalMax >1
    N9
    2950

    Extended Reference Information

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Optional

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    COMMENTS
    Comments
    MTX
    3000

    Text

    OptionalMax use >1

    To specify textual data

    Example
    MTX-02
    1551
    Textual Data
    Optional
    Min 1Max 4096

    To transmit large volumes of message text

    N1 Loop
    RequiredMax >1
    N1
    3100

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BO
    Broker or Sales Office

    Only present in DSD purchase orders.

    BT
    Bill-to-Party

    N103=9 and N104=0079088090000

    BY
    Buying Party (Purchaser)

    Only present in non pack-by-store purchase orders.

    N103=9 and N104=0079088090000

    ST
    Ship To

    N103=9 and N104=DUNS+4. The base DUNS is the Kroger division. The +4 suffix is a 4 digit store location code. For a full ship-to listing, please visit the Location (DUNS) tab on our website, http://edi.kroger.com.

    VN
    Vendor

    Only present in DSD purchase orders.

    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    3200

    Additional Name Information

    OptionalMax use 2

    To specify additional names

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N3
    3300

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    3400

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Detail

    PO1 Loop
    RequiredMax >1
    PO1
    0100

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Example
    If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
    PO1-02
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    • PO102 is quantity ordered.
    PO1-03
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PO1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    C3
    Classification
    EN
    EAN/UCC - 13
    IT
    Buyer's Style Number
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VE
    Vendor Color
    VN
    Vendor's (Seller's) Item Number
    PO1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    C3
    Classification
    EN
    EAN/UCC - 13
    IT
    Buyer's Style Number
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VE
    Vendor Color
    VN
    Vendor's (Seller's) Item Number
    PO1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    C3
    Classification
    EN
    EAN/UCC - 13
    IT
    Buyer's Style Number
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VE
    Vendor Color
    VN
    Vendor's (Seller's) Item Number
    PO1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    C3
    Classification
    EN
    EAN/UCC - 13
    IT
    Buyer's Style Number
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VE
    Vendor Color
    VN
    Vendor's (Seller's) Item Number
    PO1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    C3
    Classification
    EN
    EAN/UCC - 13
    IT
    Buyer's Style Number
    PI
    Purchaser's Item Code
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    VE
    Vendor Color
    VN
    Vendor's (Seller's) Item Number
    PO1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    CTP Loop
    OptionalMax >1
    CTP
    0400

    Pricing Information

    RequiredMax use 1

    To specify pricing information

    Example
    CTP-02
    236
    Price Identifier Code
    Optional

    Code identifying pricing specification

    RTL
    Retail
    CTP-03
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    PID Loop
    OptionalMax >1
    PID
    0500

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Required

    Code identifying the general class of a product or process characteristic

    08
    Product
    74
    Vendor size description
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PO4
    0900

    Item Physical Details

    OptionalMax use >1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Example
    PO4-01
    356
    Pack
    Optional
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    PO4-14
    810
    Inner Pack
    Optional
    Min 1Max 6

    The number of eaches per inner container

    SAC Loop
    OptionalMax >1
    SAC
    1300

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required

    Code identifying the service, promotion, allowance, or charge

    A260
    Advertising Allowance
    B090
    Charges Forward/Advance Charge
    D170
    Free Goods
    D200
    Freight Charges to Destination
    E140
    Item-Unit
    F670
    Price and Marketing Allowance
    G590
    Salvage
    I060
    Ticketing Service
    I170
    Trade Discount
    I570
    Warehouse
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-08
    118
    Rate
    Optional
    Min 1Max 9

    Rate expressed in the standard monetary denomination for the currency specified

    • SAC08 is the allowance or charge rate per unit.
    SAC-09
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SAC-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
    • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
    • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Required

    Code indicating method of handling for an allowance or charge

    01
    Bill Back
    02
    Off Invoice
    06
    Charge to be Paid by Customer
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    SDQ
    1900

    Destination Quantity

    OptionalMax use 500

    To specify destination and quantity detail

    Example
    If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
    If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
    If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
    If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
    If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
    If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
    If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
    If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
    If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
    SDQ-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SDQ-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • SDQ02 is used only if different than previously defined in the transaction set.
    92
    Assigned by Buyer or Buyer's Agent
    SDQ-03
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • SDQ03 is the store number.
    Usage notes

    Identifies the five digit store location. The assignment of Kroger division is done in the N1*ST. On pack by store programs the ordering division is FredMeyer stores and the 5-digit store location can be from any Kroger division. FredMeyer Stores assigns the 5 digit location used in the SDQ.

    SDQ-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SDQ-05
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-07
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-08
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-09
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-11
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-12
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-13
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-14
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-15
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-16
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-17
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-18
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-19
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-20
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-21
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-22
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN Loop
    OptionalMax >1
    SLN
    4700

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Usage notes

    SLN segments are only sent at buyers request.

    Example
    If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-03
    662
    Relationship Code
    Required

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    I
    Included
    SLN-04
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SLN-06
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    SLN-07
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    WE
    Wholesale Price per Each
    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    EN
    EAN/UCC - 13
    UK
    GTIN 14-digit Data Structure
    UP
    UCC - 12
    SLN-10
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-11
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    PI
    Purchaser's Item Code
    SLN-12
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-13
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VE
    Vendor Color
    SLN-14
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-15
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    SLN-16
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID
    4900

    Product/Item Description

    OptionalMax use 1000

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    74
    Vendor size description
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    CTP
    5160

    Pricing Information

    OptionalMax use 25

    To specify pricing information

    Example
    CTP-02
    236
    Price Identifier Code
    Optional

    Code identifying pricing specification

    RTL
    Retail
    CTP-03
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

    Summary

    CTT Loop
    RequiredMax >1
    CTT
    0100

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    0300

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 1

    BEG*00*SA*0025534360**20110511~
    REF*DP*0089~
    REF*IA*10468800~
    PER*BD*BJ HILLIER*TE*(503) 232-8844~ FOB*CC~
    CSH*N~
    ITD**2*****60*****NET 60DAYS~ DTM*001*20110714~
    N9*ZZ*COMMENTS~
    MTX**VENDOR TO MAKE PRICE TICKETS~
    N1*BT*FRED MEYER, INC.*9*0079088090000~
    N3*P O BOX 305248~
    N4*NASHVILLE*TN*372305103~
    N1*ST*FRED MEYER STORES*9*0079088092461~
    N2*CHEHALIS RSC DC - SCORS~
    N3*220 MAURIN RD.~
    N4*CHEHALIS*WA*985328716~
    PO1**4*EA*35**UP*811990010845*PI*20604110*VN*DP-10*VE*BLACK*C3*0966/0880~
    PID*F*08***NORTHSLOPE FZ HDY BLK-L~
    PID*F*74***L~
    PO4*1*************2~
    SDQ*EA*92*00600*2*00608*2~
    PO1**6*EA*35**UP*811990010869*PI*30604117*VN*DP-10*VE*BLACK*C3*0966/0880~
    PID*F*08***NORTH SLOPE FZ HDY BLK-XL~
    PID*F*74***XL~
    PO4*1*************2~
    SDQ*EA*92*00600*2*00608*2*00656*2~
    CTT*3~
    SE*47*000000002~

    Sample 2

    BEG*00*SA*0057575327*1*20141121~
    REF*DP*0089~
    REF*IA*41149606~
    PER*BD*MM MCKIBBEN*TE*(503) 232-8844~
    FOB*CC~
    CSH*N~
    ITD**2*****60*****NET 60 DAYS~
    DTM*001*20150203~
    DTM*002*20150210~
    DTM*010*20150203~
    N9*ZZ*COMMENTS~
    MTX**PROVIDE A GENERAL COMPLIANCY CERTIFICATE FOR~
    MTX**APPLICABLE PRODUCTS MANUFACTURED AFTER~
    MTX**NOVEMBER 12, 2008 INDICATING THAT THE PRODUCTS~
    MTX**HAVE MET ALL APPLICABLE PRODUCT SAFETY STANDARDS~
    MTX**AS PER U.S. CONSUMER PRODUCTS SAFETY IMPROVEMENT~
    MTX**ACT OF 2008. CERTIFICATES THAT ARE NOT ALREADY~
    MTX**ACCESSIBLE IN ELECTRONIC FORMAT ACCORDING TO~
    MTX**CPSC GUIDELINES SHOULD BE~
    MTX**EMAILED TO CPSCCERTIFICATION@KROGER.COM~
    N1*BT*FRED MEYER, INC.*9*0079088090000~
    N3*P O BOX 305248~
    N4*NASHVILLE*TN*372305103~
    N1*ST*FRED MEYER STORES*9*0079088092461~
    N2*CHEHALIS RSC DC - SCORS~
    N3*220 MAURIN RD.~
    N4*CHEHALIS*WA*985328716~
    PO1**3*ST*23.7**IT*883825493536*PI*35672616*VN*F4GK001*VE*NIGHTSHADE*C3*0968/0833~
    PO4*1*************1~
    SDQ*ST*92*00127*1*00600*1*00656*1~
    SLN*0001**I*1*EA*6.5*WE**UP*888777156027*PI*63936711*VE*ANTHRACITE IKAT
    GARD*VN*914-8119P~
    PID*F*74***S~
    CTP**RTL*30~
    SLN*0002**I*2*EA*6.5*WE**UP*888777156034*PI*04936718*VE*ANTHRACITE IKAT GARD*VN*914-8119P~
    PID*F*74***M~
    CTP**RTL*30~
    SLN*0003**I*2*EA*6.5*WE**UP*888777156041*PI*24936712*VE*ANTHRACITE IKAT GARD*VN*914-8119P~
    PID*F*74***L~
    CTP**RTL*30~
    SLN*0004**I*1*EA*6.5*WE**UP*888777156058*PI*44936716*VE*ANTHRACITE IKAT GARD*VN*914-8119P~
    PID*F*74***XL~
    CTP**RTL*30~
    CTT*2~

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