Insight Direct
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Purchase Order
  • Specification
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 1
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

BEG00SA123456789**20060418
BEG
00DS567891234*200604240007961793

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

DS
Dropship
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
Usage notes

This is the date assigned by Insight to the purchase order.

BEG-06
367
Contract Number
Optional
String (AN)
Min 1Max 30

Contract number

Usage notes

Insight Sales Order Number (Drop Ship Orders Only)

CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Usage notes

CURBYUSD
CURBYCAD

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

REF
050
Heading > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

REF12123456
REFAYF01
REFCO0007961793
REFCR123456
REFEUAY1234
REFQKPAS
REFSUZSIG (Signature Required)

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

12
Billing Account

Insight's shipping account number

AY
Floor Plan Approval Number
CO
Customer Order Number

Insight Sales Order Number

CR
Customer Reference Number

3rd-Party Billing Number
If REF01 = CR, the FOB01 will be "TP"

EU
End User's Purchase Order Number

Customer's PO # on Insight Sales Order

QK
Sales Program Number
SU
Special Processing Code
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Valid Gov/Ed codes that could appear for the REF01 = QK are:
PAS - State and Local
PAF - Federal
EDK - K-12
EDH - Higher Education
When REF01 =SU the following are valid code for REF02
ZSAS - Signature Required and Saturday Delivery
ZSIG - Signature Required
ZSAT - Saturday Delivery only
ZSPC - Freight Hold
ZVAS - no Freight Hold

PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERBDINSIGHT BUYER NAMETE800-555-5555

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

BD
Buyer Name or Department
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Usage notes

FOB*DE

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
DE
Per Contract
TP
Third Party Pay

If FOB01 = TP, then the 3rd party billing number will appear in the previous REF segment with REF01 = CR

CSH
110
Heading > CSH

Sales Requirements

OptionalMax use 5

To specify general conditions or requirements of the sale

Usage notes

CSH*BK
In this example backorders are allowed. If a partial quantity is available for a line, it should be shipped and the remaining quantity should be backordered.

CSH*SC
This is Fill/Kill at the order level. In this example the order must be shipped complete. If the entire order can not be shipped together, then the entire order should be rejected. No backorders are allowed.

CSHBK
CSH
SC
In this example, the order can be backordered but the shipment must be held until all products are available to ship.

NO CSH SEGMENT
If no CSH segment is sent, then the order is Fill/Kill at the line. If there is not enough product to ship for a particular line, the entire line should be rejected. All other lines with available product should be shipped.

Example
CSH-01
563
Sales Requirement Code
Optional
Identifier (ID)

Code to identify a specific requirement or agreement of sale

BK
Ship Partial - Balance Back Order
SC
Ship Complete
DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

DTM00220060501

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

For a list of carrier service levels that Insight will send, reference the Insight 850 Carrier Service Level Matrix.

TD52*FDEFEDEX***CG
TD5
T*BESTWAY (SHIPPER OPTION)*******CG

Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
Usage notes

This element is not used when TD504 = T (BEST WAY [Shipper Option])

2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

This element is not used when TD504 = T (BEST WAY [Shipper Option])

TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

T
Best Way (Shippers Option)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD5-12
284
Service Level Code
Optional
Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

3D
Three Day Service
CG
Ground
CX
Express Service
IX
Express Service - Worldwide
ND
Next Day Air
NM
Next Morning
ON
Overnight
PB
Priority Mail
PI
Priority Mail Insured
SA
Same Day
SC
Second Day Air
SD
Saturday
SE
Second Day
SG
Standard Ground
ST
Standard Class
N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

N9L1MESSAGE TO FOLLOW

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

L1
Letters or Notes
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG
300
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Usage notes

MSG*PLEASE SHIP ACCORDING TO ROUTING GUIDE

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop end
N1 Bill To Party
OptionalMax >1
Variants (all may be used)
Ship To
N1
310
Heading > Bill To Party > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1BTINSIGHT EAST

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BT
Bill-to-Party
Optional
String (AN)
Min 1Max 60

Free-form name

PER
360
Heading > Bill To Party > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

PERAPACCOUNTS PAYABLE DEPTTE800-555-5555EM_APDEPT@INSIGHT.COM

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AP
Accounts Payable Department
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Bill To Party end
N1 Ship To
OptionalMax >1
Variants (all may be used)
Bill To Party
N1
310
Heading > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1STABC CORP922000234

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
320
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Usage notes

N2*SUITE 2002A

Example
Required
String (AN)
Min 1Max 60

Free-form name

Optional
String (AN)
Min 1Max 60

Free-form name

N3
330
Heading > Ship To > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

N3*215 CELEBRATION PLACE

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
340
Heading > Ship To > N4

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Usage notes

N4KISSIMMEEFL34747US

Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

PER
360
Heading > Ship To > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Example:
PERICBOB SMITHTE800-555-5555

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

IC
Information Contact
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Ship To end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Usage notes

PO1000101EA396.01CPBP25R8904VP25R8904MF*Manufacturer Name

Example
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

This is the line item number that must be returned on subsequent documents to Insight such as the 855, 856, 810 and 870.

PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

CP
Current Price (Subject to Change)
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VP
Vendor's (Seller's) Part Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
MG
Manufacturer's Part Number
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF
Manufacturer
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

REF
100
Detail > PO1 Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

This segment is used for Software License Orders.

REF11Redhat account number
REFBB12345AU
REFPLA99F99SE
REFAHMaster Agreement
REFQ1Customer Quote
REFSE**Serial Number
REF
S6* Initial Stock Number
REFCTEnrollment Number
REFPGProgram Code
REFPDDeal Registration Number
REFPRPrice Quote Number (Special Pricing indicator)

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

11
Account Number
AH
Agreement Number
BB
Authorization Number
CT
Contract Number
PD
Promotion/Deal Number
PG
Product Group
PLA
Product Licensing Agreement Number
PR
Price Quote Number
Q1
Quote Number
S6
Stock Number
SE
Serial Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

The Serial numbers will be placed in this element because the max length of a serial number can be up to 50 characters and REF02 only allows for 30 characters

PER
110
Detail > PO1 Loop > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment is used for Software License Orders.

PERFFJOE SMITHTE800-444-4444 ext 1234EMJSMITH@XYZ.COM

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

FF
Licensee
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

DTM
210
Detail > PO1 Loop > DTM

Contract Effective

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

092
Contract Effective
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM
210
Detail > PO1 Loop > DTM

Contract Expiration

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMContract Effective
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

093
Contract Expiration
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

N1 Loop
OptionalMax >1
N1
350
Detail > PO1 Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

This segment is strictly for Canada orders.

N1SF**5410

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

54
Warehouse
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
Usage notes

CTT*1

CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

BEG*00*SA*123456789**20060418
CUR*BY*USD
REF*12*123456
REF*AY*F01
REF*CO*0007961793
REF*CR*123456
REF*EU*AY1234
REF*QK*PAS
REF*SU*ZSIG
PER*BD*INSIGHT BUYER NAME*TE*800-555-5555
FOB*DE
CSH*BK
DTM*002*20060501
TD5**2*FDE**FEDEX*******CG
N9*L1*MESSAGE TO FOLLOW
MSG*PLEASE SHIP ACCORDING TO ROUTING GUIDE
N1*ST*ABC CORP*92*2000234
N2*SUITE 2002A
N3*215 CELEBRATION PLACE
N4*KISSIMMEE*FL*34747*US
PER*IC*BOB SMITH*TE*800-555-5555
N1*BT*INSIGHT EAST
PER*AP*ACCOUNTS PAYABLE DEPT*TE*800-555-5555*EM*_APDEPT@INSIGHT.COM
PO1*00010*1*EA*396.01*CP*BP*25R8904*VP*25R8904*MF*Manufacturer Name
REF*11*Redhat account number
REF*BB*12345AU
REF*PLA*99F99SE
REF*AH*Master Agreement
REF*Q1*Customer Quote
REF*SE**Serial Number
REF*S6* Initial Stock Number
REF*CT*Enrollment Number
REF*PG*Program Code
REF*PD*Deal Registration Number
REF*PR*Price Quote Number
PER*FF*JOE SMITH*TE*800-444-4444 ext 1234*EM*JSMITH@XYZ.COM
N1*SF**54*10
CTT*1

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