X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
BEG00SA123456789**20060418
BEG00DS567891234*200604240007961793
Code specifying the type of Purchase Order
- DS
- Dropship
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
This is the date assigned by Insight to the purchase order.
Contract number
Insight Sales Order Number (Drop Ship Orders Only)
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
CURBYUSD
CURBYCAD
Reference Identification
To specify identifying information
REF12123456
REFAYF01
REFCO0007961793
REFCR123456
REFEUAY1234
REFQKPAS
REFSUZSIG (Signature Required)
Code qualifying the Reference Identification
- 12
- Billing Account
Insight's shipping account number
- AY
- Floor Plan Approval Number
- CO
- Customer Order Number
Insight Sales Order Number
- CR
- Customer Reference Number
3rd-Party Billing Number
If REF01 = CR, the FOB01 will be "TP" - EU
- End User's Purchase Order Number
Customer's PO # on Insight Sales Order
- QK
- Sales Program Number
- SU
- Special Processing Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Valid Gov/Ed codes that could appear for the REF01 = QK are:
PAS - State and Local
PAF - Federal
EDK - K-12
EDH - Higher Education
When REF01 =SU the following are valid code for REF02
ZSAS - Signature Required and Saturday Delivery
ZSIG - Signature Required
ZSAT - Saturday Delivery only
ZSPC - Freight Hold
ZVAS - no Freight Hold
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
PERBDINSIGHT BUYER NAMETE800-555-5555
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
FOB*DE
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- DE
- Per Contract
- TP
- Third Party Pay
If FOB01 = TP, then the 3rd party billing number will appear in the previous REF segment with REF01 = CR
Sales Requirements
To specify general conditions or requirements of the sale
CSH*BK
In this example backorders are allowed. If a partial quantity is available for a line, it should be shipped and the remaining quantity should be backordered.
CSH*SC
This is Fill/Kill at the order level. In this example the order must be shipped complete. If the entire order can not be shipped together, then the entire order should be rejected. No backorders are allowed.
CSHBK
CSHSC
In this example, the order can be backordered but the shipment must be held until all products are available to ship.
NO CSH SEGMENT
If no CSH segment is sent, then the order is Fill/Kill at the line. If there is not enough product to ship for a particular line, the entire line should be rejected. All other lines with available product should be shipped.
Code to identify a specific requirement or agreement of sale
- BK
- Ship Partial - Balance Back Order
- SC
- Ship Complete
Date/Time Reference
To specify pertinent dates and times
DTM00220060501
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
For a list of carrier service levels that Insight will send, reference the Insight 850 Carrier Service Level Matrix.
TD52*FDEFEDEX***CG
TD5T*BESTWAY (SHIPPER OPTION)*******CG
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
This element is not used when TD504 = T (BEST WAY [Shipper Option])
- 2
- Standard Carrier Alpha Code (SCAC)
Code identifying a party or other code
This element is not used when TD504 = T (BEST WAY [Shipper Option])
Code specifying the method or type of transportation for the shipment
- T
- Best Way (Shippers Option)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- 3D
- Three Day Service
- CG
- Ground
- CX
- Express Service
- IX
- Express Service - Worldwide
- ND
- Next Day Air
- NM
- Next Morning
- ON
- Overnight
- PB
- Priority Mail
- PI
- Priority Mail Insured
- SA
- Same Day
- SC
- Second Day Air
- SD
- Saturday
- SE
- Second Day
- SG
- Standard Ground
- ST
- Standard Class
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
N9L1MESSAGE TO FOLLOW
Name
To identify a party by type of organization, name, and code
N1BTINSIGHT EAST
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
PERAPACCOUNTS PAYABLE DEPTTE800-555-5555EM_APDEPT@INSIGHT.COM
Code identifying the major duty or responsibility of the person or group named
- AP
- Accounts Payable Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
N1STABC CORP922000234
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
N2*SUITE 2002A
Address Information
To specify the location of the named party
N3*215 CELEBRATION PLACE
Geographic Location
To specify the geographic place of the named party
N4KISSIMMEEFL34747US
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Example:
PERICBOB SMITHTE800-555-5555
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
PO1000101EA396.01CPBP25R8904VP25R8904MF*Manufacturer Name
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
This is the line item number that must be returned on subsequent documents to Insight such as the 855, 856, 810 and 870.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code identifying the type of unit price for an item
- CP
- Current Price (Subject to Change)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- MF
- Manufacturer
Reference Identification
To specify identifying information
This segment is used for Software License Orders.
REF11Redhat account number
REFBB12345AU
REFPLA99F99SE
REFAHMaster Agreement
REFQ1Customer Quote
REFSE**Serial Number
REFS6* Initial Stock Number
REFCTEnrollment Number
REFPGProgram Code
REFPDDeal Registration Number
REFPRPrice Quote Number (Special Pricing indicator)
Code qualifying the Reference Identification
- 11
- Account Number
- AH
- Agreement Number
- BB
- Authorization Number
- CT
- Contract Number
- PD
- Promotion/Deal Number
- PG
- Product Group
- PLA
- Product Licensing Agreement Number
- PR
- Price Quote Number
- Q1
- Quote Number
- S6
- Stock Number
- SE
- Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
The Serial numbers will be placed in this element because the max length of a serial number can be up to 50 characters and REF02 only allows for 30 characters
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This segment is used for Software License Orders.
PERFFJOE SMITHTE800-444-4444 ext 1234EMJSMITH@XYZ.COM
Code identifying the major duty or responsibility of the person or group named
- FF
- Licensee
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Contract Effective
To specify pertinent dates and times
Contract Expiration
To specify pertinent dates and times
Name
To identify a party by type of organization, name, and code
This segment is strictly for Canada orders.
N1SF**5410
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 54
- Warehouse
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Summary
CTT*1
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
CUR*BY*USD
REF*12*123456
REF*AY*F01
REF*CO*0007961793
REF*CR*123456
REF*EU*AY1234
REF*QK*PAS
REF*SU*ZSIG
PER*BD*INSIGHT BUYER NAME*TE*800-555-5555
FOB*DE
CSH*BK
DTM*002*20060501
TD5**2*FDE**FEDEX*******CG
N9*L1*MESSAGE TO FOLLOW
MSG*PLEASE SHIP ACCORDING TO ROUTING GUIDE
N1*ST*ABC CORP*92*2000234
N2*SUITE 2002A
N3*215 CELEBRATION PLACE
N4*KISSIMMEE*FL*34747*US
PER*IC*BOB SMITH*TE*800-555-5555
N1*BT*INSIGHT EAST
PER*AP*ACCOUNTS PAYABLE DEPT*TE*800-555-5555*EM*_APDEPT@INSIGHT.COM
PO1*00010*1*EA*396.01*CP*BP*25R8904*VP*25R8904*MF*Manufacturer Name
REF*11*Redhat account number
REF*BB*12345AU
REF*PLA*99F99SE
REF*AH*Master Agreement
REF*Q1*Customer Quote
REF*SE**Serial Number
REF*S6* Initial Stock Number
REF*CT*Enrollment Number
REF*PG*Program Code
REF*PD*Deal Registration Number
REF*PR*Price Quote Number
PER*FF*JOE SMITH*TE*800-444-4444 ext 1234*EM*JSMITH@XYZ.COM
N1*SF**54*10
CTT*1
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