Insight Direct
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Purchase Order
  • Specification
  • EDI Inspector
Import guide into your account
Insight Direct

X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    CUR
    040
    Currency
    Max use 1
    Optional
    REF
    050
    Reference Identification
    Max use 1
    Optional
    PER
    060
    Administrative Communications Contact
    Max use 3
    Optional
    FOB
    080
    F.O.B. Related Instructions
    Max use 1
    Optional
    CSH
    110
    Sales Requirements
    Max use 5
    Optional
    DTM
    150
    Date/Time Reference
    Max use 10
    Optional
    TD5
    240
    Carrier Details (Routing Sequence/Transit Time)
    Max use 12
    Optional
    N9 Loop
    detail
    PO1 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    020

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Usage notes

    BEG00SA123456789**20060418
    BEG
    00DS567891234*200604240007961793

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    DS
    Dropship
    SA
    Stand-alone Order
    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-04
    328
    Release Number
    Optional
    Min 1Max 30

    Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BEG05 is the date assigned by the purchaser to purchase order.
    Usage notes

    This is the date assigned by Insight to the purchase order.

    BEG-06
    367
    Contract Number
    Optional
    Min 1Max 30

    Contract number

    Usage notes

    Insight Sales Order Number (Drop Ship Orders Only)

    CUR
    040

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Usage notes

    CURBYUSD
    CURBYCAD

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    REF
    050

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    REF12123456
    REFAYF01
    REFCO0007961793
    REFCR123456
    REFEUAY1234
    REFQKPAS
    REFSUZSIG (Signature Required)

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    12
    Billing Account

    Insight's shipping account number

    AY
    Floor Plan Approval Number
    CO
    Customer Order Number

    Insight Sales Order Number

    CR
    Customer Reference Number

    3rd-Party Billing Number
    If REF01 = CR, the FOB01 will be "TP"

    EU
    End User's Purchase Order Number

    Customer's PO # on Insight Sales Order

    QK
    Sales Program Number
    SU
    Special Processing Code
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Valid Gov/Ed codes that could appear for the REF01 = QK are:
    PAS - State and Local
    PAF - Federal
    EDK - K-12
    EDH - Higher Education
    When REF01 =SU the following are valid code for REF02
    ZSAS - Signature Required and Saturday Delivery
    ZSIG - Signature Required
    ZSAT - Saturday Delivery only
    ZSPC - Freight Hold
    ZVAS - no Freight Hold

    PER
    060

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    PERBDINSIGHT BUYER NAMETE800-555-5555

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    FX
    Facsimile
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    FOB
    080

    F.O.B. Related Instructions

    OptionalMax use >1

    To specify transportation instructions relating to shipment

    Usage notes

    FOB*DE

    Example
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    DE
    Per Contract
    TP
    Third Party Pay

    If FOB01 = TP, then the 3rd party billing number will appear in the previous REF segment with REF01 = CR

    CSH
    110

    Sales Requirements

    OptionalMax use 5

    To specify general conditions or requirements of the sale

    Usage notes

    CSH*BK
    In this example backorders are allowed. If a partial quantity is available for a line, it should be shipped and the remaining quantity should be backordered.

    CSH*SC
    This is Fill/Kill at the order level. In this example the order must be shipped complete. If the entire order can not be shipped together, then the entire order should be rejected. No backorders are allowed.

    CSHBK
    CSH
    SC
    In this example, the order can be backordered but the shipment must be held until all products are available to ship.

    NO CSH SEGMENT
    If no CSH segment is sent, then the order is Fill/Kill at the line. If there is not enough product to ship for a particular line, the entire line should be rejected. All other lines with available product should be shipped.

    Example
    CSH-01
    563
    Sales Requirement Code
    Optional

    Code to identify a specific requirement or agreement of sale

    BK
    Ship Partial - Balance Back Order
    SC
    Ship Complete
    DTM
    150

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    DTM00220060501

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    TD5
    240

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    For a list of carrier service levels that Insight will send, reference the Insight 850 Carrier Service Level Matrix.

    TD52*FDEFEDEX***CG
    TD5
    T*BESTWAY (SHIPPER OPTION)*******CG

    Example
    If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
    TD5-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    Usage notes

    This element is not used when TD504 = T (BEST WAY [Shipper Option])

    2
    Standard Carrier Alpha Code (SCAC)
    TD5-03
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    This element is not used when TD504 = T (BEST WAY [Shipper Option])

    TD5-04
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    T
    Best Way (Shippers Option)
    TD5-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    TD5-12
    284
    Service Level Code
    Optional

    Code indicating the level of transportation service or the billing service offered by the transportation carrier

    3D
    Three Day Service
    CG
    Ground
    CX
    Express Service
    IX
    Express Service - Worldwide
    ND
    Next Day Air
    NM
    Next Morning
    ON
    Overnight
    PB
    Priority Mail
    PI
    Priority Mail Insured
    SA
    Same Day
    SC
    Second Day Air
    SD
    Saturday
    SE
    Second Day
    SG
    Standard Ground
    ST
    Standard Class
    N9 Loop
    OptionalMax >1
    N9
    295

    Reference Identification

    RequiredMax use 1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    N9L1MESSAGE TO FOLLOW

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    L1
    Letters or Notes
    N9-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    MSG
    300

    Message Text

    OptionalMax use 1000

    To provide a free-form format that allows the transmission of text information

    Usage notes

    MSG*PLEASE SHIP ACCORDING TO ROUTING GUIDE

    Example
    MSG-01
    933
    Free-Form Message Text
    Required
    Min 1Max 264

    Free-form message text

    N1 Bill To Party
    OptionalMax >1
    Variants (all may be used)
    N1Ship To
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1BTINSIGHT EAST

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER
    360

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    PERAPACCOUNTS PAYABLE DEPTTE800-555-5555EM_APDEPT@INSIGHT.COM

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    AP
    Accounts Payable Department
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    N1 Ship To
    OptionalMax >1
    Variants (all may be used)
    N1Bill To Party
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1STABC CORP922000234

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    320

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Usage notes

    N2*SUITE 2002A

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N3
    330

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    N3*215 CELEBRATION PLACE

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    340

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Usage notes

    N4KISSIMMEEFL34747US

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    360

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    Example:
    PERICBOB SMITHTE800-555-5555

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    IC
    Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Detail

    PO1 Loop
    RequiredMax >1
    PO1
    010

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Usage notes

    PO1000101EA396.01CPBP25R8904VP25R8904MF*Manufacturer Name

    Example
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    Usage notes

    This is the line item number that must be returned on subsequent documents to Insight such as the 855, 856, 810 and 870.

    PO1-02
    330
    Quantity Ordered
    Required
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    PO1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    CP
    Current Price (Subject to Change)
    PO1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    Buyer's Part Number
    PO1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VP
    Vendor's (Seller's) Part Number
    PO1-09
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    PO1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    MF
    Manufacturer
    PO1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    REF
    100

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    This segment is used for Software License Orders.

    REF11Redhat account number
    REFBB12345AU
    REFPLA99F99SE
    REFAHMaster Agreement
    REFQ1Customer Quote
    REFSE**Serial Number
    REF
    S6* Initial Stock Number
    REFCTEnrollment Number
    REFPGProgram Code
    REFPDDeal Registration Number
    REFPRPrice Quote Number (Special Pricing indicator)

    Example
    At least one of Reference Identification (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    11
    Account Number
    AH
    Agreement Number
    BB
    Authorization Number
    CT
    Contract Number
    PD
    Promotion/Deal Number
    PG
    Product Group
    PLA
    Product Licensing Agreement Number
    PR
    Price Quote Number
    Q1
    Quote Number
    S6
    Stock Number
    SE
    Serial Number
    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    REF-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    The Serial numbers will be placed in this element because the max length of a serial number can be up to 50 characters and REF02 only allows for 30 characters

    PER
    110

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    This segment is used for Software License Orders.

    PERFFJOE SMITHTE800-444-4444 ext 1234EMJSMITH@XYZ.COM

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    FF
    Licensee
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    DTM
    210

    Contract Effective

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMContract Expiration
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    092
    Contract Effective
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    DTM
    210

    Contract Expiration

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMContract Effective
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    093
    Contract Expiration
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    N1 Loop
    OptionalMax >1
    N1
    350

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    This segment is strictly for Canada orders.

    N1SF**5410

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    54
    Warehouse
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

    Summary

    CTT Loop
    OptionalMax >1
    Usage notes

    CTT*1

    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    030

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    BEG*00*SA*123456789**20060418
    CUR*BY*USD
    REF*12*123456
    REF*AY*F01
    REF*CO*0007961793
    REF*CR*123456
    REF*EU*AY1234
    REF*QK*PAS
    REF*SU*ZSIG
    PER*BD*INSIGHT BUYER NAME*TE*800-555-5555
    FOB*DE
    CSH*BK
    DTM*002*20060501
    TD5**2*FDE**FEDEX*******CG
    N9*L1*MESSAGE TO FOLLOW
    MSG*PLEASE SHIP ACCORDING TO ROUTING GUIDE
    N1*ST*ABC CORP*92*2000234
    N2*SUITE 2002A
    N3*215 CELEBRATION PLACE
    N4*KISSIMMEE*FL*34747*US
    PER*IC*BOB SMITH*TE*800-555-5555
    N1*BT*INSIGHT EAST
    PER*AP*ACCOUNTS PAYABLE DEPT*TE*800-555-5555*EM*_APDEPT@INSIGHT.COM
    PO1*00010*1*EA*396.01*CP*BP*25R8904*VP*25R8904*MF*Manufacturer Name
    REF*11*Redhat account number
    REF*BB*12345AU
    REF*PLA*99F99SE
    REF*AH*Master Agreement
    REF*Q1*Customer Quote
    REF*SE**Serial Number
    REF*S6* Initial Stock Number
    REF*CT*Enrollment Number
    REF*PG*Program Code
    REF*PD*Deal Registration Number
    REF*PR*Price Quote Number
    PER*FF*JOE SMITH*TE*800-444-4444 ext 1234*EM*JSMITH@XYZ.COM
    N1*SF**54*10
    CTT*1

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