JCPenney
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Motor Carrier Freight Details and Invoice
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  • EDI Inspector
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X12 210 Motor Carrier Freight Details and Invoice

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    B3
    0200
    Beginning Segment for Carrier's Invoice
    Max use 1
    Required
    N9
    0600
    Reference Identification
    Max use 300
    Optional
    G62
    0700
    Date/Time
    Max use 6
    Optional
    R3
    0800
    Route Information - Motor
    Max use 12
    Optional
    H3
    0900
    Special Handling Instructions
    Max use 6
    Optional
    K1
    1000
    Remarks
    Max use 10
    Optional
    0100 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00403
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IM
    Motor Carrier Freight Details and Invoice (210, 980)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004030
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

    Heading

    ST
    0100
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    210
    Motor Carrier Freight Details and Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B3
    0200
    Heading > B3

    Beginning Segment for Carrier's Invoice

    RequiredMax use 1

    To transmit basic data relating to the carrier's invoice

    Example
    If either Delivery Date (B3-09) or Date/Time Qualifier (B3-10) is present, then the other is required
    B3-01
    147
    Shipment Qualifier
    Optional

    Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

    B
    Bill of Lading for Individual Shipment
    C
    Consolidated Shipment
    F
    Stop-off Shipment
    M
    Master Bill of Lading for Assembly, Distribution and Volume Shipment
    B3-02
    76
    Invoice Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number assigned by issuer

    Usage notes

    Carrier's freight bill number.

    B3-03
    145
    Shipment Identification Number
    Optional
    String (AN)
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    Usage notes

    Must contain bill of lading number on single origin/destination shipments. Bill of lading number is in detail loop for multi-stop shipments.

    B3-04
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    TP
    Third Party Pay
    B3-05
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    B3-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • B306 is the billing date.
    Usage notes

    Freight bill date.

    B3-07
    193
    Net Amount Due
    Required
    Numeric (N2)
    Min 1Max 12

    Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified

    B3-08
    202
    Correction Indicator
    Optional

    Code used to indicate that the transaction set contains information which corrects previous information

    Usage notes

    Balance due bills must be submitted with a "BD" indicator in this element. When this element contains "BD", the N901 element of the N9 segment must have "OI" and N902 will have contain the original invoice number. The invoice number in B302 must match the original invoice number.

    BD
    Balance Due Billing
    B3-09
    32
    Delivery Date
    Optional
    CCYYMMDD format

    Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    • On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
    Usage notes

    This data element is required for collect shipments (code "CC" in B304).

    B3-10
    374
    Date/Time Qualifier
    Optional

    Code specifying type of date or time, or both date and time

    140
    Actual
    B3-11
    140
    Standard Carrier Alpha Code
    Required
    Identifier (ID)
    Min 2Max 4

    Standard Carrier Alpha Code

    N9
    0600
    Heading > N9

    Reference Identification

    OptionalMax use 300

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Up to three N9 segments can be generated at this position:

    The first N9 segment (N901 = IA) is required, specifying the JCPenney assigned six digit supplier number.

    The second N9 segment (N901 = AE) is optional. It can be used to identify the JCPenney AOR or capital appropriation number. The expense number is forward left justified in the following format: AAAAAABBBB, where AAAAAA = AOR or capital appropriation number and BBBB = account number.

    The third N9 segment (N901 = OI) is required for balance due billing (B308 = BD). It is used to identify the original invoice number.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    AE
    Authorization for Expense (AFE) Number
    IA
    Internal Vendor Number
    OI
    Original Invoice Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    G62
    0700
    Heading > G62

    Date/Time

    OptionalMax use 6

    To specify pertinent dates and times

    Usage notes

    G6201 - If submitting an accessorial charge for storage or detention, codes "35" and "86" must be submitted in separate segments.

    G6203 - If submitting an accessorial charge for storage or detention, codes "8" and "9" must be submitted in separate segments.

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    35
    Delivered on This Date
    86
    Actual Pickup Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    8
    Actual Pickup Time
    9
    Actual Delivery Time
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    R3
    0800
    Heading > R3

    Route Information - Motor

    OptionalMax use 12

    To specify carrier and routing sequences and details

    Example
    R3-01
    140
    Standard Carrier Alpha Code
    Required
    Identifier (ID)
    Min 2Max 4

    Standard Carrier Alpha Code

    R3-02
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    1
    1st Carrier after Origin Carrier
    2
    2nd Carrier after Origin Carrier
    B
    Origin/Delivery Carrier (Any Mode)
    O
    Origin Carrier (Air, Motor, or Ocean)
    R3-04
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    A
    Air
    J
    Motor
    LT
    Less Than Trailer Load (LTL)
    U
    Private Parcel Service
    X
    Intermodal (Piggyback)
    R3-06
    76
    Invoice Number
    Optional
    String (AN)
    Min 1Max 22

    Identifying number assigned by issuer

    Usage notes

    Interline Carrier's freight bill number.

    R3-10
    284
    Service Level Code
    Optional

    Code indicating the level of transportation service or the billing service offered by the transportation carrier

    AM
    A.M.
    DF
    Deferred Service
    ES
    Expedited Service
    PM
    PM
    SD
    Saturday
    SP
    Saturday Pickup
    H3
    0900
    Heading > H3

    Special Handling Instructions

    OptionalMax use 6

    To specify special handling instructions in coded or free-form format

    Example
    H3-01
    152
    Special Handling Code
    Optional

    Code specifying special transportation handling instructions

    EXD
    Extra Driver
    HEA
    Heat in Transit
    IMS
    Intermodal Shipment Service
    LF
    Loaded to Full Visible Capacity
    MRF
    Refrigerated
    RRR
    Round Trip Service
    TOF
    Trailer on Flat Car
    W
    K1
    1000
    Heading > K1

    Remarks

    OptionalMax use 10

    To transmit information in a free-form format for comment or special instruction

    Usage notes

    This segment is only used to provide the required verbiage to comply with the Negotiated Rates Act of 1993, Public Law 103-180 (S.412), December 1993.

    Example
    K1-01
    61
    Free-Form Message
    Required
    String (AN)
    Min 1Max 30

    Free-form information

    K1-02
    61
    Free-Form Message
    Optional
    String (AN)
    Min 1Max 30

    Free-form information

    0100 Loop
    OptionalMax >1
    N1
    1100
    Heading > 0100 Loop > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Up to four N1 loops can be generated at this position:

    Consignee (N101 = CN): the N1, N3, and N4 segments are required. The N9 segment is only required if JCPenney is the consignee. This loops is required for single destination shipments.

    Shipper (N101 = SH): the N1, N3, N4 segments are required. The N9 segment is only required if JCPenney is the shipper. This loop is required for single point of origin (pickup) shipments.

    Ship From party (N101 = SF): this loop is optional. Use only if the shipment originates from a location other than shown in the shipper loop. If used, the N1, N3, and N4 segments are required.

    Bill-to party (N101 = BT): this loop is optional. It is used to identify a JCPenney bill-to party on shipments with 3rd party billing terms. If used, the N1 segment is the only segment required.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    CN
    Consignee
    SF
    Ship From
    SH
    Shipper
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    Usage notes

    Consignee's or shipper's name as shown on the Bill of Lading.

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    Usage notes

    Element is used when N101 = BT.

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Element is used when N101 = BT. It will be used to identify the JCPenney unit number.

    N3
    1300
    Heading > 0100 Loop > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    This segment is required for single destination shipments.

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    Usage notes

    Actual address shown on the Bill of Lading.

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    1400
    Heading > 0100 Loop > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment is required for single destination shipments.

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Code required if country is not USA.

    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    This data element will have the JCPenney assigned six digit supplier number

    N9
    1500
    Heading > 0100 Loop > N9

    Store Number

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    This segment is required if JCPenney is the Consignee.

    Example
    Variants (all may be used)
    N9Internal Vendor Number
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ST
    Store Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    This data element will have the JCPenney unit number.

    0100 Loop end
    0200 Loop
    OptionalMax >1
    N7
    1600
    Heading > 0200 Loop > N7

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Usage notes

    Required when segment R304 equals "X" or "J" and the charged rate is dependent on equipment size.

    Example
    N7-01
    206
    Equipment Initial
    Optional
    String (AN)
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • N701 is mandatory for rail transactions.
    N7-02
    207
    Equipment Number
    Required
    String (AN)
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Trailer number.

    N7-11
    40
    Equipment Description Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code identifying type of equipment used for shipment

    N7-12
    140
    Standard Carrier Alpha Code
    Optional
    Identifier (ID)
    Min 2Max 4

    Standard Carrier Alpha Code

    • N712 is the owner of the equipment.
    N7-15
    567
    Equipment Length
    Optional
    Numeric (N0)
    Min 4Max 5

    Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

    0200 Loop end
    0250 Loop
    OptionalMax >1
    OID
    1800
    Heading > 0250 Loop > OID

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    Usage notes

    Only used in header when one origin, one destination, and one purchase order number is listed on the bill of lading. Otherwise, use the OID loop in the detail section.

    Example
    OID-02
    324
    Purchase Order Number
    Optional
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    0250 Loop end
    Heading end

    Detail

    0300 Loop
    OptionalMax >1
    S5
    0100
    Detail > 0300 Loop > S5

    Stop-off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    • Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight.
    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    S5-01
    165
    Stop Sequence Number
    Required
    Numeric (N0)
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    S5-02
    163
    Stop Reason Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code specifying the reason for the stop

    N9
    0200
    Detail > 0300 Loop > N9

    Bill of Lading

    OptionalMax use 10

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Bill of lading number (N901 = BM): this segment is optional.

    Example
    Variants (all may be used)
    N9Pick Up Appointment Number
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    JCP load ID number or bill of lading number.

    N9
    0200
    Detail > 0300 Loop > N9

    Pick Up Appointment Number

    OptionalMax use 10

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    JCPenney load ID number (N901 = PUA): this is the JCPenney TMS (Transportation Management System) assigned number from bill of lading. This segment is optional.

    Example
    Variants (all may be used)
    N9Bill of Lading
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    PUA
    Pick Up Appointment Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    JCP load ID number or bill of lading number.

    G62
    0300
    Detail > 0300 Loop > G62

    Date/Time

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    G6201 - If submitting an accessorial charge for storage or detention, codes "35" and "86" must be submitted in separate segments.

    G6203 - If submitting an accessorial charge for storage or detention, codes "8" and "9" must be submitted in separate segments.

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    35
    Delivered on This Date
    86
    Actual Pickup Date
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    8
    Actual Pickup Time
    9
    Actual Delivery Time
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    0310 Consignee
    OptionalMax >1
    Variants (all may be used)
    Shipper
    N1
    0500
    Detail > 0300 Loop > Consignee > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1, N3, and N4 segments are required. The N9 is optional and is not applicable if consignee is a customer's residence. This loop is required for a multi-stop shipment.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    Usage notes

    Consignee's name.

    N3
    0700
    Detail > 0300 Loop > Consignee > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Usage notes

    This segment is required for multi-stop shipment.

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    0800
    Detail > 0300 Loop > Consignee > N4

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Code required if country is not USA.

    N9
    0900
    Detail > 0300 Loop > Consignee > N9

    Internal Vendor Number

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    Variants (all may be used)
    N9Store Number
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    If N901 is "IA", data element will have the JCPenney assigned six digit supplier number.

    N9
    0900
    Detail > 0300 Loop > Consignee > N9

    Store Number

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    Variants (all may be used)
    N9 Internal Vendor Number
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ST
    Store Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    If N901 is "ST", data element will have the JCPenney unit number.

    0310 Consignee end
    0310 Shipper
    OptionalMax >1
    Variants (all may be used)
    Consignee
    N1
    0500
    Detail > 0300 Loop > Shipper > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1, N3, and N4 segments are required. The N9 is optional and is not applicable if consignee is a customer's residence. This loop is required for a multi-stop shipment.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SH
    Shipper
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    Usage notes

    Consignee's name.

    N3
    0700
    Detail > 0300 Loop > Shipper > N3

    Address Information

    RequiredMax use 2

    To specify the location of the named party

    Usage notes

    This segment is required for multi-stop shipment.

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    0800
    Detail > 0300 Loop > Shipper > N4

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Identifier (ID)
    Min 2Max 3

    Code identifying the country

    Usage notes

    Code required if country is not USA.

    N9
    0900
    Detail > 0300 Loop > Shipper > N9

    Internal Vendor Number

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    Variants (all may be used)
    N9Store Number
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    If N901 is "IA", data element will have the JCPenney assigned six digit supplier number.

    N9
    0900
    Detail > 0300 Loop > Shipper > N9

    Store Number

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    This segment is required for a multi-stop shipment.

    Example
    Variants (all may be used)
    N9 Internal Vendor Number
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ST
    Store Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    If N901 is "ST", data element will have the JCPenney unit number.

    0310 Shipper end
    0300 Loop end
    0400 Loop
    OptionalMax >1
    LX
    1200
    Detail > 0400 Loop > LX

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Numeric (N0)
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    Usage notes

    A sequential number starting with one and incremented by one, for every occurrence of the LX segment.

    N9
    1300
    Detail > 0400 Loop > N9

    Reference Identification

    OptionalMax use 5

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    Two N9 segments can be generated at this position:

    Stop Sequence Number (N901 = QN): this segment is used to associate stop-off unit to line item detail in a shipment. The number should match S501. Segment is only used on a multi-stop shipment.

    Expense Number (N901 = AE): the expense number is forward left justified in the following format: AAAAAABBBB, where AAAAAA = AOR or capital appropriation number and BBBB = account number. Segment is required when an AOR or account number is on the bill of lading.

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    AE
    Authorization for Expense (AFE) Number
    QN
    Stop Sequence Number
    N9-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L5
    1400
    Detail > 0400 Loop > L5

    Description, Marks and Numbers

    OptionalMax use 30

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Example
    L5-01
    213
    Lading Line Item Number
    Optional
    Numeric (N0)
    Min 1Max 3

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Optional
    String (AN)
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    L0
    1700
    Detail > 0400 Loop > L0

    Line Item - Quantity and Weight

    OptionalMax use 10

    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    Example
    If either Billed/Rated-as Quantity (L0-02) or Billed/Rated-as Qualifier (L0-03) is present, then the other is required
    If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
    If either Volume (L0-06) or Volume Unit Qualifier (L0-07) is present, then the other is required
    If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
    If either Quantity (L0-13) or Yes/No Condition or Response Code (L0-15) is present, then the other is required
    L0-01
    213
    Lading Line Item Number
    Optional
    Numeric (N0)
    Min 1Max 3

    Sequential line number for a lading item

    L0-02
    220
    Billed/Rated-as Quantity
    Optional
    Decimal number (R)
    Min 1Max 11

    Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

    L0-03
    221
    Billed/Rated-as Qualifier
    Optional

    Code identifying the type of quantity or value on which the rate or item pricing is based

    CF
    Cubic Foot
    DM
    Miles
    EA
    Each
    FR
    Flat Rate
    LB
    Pound
    LC
    100 Pounds
    NL
    Load
    NP
    Piece
    SY
    Square Yards
    L0-04
    81
    Weight
    Optional
    Decimal number (R)
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Gross weight in pounds.

    L0-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    F
    Deficit Weight
    G
    Gross Weight
    N
    Actual Net Weight
    L0-06
    183
    Volume
    Optional
    Decimal number (R)
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Only used on truckload shipments or if rate is dependent on cubic feet.

    L0-07
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    L0-08
    80
    Lading Quantity
    Optional
    Numeric (N0)
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • L008 is the number of handling units of the line item tendered to the carrier.
    Usage notes

    This is the line item number of cartons or pallets.

    L0-09
    211
    Packaging Form Code
    Optional

    Code for packaging form of the lading quantity

    PCS
    Pieces
    PLT
    Pallet
    L0-13
    380
    Quantity
    Optional
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    • L013 can only be used if the code in L009 is PLT, SKD, or SLP.
    • L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item.
    Usage notes

    Number of cartons on pallet.

    L0-14
    211
    Packaging Form Code
    Optional
    Identifier (ID)
    Min 3Max 3

    Code for packaging form of the lading quantity

    L0-15
    1073
    Yes/No Condition or Response Code
    Optional
    Identifier (ID)
    Min 1Max 1

    Code indicating a Yes or No condition or response

    • L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify.
    Usage notes

    Required if using L013. Use "Y" if carton count in L013 visually verified. Use "N" if carton count in L013 not visually verified.

    L1
    1800
    Detail > 0400 Loop > L1

    Rate and Charges

    OptionalMax use 10

    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    Usage notes

    If additional iterations of the L1 segment are required for special charge(s) and/or allowance(s) for a single line item, L102 and L103 in the additional L1 segment(s) are not required.

    Example
    If either Freight Rate (L1-02) or Rate/Value Qualifier (L1-03) is present, then the other is required
    L1-01
    213
    Lading Line Item Number
    Optional
    Numeric (N0)
    Min 1Max 3

    Sequential line number for a lading item

    L1-02
    60
    Freight Rate
    Optional
    Decimal number (R)
    Min 1Max 9

    Rate that applies to the specific commodity

    Usage notes

    Must show rate for each line item where applicable.

    L1-03
    122
    Rate/Value Qualifier
    Optional

    Code qualifying how to extend charges or interpret value

    FR
    Flat Rate
    MN
    Minimum
    PH
    Per Hundred (of Basic Unit)
    PL
    Per Load
    PM
    Per Mile
    PP
    Per Piece
    PS
    Per Shipment
    PU
    Per Unit
    SY
    Square Yard
    L1-04
    58
    Charge
    Optional
    Numeric (N2)
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    Usage notes

    Must show charge for each shipment where applicable. For a multi-stop invoice with more than one shipment, the charge should be applied to the appropriate shipment. Stop-off charges should not be applied on a shipment involving the original pickup or the final delivery.

    L1-08
    150
    Special Charge or Allowance Code
    Optional

    Code identifying type of special charge or allowance

    Usage notes

    See business rules for usage instructions.

    020
    Address Correction
    025
    Advance Destination Amount
    035
    Advance Origin Amount
    045
    Advance Fee
    405
    Fuel Surcharge
    495
    Miscellaneous - Destination
    500
    Miscellaneous - Origin
    520
    Oversized Premium
    645
    Restricted Article Fee
    745
    Valuation Fee
    APT
    Appointment (Notification)
    ASC
    Assembly Charge
    BEY
    Beyond Freight Charges
    CON
    Congestion Surcharge
    DET
    Detention of Trailers
    DIV
    Diversion and Reconsignment
    DTL
    Detention Loading
    DTU
    Detention Unloading
    DTV
    Detention (Vehicle)
    EMS
    Emergency Surcharge
    EXM
    Excess Mileage Charge
    HAZ
    Hazardous Cargo Charge
    HOL
    Sunday or Holiday Pick-up or Delivery
    IDL
    Inside Delivery
    IHT
    Interstate/Highway Toll
    IPU
    Inside Pick-up
    LAB
    Extra Labor (Helper Service)
    LAY
    Layover Charges
    LFT
    Lift Gate (Truck) or Forklift Service at Pick-up/Delivery
    MNC
    Notify Consignee
    MRK
    Marking or Tagging Charge
    OVR
    Over Dimension
    POD
    Proof of Delivery
    PSC
    Protective Service - Cold
    PUD
    Pick-up and Delivery
    RAG
    Repack Charge
    RCC
    Reconsignment Charge
    RCL
    Redelivery
    REP
    Residential Pick-up
    RES
    Residential Delivery
    SCL
    Scale Charge
    SEE
    Stairs, Elevator, Excess Carry
    SEG
    Segregating (Sorting)
    SOC
    Stop-off Charge
    SRG
    Storage
    STR
    Storage in Transit
    SUR
    Surcharge
    TRC
    Trailer Rental Charge
    TRF
    Transfer Charge
    VOR
    Vehicle Ordered but Not Used
    WRC
    Load Weighing Charge
    WTG
    Waiting Time
    WTV
    Weight Verification Charge
    L1-12
    276
    Special Charge Description
    Optional
    String (AN)
    Min 2Max 25

    Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150

    Usage notes

    This element is used whenever an applicable code cannot be found in element L108.

    L7
    2000
    Detail > 0400 Loop > L7

    Tariff Reference

    OptionalMax use 10

    To reference details of the tariff used to arrive at applicable rates or charge

    Usage notes

    NMFC Freight Classification Code, e.g. 77.5, 100, etc.

    Example
    L7-01
    213
    Lading Line Item Number
    Optional
    Numeric (N0)
    Min 1Max 3

    Sequential line number for a lading item

    L7-07
    59
    Freight Class Code
    Optional
    String (AN)
    Min 2Max 5

    Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.

    Usage notes

    See business rules for usage instructions.

    K1
    2100
    Detail > 0400 Loop > K1

    Remarks

    OptionalMax use 10

    To transmit information in a free-form format for comment or special instruction

    Usage notes

    This segment is used only to provide the required verbiage to comply with the Negotiated Rates Act of 1993, Public Law 103-180 (S.412), December 1993.

    Example
    K1-01
    61
    Free-Form Message
    Required
    String (AN)
    Min 1Max 30

    Free-form information

    K1-02
    61
    Free-Form Message
    Optional
    String (AN)
    Min 1Max 30

    Free-form information

    0430 Loop
    OptionalMax >1
    OID
    2200
    Detail > 0400 Loop > 0430 Loop > OID

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    Usage notes

    This segment is used to identify the JCPenney purchase order in a multi stop shipment. For invoices with a single origin/destination, use the OID segment in the header section.

    Example
    OID-02
    324
    Purchase Order Number
    Optional
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    0430 Loop end
    0400 Loop end
    Detail end

    Summary

    L3
    0100
    Summary > L3

    Total Weight and Charges

    OptionalMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    If either Weight (L3-01) or Weight Qualifier (L3-02) is present, then the other is required
    L3-01
    81
    Weight
    Optional
    Decimal number (R)
    Min 1Max 10

    Numeric value of weight

    Usage notes

    This is the sum of all weight values in L004, except deficit weights.

    L3-02
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    L3-05
    58
    Charge
    Optional
    Numeric (N2)
    Min 1Max 12

    For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified

    • L305 is the total charges.
    Usage notes

    This is the total charges of all L104 data elements present in the transaction set.

    L3-11
    80
    Lading Quantity
    Optional
    Numeric (N0)
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    Usage notes

    This is the total lading quantity of all L008 data elements present in the transaction set.

    SE
    0200
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    LTL Collect Shipment – Balance Due Invoice

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0338*^*00403*000000001*0*T*>
    GS*IM*SENDERGS*RECEIVERGS*20231102*033857*000000001*X*004030
    ST*210*456789
    B3*B*123457798*ACME12345*CC*L*20020608*3960*BD*20020608*140*RDWY
    N9*IA*618330
    G62*86*20020602*8*0830
    R3*RDWY*O**LT
    N1*CN*J. C. Penney Company, Inc.
    N3*9601 CONTINENTAL DR
    N4*ST. LOUIS*MO*63123
    N9*ST*13730
    N1*SH*ACME DRESS COMPANY
    N3*2901MONITOR ST
    N4*PLEASANTON*NY*100201234
    N9*IA*044993
    OID**87654321
    LX*1
    L5*1*DRESSES
    L0*1***396*G***33*PCS
    L1*1*54*PH*3960
    L7*1******100
    L3*396*G***3960******33
    SE*21*456789
    GE*1*000000001
    IEA*1*000000001

    LTL Collect Shipment – Deficit Weight Single Pickup / Single Delivery

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231102*0339*^*00403*000000001*0*T*>
    GS*IM*SENDERGS*RECEIVERGS*20231102*033907*000000001*X*004030
    ST*210*456789
    B3*B*123456789*ACME12345*CC*L*20040602*15500**20040608*140*MYWY
    N9*IA*618330
    G62*86*20040602*8*0830
    R3*MYWY*B**LT
    N1*CN*J. C. Penney Company, Inc.
    N3*9601 CONTINENTAL DR
    N4*ST. LOUIS*MO*63123
    N9*ST*13730
    N1*SH*ACME DRESS COMPANY
    N3*2901 MONITOR ST
    N4* PLEASANTON*NY*100201234
    N9*IA*044993
    OID**87654321
    LX*1
    L5*1*DRESSES
    L0*1***456*G***33*PCS
    L1*1*31*PH*14136
    L7*1******100
    LX*2
    L5*2*DEFICIT WEIGHT
    L0*2***44*F
    L1*2*31*PH*1364
    L3*456*G***15500******33
    SE*25*456789
    GE*1*000000001
    IEA*1*000000001

    LTL Collect Shipment Single Pickup / Single Delivery

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