X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

020

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

The segment indicates whether the order is an Original, Cancellation, Add (to add an item), or Replacement of the delivery date for the material on this purchase order number.
A code other than 'SA' in the type of P.O. indicates special handling. Supplier should contact the Deere buyer if they are not aware of what special needs pertain to this order.

The Invoice type code specifies whether Deere requires an invoice

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original 01 Cancellation 02 Add 05 Replace

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · CF Confirmation NP New Product Introduction RO Rush Order Used with John Deere Parts emergency or "machine-down" orders RR Repair and Return SA Stand-alone Order SW Stop Work Used John Deere inter-factory flash orders.

BEG-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BEG05 is the date assigned by the purchaser to purchase order. · Usage notes This is the purchase order date.

BEG-08 · 1019 · Invoice Type Code · Optional · Code defining the method by which invoices are to be processed · IEL Invoice Electronically INR Invoice Not Required (Such As Evaluated Receipts Settlements)

REF

050

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

This segment may be used by the Deere units to indicate reference information for a delivery.

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · AEM Distribution Center Number DD Document Identification Code KK Delivery Reference ON Dealer Order Number VI Pool Number

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

PER

060

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment may have multiple occurrences identifying a contact within Deere

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · BD Buyer Name or Department EX Expeditor IC Information Contact

PER-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail TE Telephone

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail TE Telephone

PER-06 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

TAX

070

Tax Reference

OptionalMax use >1

To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

Usage notes

Deere will send a tax exemption identification number in this segment when applicable. The State or Province code will be shown with its 2-digit state abbreviation.

The tax I.D. applies to the total purchase order.

Example

At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required

If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required

TAX-01 · 325 · Tax Identification Number · Optional Min 1 Max 20 · Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number TAX01 is required if tax exemption is being claimed.

TAX-02 · 309 · Location Qualifier · Optional · Code identifying type of location · SP State/Province

TAX-03 · 310 · Location Identifier · Optional Min 1 Max 30 · Code which identifies a specific location

FOB

080

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Usage notes

This segment will identify if payment terms for transportation are Collect or Prepaid. The location qualifier identifies if the shipment is covered through destination or origin.

Example

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier. · CC Collect DE Per Contract PP Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Optional · Code identifying type of location FOB02 is the code specifying transportation responsibility location. · DE Destination (Shipping) OR Origin (Shipping Point)

FOB-03 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

FOB-05 · 335 · Transportation Terms Code · Optional · Code identifying the trade terms which apply to the shipment transportation responsibility · CFR Cost and Freight CIF Cost, Insurance, and Freight CIP Carriage and Insurance Paid To CPT Carriage Paid To DAP Delivered at Place John Deere preferred DAT Delivered at Terminal John Deere preferred DDP Delivered Duty Paid EXW Ex Works FAS Free Alongside Ship FCA Free Carrier John Deere preferred FOB Free on Board

FOB-06 · 309 · Location Qualifier · Optional · Code identifying type of location FOB06 is the code specifying the title passage location. · PD Place of Delivery

FOB-07 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

N1 Loop

RequiredMax 200

N1

310

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

At least one N1 segment will always contain an indicator ("ST") for the ship to location. There will be an associated DUNS number or another Deere unique number to cross reference the address information. If the code "92" is used to indicate a Deere unique number, the supplier must be sure there is associated address information in the supplier's internal data base or in this transaction.

In John Deere Parts business, the ordering dealer information will be transmitted in one of two N1 loop structures.

• On Standard orders, the N1 qualified by "ST" will contain dealer information
• Orders with alternate locations will use an N1 containing a "DL" qualifier for dealer identification.

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BT Bill-to-Party DL Dealer MA Party for whom Item is Ultimately Intended ST Ship To SU Supplier/Manufacturer T4 Transfer Point

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 1 D-U-N-S Number, Dun & Bradstreet 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N2

320

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required Min 1 Max 60 · Free-form name

N3

330

Address Information

OptionalMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N4

340

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

Usage notes

The optional data contained in the last field (N406) of the N4 segment is the receiving gate and dept of the Deere customer. This information should be communicated on shipping information to assure the materials are delivered to the correct gate or dock

Example

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

N4-05 · 309 · Location Qualifier · Optional · Code identifying type of location · DE Destination (Shipping)

N4-06 · 310 · Location Identifier · Optional Min 1 Max 30 · Code which identifies a specific location

PER

360

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment may have multiple occurrences identifying contacts within the organization specified in the previous N1 segment

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · RP Responsible Person

PER-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Code identifying the type of communication number · EM Electronic Mail FX Facsimile TE Telephone

PER-04 · 364 · Communication Number · Optional Min 1 Max 80 · Complete communications number including country or area code when applicable

TD5

390

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

This segment will specify free form description of shipment routing. It may also contain the name of the carrier that Deere has contracted

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01 · 133 · Routing Sequence Code · Optional · Code describing the relationship of a carrier to a specific shipment movement · B Origin/Delivery Carrier (Any Mode)

TD5-02 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502. · 2 Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

TD5-04 · 91 · Transportation Method/Type Code · Optional · Code specifying the method or type of transportation for the shipment · A Air M Motor (Common Carrier) R Rail S Ocean

TD5-05 · 387 · Routing · Optional Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD5-12 · 284 · Service Level Code · Optional · Code indicating the level of transportation service or the billing service offered by the transportation carrier · Usage notes John Deere Parts may transmit expected delivery requirements in this element. · AM A.M. ND Next Day Air SC Second Day Air SD Saturday SE Second Day SG Standard Ground ZZ Mutually Defined The "ZZ" code will be used for Will-Call types

TD3

400

Carrier Details (Equipment)

OptionalMax use 12

To specify transportation details relating to the equipment used by the carrier

Usage notes

Deere will utilize this segment when predetermined trailer numbers exist. (e.g. bulk oil orders to petroleum suppliers)

Example

If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required

TD3-01 · 40 · Equipment Description Code · Optional · Code identifying type of equipment used for shipment · TL Trailer (not otherwise specified)

TD3-02 · 206 · Equipment Initial · Optional Min 1 Max 4 · Prefix or alphabetic part of an equipment unit's identifying number

TD3-03 · 207 · Equipment Number · Optional Min 1 Max 10 · Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Detail

PO1 Loop

RequiredMax 100000

PO1

010

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

This segment contains the Deere part number, supplier's part number, part description being ordered, and pricing configurations, and other information related to the part. The customer order number will also be included in this segment, when the business process requires this data.

Example

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Optional Min 1 Max 15 · Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Code identifying the type of unit price for an item · NC No Charge NQ No Quote TC Contract Price per Hundred TE Contract Price per Each TM Contract Price per Thousand

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-13 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-15 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-17 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

PO1-19 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number DG Discount Grouping EC Engineering Change Level HD International Harmonized Commodity Code MF Manufacturer MG Manufacturer's Part Number ON Customer Order Number PD Part Number Description PL Purchaser's Order Line Number RC Returnable Container Number TW Program Code VP Vendor's (Seller's) Part Number

CUR

020

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required Min 3 Max 3 · Code (Standard ISO) for country in whose currency the charges are specified

PO3

030

Additional Item Detail

OptionalMax use 25

To specify additional item-related data involving variations in normal price/quantity structure

Usage notes

This segment is used by Deere to send alternative quantity and unit of measures for raw material orders

PO3-01 · 371 · Change Reason Code · Required · Code specifying the reason for price or quantity change · AQ Alternate Quantity and Unit of Measure

PO3-06 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

PO3-07 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken PO307 defines the unit of measure for PO306.

PID Loop

OptionalMax 1000

PID

050

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

This segment may be used for free-form description.

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

REF

100

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

This segment may be included to provide additional delivery location information.
The "DK" qualifier indicates a particular factory location beyond the receiving gate which the receiving customer would expect to be attached to the shipping information, so that material can be routed to the correct internal location

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · DK Dock Number

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes This defines a more specific delivery location than defined in N4 segment, element 06, at the header leveL.

SAC Loop

OptionalMax 25

SAC

130

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

This segment will be used to communicate special "set-up" charges in addition to material price in the PO1 segment.

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Code identifying the service, promotion, allowance, or charge · G760 Set-up

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Code indicating method of handling for an allowance or charge · 06 Charge to be Paid by Customer

SAC-15 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

TAX

170

Tax Reference

OptionalMax use >1

To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

Usage notes

Deere will send a tax exemption number in this segment when applicable. The State or Province code will be shown with its 2-digit state abbreviation.

Example

At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required

If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required

TAX-01 · 325 · Tax Identification Number · Optional Min 1 Max 20 · Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number TAX01 is required if tax exemption is being claimed.

TAX-02 · 309 · Location Qualifier · Optional · Code identifying type of location · SP State/Province

TAX-03 · 310 · Location Identifier · Optional Min 1 Max 30 · Code which identifies a specific location

TXI

291

Tax Information

OptionalMax use >1

To specify tax information

Usage notes

Required only on Canadian orders.

TXI-01 · 963 · Tax Type Code · Required · Code specifying the type of tax · GS Goods and Services Tax PG State or Provincial Tax on Goods PS State or Provincial Tax on Services

TXI-03 · 954 · Percent · Optional Min 1 Max 10 · Percentage expressed as a decimal TXI03 is the tax percent expressed as a decimal.

TXI-06 · 441 · Tax Exempt Code · Optional · Code identifying exemption status from sales and use tax · F Exempt (Goods and Services Tax) G Exempt (Provincial Sales Tax) T Totally Exempt X Exempt - Letter on file

SCH Loop

OptionalMax 200

SCH

295

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

• The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

Usage notes

This segment will contain the requested delivery dates and quantities.

SCH-01 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity

SCH-02 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-05 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time SCH05 specifies the interpretation to be used for SCH06 and SCH07. · 002 Delivery Requested 010 Requested Ship

SCH-06 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

SLN Loop

OptionalMax 1000

SLN

470

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Usage notes

Deere uses this segment for communicating configurable options on a base whole good machines identified at the line-item. Part number and descriptions will always be sent.
Option pricing may be included in this segment, but the item price is inclusive of these costs.

Example

If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required

If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

SLN-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set SLN01 is the identifying number for the subline item. SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-02 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.

SLN-03 · 662 · Relationship Code · Required · Code indicating the relationship between entities SLN03 is the configuration code indicating the relationship of the subline item to the baseline item. · A Add O Information Only

SLN-04 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-06 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

SLN-07 · 639 · Basis of Unit Price Code · Optional · Code identifying the type of unit price for an item · PE Price per Each

SLN-08 · 662 · Relationship Code · Optional · Code indicating the relationship between entities SLN08 is a code indicating the relationship of the price or amount to the associated segment. · I Included

SLN-09 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · BP Buyer's Part Number PD Part Number Description

SLN-10 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

SLN-11 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · BP Buyer's Part Number PD Part Number Description

SLN-12 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

Summary

CTT Loop

OptionalMax 1

CTT

010

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set · Usage notes Total number of PO1 segments in the transaction

CTT-02 · 347 · Hash Total · Optional Min 1 Max 10 · Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. ## Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.

SE

030

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample from Deere

ISA*00**00**01*DEERE*ZZ*SUPPLIER*150516*1232*U*00401*000000001*0* P*>
GS*PO*DEERE*SUPPLIER*20150516*1232*1*X*004010
ST*850*10001
BEG*00*SA*4507435575**20150516***IEL
PER*BD*DEERE BUYER NAME
FOB*DE*OR*FREE-FORMDESCRIPTION**DAP*PD*FREE-FORMDESCRIPTION
N1*BT*John Deere U.S. Ag, Deere & Company
N2*C/O Accts. Payable Shared Services
N3*PO BOX 8808
N4*MOLINE*IL*612668808*US
N1*ST*DEERE DELIVERY LOCATION*92*731780
N3*DELIVERY STREET ADDRESS
N4*CITY*SK*S3N 2V7*CA
TD5*B***M*Truck
PO1*00010*1*PC*42200*TE*BP*4314E*EC*A*ON*73626707
CUR*BY*CAD
PID*F****435D RIGID DRAPER PKG 0821 PLATFORM
SCH*1*PC***010*20150611
SLN*00010**A******BP*9096*PD*9096 STABILIZER WHEELS
SLN*00010**O******BP*0409*PD*0409 - English
SLN*00010**O******BP*0184*PD*0184 - Canada
SLN*00010**A******BP*0821*PD*0821 PACKAGE
CTT*1*1
SE*22*10001
GE*1*1
IEA*1*00000000