John Deere
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Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BEG
    020
    Beginning Segment for Purchase Order
    Max use 1
    Required
    REF
    050
    Reference Identification
    Max use 1
    Optional
    PER
    060
    Administrative Communications Contact
    Max use 3
    Optional
    TAX
    070
    Tax Reference
    Max use 1
    Optional
    FOB
    080
    F.O.B. Related Instructions
    Max use 1
    Optional
    N1 Loop
    detail
    PO1 Loop
    PO1
    010
    Baseline Item Data
    Max use 1
    Required
    CUR
    020
    Currency
    Max use 1
    Optional
    PO3
    030
    Additional Item Detail
    Max use 25
    Optional
    PID Loop
    REF
    100
    Reference Identification
    Max use 1
    Optional
    TAX
    170
    Tax Reference
    Max use 1
    Optional
    TXI
    291
    Tax Information
    Max use 1
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PO
    Purchase Order (850)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    850
    Purchase Order
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BEG
    020

    Beginning Segment for Purchase Order

    RequiredMax use 1

    To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

    Usage notes

    The segment indicates whether the order is an Original, Cancellation, Add (to add an item), or Replacement of the delivery date for the material on this purchase order number.
    A code other than 'SA' in the type of P.O. indicates special handling. Supplier should contact the Deere buyer if they are not aware of what special needs pertain to this order.

    The Invoice type code specifies whether Deere requires an invoice

    Example
    BEG-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    01
    Cancellation
    02
    Add
    05
    Replace
    BEG-02
    92
    Purchase Order Type Code
    Required

    Code specifying the type of Purchase Order

    CF
    Confirmation
    NP
    New Product Introduction
    RO
    Rush Order

    Used with John Deere Parts emergency or
    "machine-down" orders

    RR
    Repair and Return
    SA
    Stand-alone Order
    SW
    Stop Work

    Used John Deere inter-factory flash orders.

    BEG-03
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    BEG-05
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BEG05 is the date assigned by the purchaser to purchase order.
    Usage notes

    This is the purchase order date.

    BEG-08
    1019
    Invoice Type Code
    Optional

    Code defining the method by which invoices are to be processed

    IEL
    Invoice Electronically
    INR
    Invoice Not Required (Such As Evaluated Receipts Settlements)
    REF
    050

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    This segment may be used by the Deere units to indicate reference information for a delivery.

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    AEM
    Distribution Center Number
    DD
    Document Identification Code
    KK
    Delivery Reference
    ON
    Dealer Order Number
    VI
    Pool Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    PER
    060

    Administrative Communications Contact

    OptionalMax use 3

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    This segment may have multiple occurrences identifying a contact within Deere

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    BD
    Buyer Name or Department
    EX
    Expeditor
    IC
    Information Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    PER-05
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    TE
    Telephone
    PER-06
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    TAX
    070

    Tax Reference

    OptionalMax use >1

    To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    Usage notes

    Deere will send a tax exemption identification number in this segment when applicable. The State or Province code will be shown with its 2-digit state abbreviation.

    The tax I.D. applies to the total purchase order.

    Example
    At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required
    If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required
    TAX-01
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    • TAX01 is required if tax exemption is being claimed.
    TAX-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    SP
    State/Province
    TAX-03
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    FOB
    080

    F.O.B. Related Instructions

    OptionalMax use >1

    To specify transportation instructions relating to shipment

    Usage notes

    This segment will identify if payment terms for transportation are Collect or Prepaid. The location qualifier identifies if the shipment is covered through destination or origin.

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    DE
    Per Contract
    PP
    Prepaid (by Seller)
    FOB-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    DE
    Destination (Shipping)
    OR
    Origin (Shipping Point)
    FOB-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    FOB-05
    335
    Transportation Terms Code
    Optional

    Code identifying the trade terms which apply to the shipment transportation responsibility

    CFR
    Cost and Freight
    CIF
    Cost, Insurance, and Freight
    CIP
    Carriage and Insurance Paid To
    CPT
    Carriage Paid To
    DAP
    Delivered at Place

    John Deere preferred

    DAT
    Delivered at Terminal

    John Deere preferred

    DDP
    Delivered Duty Paid
    EXW
    Ex Works
    FAS
    Free Alongside Ship
    FCA
    Free Carrier

    John Deere preferred

    FOB
    Free on Board
    FOB-06
    309
    Location Qualifier
    Optional

    Code identifying type of location

    • FOB06 is the code specifying the title passage location.
    PD
    Place of Delivery
    FOB-07
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    N1 Loop
    RequiredMax 200
    N1
    310

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    At least one N1 segment will always contain an indicator ("ST") for the ship to location. There will be an associated DUNS number or another Deere unique number to cross reference the address information. If the code "92" is used to indicate a Deere unique number, the supplier must be sure there is associated address information in the supplier's internal data base or in this transaction.

    In John Deere Parts business, the ordering dealer information will be transmitted in one of two N1 loop structures.

    • On Standard orders, the N1 qualified by "ST" will contain dealer information
    • Orders with alternate locations will use an N1 containing a "DL" qualifier for dealer identification.
    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    DL
    Dealer
    MA
    Party for whom Item is Ultimately Intended
    ST
    Ship To
    SU
    Supplier/Manufacturer
    T4
    Transfer Point
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    320

    Additional Name Information

    OptionalMax use 2

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N3
    330

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N4
    340

    Geographic Location

    OptionalMax use >1

    To specify the geographic place of the named party

    Usage notes

    The optional data contained in the last field (N406) of the N4 segment is the receiving gate and dept of the Deere customer. This information should be communicated on shipping information to assure the materials are delivered to the correct gate or dock

    Example
    If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    N4-05
    309
    Location Qualifier
    Optional

    Code identifying type of location

    DE
    Destination (Shipping)
    N4-06
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    PER
    360

    Administrative Communications Contact

    OptionalMax use >1

    To identify a person or office to whom administrative communications should be directed

    Usage notes

    This segment may have multiple occurrences identifying contacts within the organization specified in the previous N1 segment

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    RP
    Responsible Person
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    EM
    Electronic Mail
    FX
    Facsimile
    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    TD5
    390

    Carrier Details (Routing Sequence/Transit Time)

    OptionalMax use 12

    To specify the carrier and sequence of routing and provide transit time information

    Usage notes

    This segment will specify free form description of shipment routing. It may also contain the name of the carrier that Deere has contracted

    Example
    If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
    TD5-01
    133
    Routing Sequence Code
    Optional

    Code describing the relationship of a carrier to a specific shipment movement

    B
    Origin/Delivery Carrier (Any Mode)
    TD5-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
    2
    Standard Carrier Alpha Code (SCAC)
    TD5-03
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    TD5-04
    91
    Transportation Method/Type Code
    Optional

    Code specifying the method or type of transportation for the shipment

    A
    Air
    M
    Motor (Common Carrier)
    R
    Rail
    S
    Ocean
    TD5-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    TD5-12
    284
    Service Level Code
    Optional

    Code indicating the level of transportation service or the billing service offered by the transportation carrier

    Usage notes

    John Deere Parts may transmit expected delivery requirements in this element.

    AM
    A.M.
    ND
    Next Day Air
    SC
    Second Day Air
    SD
    Saturday
    SE
    Second Day
    SG
    Standard Ground
    ZZ
    Mutually Defined

    The "ZZ" code will be used for Will-Call types

    TD3
    400

    Carrier Details (Equipment)

    OptionalMax use 12

    To specify transportation details relating to the equipment used by the carrier

    Usage notes

    Deere will utilize this segment when predetermined trailer numbers exist. (e.g. bulk oil orders to petroleum suppliers)

    Example
    If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required
    TD3-01
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    TL
    Trailer (not otherwise specified)
    TD3-02
    206
    Equipment Initial
    Optional
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    TD3-03
    207
    Equipment Number
    Optional
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Detail

    PO1 Loop
    RequiredMax 100000
    PO1
    010

    Baseline Item Data

    RequiredMax use 1

    To specify basic and most frequently used line item data

    • PO102 is required.
    Usage notes

    This segment contains the Deere part number, supplier's part number, part description being ordered, and pricing configurations, and other information related to the part. The customer order number will also be included in this segment, when the business process requires this data.

    Example
    If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
    If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required
    If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
    If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
    If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
    PO1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • PO101 is the line item identification.
    PO1-02
    330
    Quantity Ordered
    Optional
    Min 1Max 15

    Quantity ordered

    PO1-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    PO1-04
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    PO1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    NC
    No Charge
    NQ
    No Quote
    TC
    Contract Price per Hundred
    TE
    Contract Price per Each
    TM
    Contract Price per Thousand
    PO1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-17
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    PO1-19
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PO1-20
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    DG
    Discount Grouping
    EC
    Engineering Change Level
    HD
    International Harmonized Commodity Code
    MF
    Manufacturer
    MG
    Manufacturer's Part Number
    ON
    Customer Order Number
    PD
    Part Number Description
    PL
    Purchaser's Order Line Number
    RC
    Returnable Container Number
    TW
    Program Code
    VP
    Vendor's (Seller's) Part Number
    CUR
    020

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    CUR-02
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    PO3
    030

    Additional Item Detail

    OptionalMax use 25

    To specify additional item-related data involving variations in normal price/quantity structure

    Usage notes

    This segment is used by Deere to send alternative quantity and unit of measures for raw material orders

    Example
    PO3-01
    371
    Change Reason Code
    Required

    Code specifying the reason for price or quantity change

    AQ
    Alternate Quantity and Unit of Measure
    PO3-06
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    PO3-07
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO307 defines the unit of measure for PO306.
    PID Loop
    OptionalMax 1000
    PID
    050

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Usage notes

    This segment may be used for free-form description.

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    REF
    100

    Reference Identification

    OptionalMax use >1

    To specify identifying information

    Usage notes

    This segment may be included to provide additional delivery location information.
    The "DK" qualifier indicates a particular factory location beyond the receiving gate which the receiving customer would expect to be attached to the shipping information, so that material can be routed to the correct internal location

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    DK
    Dock Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    This defines a more specific delivery location than defined in N4 segment, element 06, at the header leveL.

    SAC Loop
    OptionalMax 25
    SAC
    130

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    This segment will be used to communicate special "set-up" charges in addition to material price in the PO1 segment.

    Example
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    G760
    Set-up
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional

    Code indicating method of handling for an allowance or charge

    06
    Charge to be Paid by Customer
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    TAX
    170

    Tax Reference

    OptionalMax use >1

    To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    Usage notes

    Deere will send a tax exemption number in this segment when applicable. The State or Province code will be shown with its 2-digit state abbreviation.

    Example
    At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required
    If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required
    TAX-01
    325
    Tax Identification Number
    Optional
    Min 1Max 20

    Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

    • TAX01 is required if tax exemption is being claimed.
    TAX-02
    309
    Location Qualifier
    Optional

    Code identifying type of location

    SP
    State/Province
    TAX-03
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    TXI
    291

    Tax Information

    OptionalMax use >1

    To specify tax information

    Usage notes

    Required only on Canadian orders.

    Example
    TXI-01
    963
    Tax Type Code
    Required

    Code specifying the type of tax

    GS
    Goods and Services Tax
    PG
    State or Provincial Tax on Goods
    PS
    State or Provincial Tax on Services
    TXI-03
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    • TXI03 is the tax percent expressed as a decimal.
    TXI-06
    441
    Tax Exempt Code
    Optional

    Code identifying exemption status from sales and use tax

    F
    Exempt (Goods and Services Tax)
    G
    Exempt (Provincial Sales Tax)
    T
    Totally Exempt
    X
    Exempt - Letter on file
    SCH Loop
    OptionalMax 200
    SCH
    295

    Line Item Schedule

    RequiredMax use 1

    To specify the data for scheduling a specific line-item

    • The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
    Usage notes

    This segment will contain the requested delivery dates and quantities.

    Example
    SCH-01
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SCH-02
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SCH-05
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
    002
    Delivery Requested
    010
    Requested Ship
    SCH-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    SLN Loop
    OptionalMax 1000
    SLN
    470

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Usage notes

    Deere uses this segment for communicating configurable options on a base whole good machines identified at the line-item. Part number and descriptions will always be sent.
    Option pricing may be included in this segment, but the item price is inclusive of these costs.

    Example
    If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
    If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-02
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
    SLN-03
    662
    Relationship Code
    Required

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    A
    Add
    O
    Information Only
    SLN-04
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SLN-06
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    SLN-07
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    PE
    Price per Each
    SLN-08
    662
    Relationship Code
    Optional

    Code indicating the relationship between entities

    • SLN08 is a code indicating the relationship of the price or amount to the associated segment.
    I
    Included
    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BP
    Buyer's Part Number
    PD
    Part Number Description
    SLN-10
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-11
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    BP
    Buyer's Part Number
    PD
    Part Number Description
    SLN-12
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Summary

    CTT Loop
    OptionalMax 1
    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    Usage notes

    Total number of PO1 segments in the transaction

    CTT-02
    347
    Hash Total
    Optional
    Min 1Max 10

    Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

    ## Example:
    -.0018 First occurrence of value being hashed.
    .18 Second occurrence of value being hashed.
    1.8 Third occurrence of value being hashed.
    18.01 Fourth occurrence of value being hashed.

    1855 Hash total prior to truncation.
    855 Hash total after truncation to three-digit field.

    SE
    030

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Deere

    ISA*00**00**01*DEERE*ZZ*SUPPLIER*150516*1232*U*00401*000000001*0* P*>
    GS*PO*DEERE*SUPPLIER*20150516*1232*1*X*004010
    ST*850*10001
    BEG*00*SA*4507435575**20150516***IEL
    PER*BD*DEERE BUYER NAME
    FOB*DE*OR*FREE-FORMDESCRIPTION**DAP*PD*FREE-FORMDESCRIPTION
    N1*BT*John Deere U.S. Ag, Deere & Company
    N2*C/O Accts. Payable Shared Services
    N3*PO BOX 8808
    N4*MOLINE*IL*612668808*US
    N1*ST*DEERE DELIVERY LOCATION*92*731780
    N3*DELIVERY STREET ADDRESS
    N4*CITY*SK*S3N 2V7*CA
    TD5*B***M*Truck
    PO1*00010*1*PC*42200*TE*BP*4314E*EC*A*ON*73626707
    CUR*BY*CAD
    PID*F****435D RIGID DRAPER PKG 0821 PLATFORM
    SCH*1*PC***010*20150611
    SLN*00010**A******BP*9096*PD*9096 STABILIZER WHEELS
    SLN*00010**O******BP*0409*PD*0409 - English
    SLN*00010**O******BP*0184*PD*0184 - Canada
    SLN*00010**A******BP*0821*PD*0821 PACKAGE
    CTT*1*1
    SE*22*10001
    GE*1*1
    IEA*1*00000000

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