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Invoice
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Stedi maintains this guide based on public documentation from Kohl's. Contact Kohl's for official EDI specifications. To report any errors in this guide, please contact us.
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    N1 Loop
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    detail
    IT1 Loop
    IT1
    010
    Baseline Item Data (Invoice)
    Max use 1
    Required
    PID Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG03 is the date assigned by the purchaser to purchase order.
    Usage notes

    Kohl's original Purchase Order creation date

    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Kohl's Purchase Order number

    N1 Loop
    RequiredMax 200
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes
    • Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship
      document.

    • For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.

    • For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading partners should not ship goods to this corporate location.

    • Examples:

    When N101 = BY or ST
    Then N103 = 92
    N104 = valid Distribution Center Number or Store Number

    When N101 = RI
    Then N102 = remit-to name
    N103 = 1 or 9
    N104 = valid DUNS number

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BY
    Buying Party (Purchaser)
    RI
    Remit To
    ST
    Ship To
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    01
    D-U-N-S Number, Dun & Bradstreet
    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Appropriate Vendor/Factor DUNS

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    This segment is recommended only when N101 = RI.

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment is recommended only when N101 = RI.

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    ITD
    130

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Usage notes

    When sending a freight charge, send the discount as an amount (ITD08), not as a percentage (ITD03)

    Example
    If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
    ITD-01
    336
    Terms Type Code
    Optional

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    01
    Basic
    02
    End of Month (EOM)
    03
    Fixed Date
    04
    Deferred or Installment
    05
    Discount Not Applicable
    06
    Mixed
    07
    Extended
    08
    Basic Discount Offered
    09
    Proximo
    10
    Instant
    11
    Elective
    12
    10 Days After End of Month (10 EOM)
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    Usage notes

    Beginning of terms period

    1
    Ship Date
    2
    Delivery Date
    3
    Invoice Date
    7
    Effective Date
    ITD-03
    338
    Terms Discount Percent
    Optional
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-04
    370
    Terms Discount Due Date
    Optional
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD

    ITD-05
    351
    Terms Discount Days Due
    Optional
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    Usage notes

    Date when the total invoice amount (NET) becomes due

    ITD-07
    386
    Terms Net Days
    Optional
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    Usage notes

    Number of days in the terms period (beginning as specified in ITD02) until the total invoice amount (NET) becomes due (Discount not applicable)

    ITD-08
    362
    Terms Discount Amount
    Optional
    Min 1Max 10

    Total amount of terms discount

    ITD-09
    388
    Terms Deferred Due Date
    Optional
    CCYYMMDD format

    Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

    Usage notes

    Date by which the deferred payment, or percent of invoice payable is due

    ITD-10
    389
    Deferred Amount Due
    Optional
    Min 1Max 10

    Deferred amount due for payment

    Usage notes

    Deferred amount due for payment

    ITD-11
    342
    Percent of Invoice Payable
    Optional
    Min 1Max 5

    Amount of invoice payable expressed in percent

    DTM
    140

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    002
    Delivery Requested
    007
    Effective
    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Detail

    IT1 Loop
    RequiredMax 200000
    IT1
    010

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Example
    If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required
    If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
    If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
    IT1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    IT1-02
    358
    Quantity Invoiced
    Optional
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    AS
    Assortment
    EA
    Each
    IT1-04
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-05
    639
    Basis of Unit Price Code
    Optional

    Code identifying the type of unit price for an item

    NC
    No Charge
    WE
    Wholesale Price per Each
    IT1-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    SZ
    Vendor Alphanumeric Size Code (NRMA)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    VA
    Vendor's Style Number
    VE
    Vendor Color
    IT1-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-08
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-09
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-10
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-11
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-12
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-13
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    IT1-14
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IT1-15
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID Loop
    OptionalMax 1000
    Usage notes
    • There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
    • The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.
    PID
    060

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    08
    Product
    73
    Vendor color description
    74
    Vendor size description
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    25 Character Vendor Style Description
    25 Character Vendor Color Description
    25 Character Vendor Size Description

    SLN Loop
    OptionalMax 1000
    SLN
    200

    Subline Item Detail

    RequiredMax use 1

    To specify product subline detail item data

    Usage notes

    The UPC or EAN is required.

    • The buyer’s catalog number, vendor style, color code and size code are not required.
    • Invoices transmitted with only the buyer’s catalog number will be rejected.
    • This segment/loop will only be sent if IT103 is AS. There may be multiple occurrences of this segment/loop depending on the number of unique items in the pre-pack.
    • The price in the IT104 must be sent with a decimal point when there are cents included in the cost, i.e. $15.95 would be sent as 15.95 and $29.00 would be sent as 29.
    • It is a requirement that when invoicing an assortment pack that the IT103 is AS and the IT107 reflects the pack UPC number. The IT1/SLN loops would contain the item UPC numbers.
    Example
    If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
    If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
    SLN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • SLN01 is the identifying number for the subline item.
    • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
    SLN-03
    662
    Relationship Code
    Required

    Code indicating the relationship between entities

    • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
    I
    Included
    SLN-04
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SLN-05
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SLN-06
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    SLN-09
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    BO
    Buyers Color
    CB
    Buyer's Catalog Number
    CM
    National Retail Merchants Association Color Code
    EN
    European Article Number (EAN) (2-5-5-1)
    IN
    Buyer's Item Number
    IZ
    Buyer's Size Code
    SM
    National Retail Merchants Association Size Code
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    VA
    Vendor's Style Number
    SLN-10
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-11
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SLN-12
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-13
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SLN-14
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-15
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SLN-16
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    SLN-17
    235
    Product/Service ID Qualifier
    Optional
    Min 2Max 2

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    SLN-18
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    PID
    220

    Product/Item Description

    OptionalMax use 1000

    To describe a product or process in coded or free-form format

    Usage notes
    • There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
    • The PID at the SLN loop is only used when IT103 is AS.
    • The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.
    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    08
    Product
    73
    Vendor color description
    74
    Vendor size description
    PID-05
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    25 Character Vendor Style Description
    25 Character Vendor Color Description
    25 Character Vendor Size Description

    Summary

    TDS
    010

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Usage notes

    The TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    TDS-02
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    TDS-03
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
    TDS-04
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TDS04 indicates the total amount of terms discount.
    CAD
    030

    Carrier Detail

    OptionalMax use 1

    To specify transportation details for the transaction

    Example
    At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
    If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required
    CAD-04
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    CAD-05
    387
    Routing
    Optional
    Min 1Max 35

    Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

    CAD-07
    128
    Reference Identification Qualifier
    Optional

    Code qualifying the Reference Identification

    BM
    Bill of Lading Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CAD-08
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Maximum 16 characters.

    SAC Loop
    OptionalMax 10
    SAC
    040

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes
    • Either the allowance total amount (SAC05) OR the allowance percent (SAC07) must be included. Kohl’s will reject invoices sent with both an amount and percent.
    • A code of C310 in the SAC02 field will be used whenever there are extended days.
    Example
    At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    N
    No Allowance or Charge
    P
    Promotion
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    A260
    Advertising Allowance
    B720
    Cooperative Advertising/Merchandising Allowance (Performance)
    C000
    Defective Allowance
    C260
    Discount - Incentive
    C300
    Discount - Special
    C310
    Discount
    C540
    Early Buy Allowance
    D240
    Freight
    D500
    Handling
    D920
    Insurance Fee
    D980
    Insurance
    E560
    Marking or Tagging Charge
    E750
    New Store Discount
    E800
    No Return Credit Allowance
    E950
    One-Time License Fee
    F180
    Pallet
    F460
    Postage
    F670
    Price and Marketing Allowance
    F800
    Promotional Allowance
    G740
    Service Charge
    G830
    Shipping and Handling
    H090
    Special Handling
    H730
    Tax - Local Sales Tax
    H750
    Tax - Sales Tax (State and Local)
    H770
    Tax - State Tax
    I170
    Trade Discount
    I240
    Transportation And Setup
    I250
    Transportation Charge (Minimum Rate)
    I260
    Transportation Direct Billing
    I280
    Transportation Vendor Provided
    I310
    Truckload Discount
    I410
    Unsaleable Merchandise Allowance
    I530
    Volume Discount
    I570
    Warehouse
    SAC-03
    559
    Agency Qualifier Code
    Optional

    Code identifying the agency assigning the code values

    VI
    Voluntary Inter-Industry Commerce Standard (VICS) EDI
    SAC-04
    1301
    Agency Service, Promotion, Allowance, or Charge Code
    Optional

    Agency maintained code identifying the service, promotion, allowance, or charge

    • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
    TC
    Ticketing Service
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional

    Code indicating on what basis allowance or charge percent is calculated

    3
    Discount/Gross
    SAC-07
    332
    Percent
    Optional
    Min 1Max 6

    Percent expressed as a percent

    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice

    The allowance or charge amount will be reflected in the total transaction amount.
    i.e., Total Invoice Amount = Merchandise Price + Charges - Allowances)

    ISS Loop
    OptionalMax 1
    ISS
    060

    Invoice Shipment Summary

    RequiredMax use 1

    To specify summary details of total items shipped in terms of quantity, weight, and volume

    Example
    If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
    ISS-01
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    ISS-02
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    CH
    Container
    CT
    Carton
    EA
    Each
    CTT
    070

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    080

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Kohl's 1

    ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
    GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
    ST*810*0001
    BIG*20121020*863201*20120815*5777221
    N1*BY**92*00890
    N1*ST**92*00890
    N1*RI*VENDOR’S FACTOR*01*009998888
    N3*123 MAIN STREET
    N4*ORLANDO*FL*55555*US
    ITD*01*3*10*20121215**20121215*45
    DTM*011*20121020
    IT1*1*10*EA*9*WE*UP*123456789012
    IT1*2*10*EA*8.99*WE*UP*123456987652*CB*0112022*VA*B54321*VE*400*SZ*55325
    PID*F*08***DESK LAMP
    PID*F*73***BLUE
    PID*F*74***MEDIUM
    TDS*18290*17990*16191*1799
    CAD****ABCD*CARRIER NAME**BM*9876543
    SAC*C*D240**TC*300*******02
    ISS*1*CT
    CTT*2
    SE*21*0001
    GE*1*600000001
    IEA*1*600000001

    Sample from Kohl's 2

    ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
    GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
    ST*810*0001
    BIG*20121020*863201*20120815*5777221
    N1*BY**92*00142
    N1*ST**92*00142
    N1*RI*VENDOR’S FACTOR*01*009998888
    N3*123 MAIN STREET
    N4*ORLANDO*FL*55555*US
    ITD*01*3*10*20121206**20121206*45
    DTM*011*20121220
    IT1*1*10*EA*9*WE*UP*123456789012
    IT1*2*10*EA*8.99*WE*UP*123456987652*CB*0112022*VA*B54321*VE*400*SZ*55325
    PID*F*08***DESK LAMP
    PID*F*73***BLUE
    PID*F*74***MEDIUM
    TDS*18290*17990*16491*1799
    CAD****ABCD*CARRIER NAME**BM*9876543
    SAC*C*D240**TC*300*******02
    ISS*1*CT
    CTT*2
    SE*21*0001
    GE*1*600000001
    IEA*1*600000001

    Sample from Kohl's 3

    ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
    GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
    ST*810*0001
    BIG*20121020*863201*20120815*5777221
    N1*BY**92*00810
    N1*ST**92*00810
    N1*RI*VENDOR’S FACTOR*01*009998888
    N3*123 MAIN STREET
    N4*ORLANDO*FL*55555*US
    ITD*01*3*10*20121206**20121206*45
    DTM*011*20121215
    IT1**10*AS*18**UP*400111111111
    SLN*1**I*3*EA*3***UP*111111111111
    SLN*1**I*2*EA*3***UP*111111111222
    SLN*1**I*1*EA*2.99***UP*111111111333
    TDS*18290*17990*16491*1799
    CAD****ABCD*CARRIER NAME**BM*9876543
    SAC*C*D240**TC*300*******02
    ISS*1*CT
    CTT*2
    SE*21*0001
    GE*1*600000001
    IEA*1*600000001

    Sample from Kohl's 4

    ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
    GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
    ST*810*0001
    BIG*20121020*863201*20120815*5777221
    N1*BY**92*00810
    N1*ST**92*00810
    N1*RI*VENDOR’S FACTOR*01*009998888
    N3*123 MAIN STREET
    N4*ORLANDO*FL*55555*US
    ITD*01*3*10*20121206**20111206*45
    DTM*011*20121220
    IT1**30*EA*3**UP*111111111111
    IT1**20*EA*3**UP*111111111222
    IT1**10*EA*2.99**UP*111111111333
    TDS*18290*17990*16491*1799
    CAD****ABCD*CARRIER NAME**BM*9876543
    SAC*C*D240**TC*300*******02
    ISS*1*CT
    CTT*2
    SE*21*0001
    GE*1*600000001
    IEA*1*600000001

    Sample from Kohl's 5

    ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
    GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
    ST*810*0001
    BIG*20120924*10039*20120604*7777221
    N1*BY**92*00875
    N1*ST**92*00875
    N1*RI*KOHLS VENDOR*1*123456789
    N3*123 MAIN STREET
    N4*ORLANDO*FL*55555*US
    ITD*01*1****20121123*60
    DTM*011*20120924
    IT1*1*16*EA*6.07*WE*UP*123456789012
    IT1*2*33*EA*10.2*WE*UP*123456987652
    TDS*43372
    CAD****ABCD*CARRIER NAME
    ISS*49*EA
    CTT*2
    SE*16*0001
    GE*1*600000001
    IEA*1*600000001

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