X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IN Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 810 Invoice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIG

020

Beginning Segment for Invoice

RequiredMax use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required Min 1 Max 22 · Identifying number assigned by issuer

BIG-03 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD BIG03 is the date assigned by the purchaser to purchase order. · Usage notes Kohl's original Purchase Order creation date

BIG-04 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser · Usage notes Kohl's Purchase Order number

N1 Loop

RequiredMax 200

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

• Kohl’s has multiple Distribution Centers. DC to Store relationships are transmitted via the EDI 816- Organizational Relationship
  document.

• For Pack by Store (Mark for Store) invoices, the value in the N104 field must be the Store’s valid Kohl’s five digit Distribution Center number, for example, 00830. A store number will only be accepted in the N104 field on a Direct to Store invoice.

• For Import and Landed invoices, the value in the N104 field after the 92 qualifier must be the Kohl’s five digit “00899” corporate location number instead of a Kohl’s Distribution Center number. 00899 is NOT a valid physical “Ship To” location but an internal accounting location. Trading partners should not ship goods to this corporate location.

• Examples:

When N101 = BY or ST
Then N103 = 92
N104 = valid Distribution Center Number or Store Number

When N101 = RI
Then N102 = remit-to name
N103 = 1 or 9
N104 = valid DUNS number

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser) RI Remit To ST Ship To

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 1 D-U-N-S Number, Dun & Bradstreet 01 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Appropriate Vendor/Factor DUNS

N3

090

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

This segment is recommended only when N101 = RI.

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

100

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

This segment is recommended only when N101 = RI.

N4-01 · 19 · City Name · Optional Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

ITD

130

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

When sending a freight charge, send the discount as an amount (ITD08), not as a percentage (ITD03)

Example

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

ITD-01 · 336 · Terms Type Code · Optional · Code identifying type of payment terms If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. · 01 Basic 02 End of Month (EOM) 03 Fixed Date 04 Deferred or Installment 05 Discount Not Applicable 06 Mixed 07 Extended 08 Basic Discount Offered 09 Proximo 10 Instant 11 Elective 12 10 Days After End of Month (10 EOM)

ITD-02 · 333 · Terms Basis Date Code · Optional · Code identifying the beginning of the terms period · Usage notes Beginning of terms period · 1 Ship Date 2 Delivery Date 3 Invoice Date 7 Effective Date

ITD-03 · 338 · Terms Discount Percent · Optional Min 1 Max 6 · Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional CCYYMMDD format · Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional Min 1 Max 3 · Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD · Usage notes Date when the total invoice amount (NET) becomes due

ITD-07 · 386 · Terms Net Days · Optional Min 1 Max 3 · Number of days until total invoice amount is due (discount not applicable) · Usage notes Number of days in the terms period (beginning as specified in ITD02) until the total invoice amount (NET) becomes due (Discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional Min 1 Max 10 · Total amount of terms discount

ITD-09 · 388 · Terms Deferred Due Date · Optional CCYYMMDD format · Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD · Usage notes Date by which the deferred payment, or percent of invoice payable is due

ITD-10 · 389 · Deferred Amount Due · Optional Min 1 Max 10 · Deferred amount due for payment · Usage notes Deferred amount due for payment

ITD-11 · 342 · Percent of Invoice Payable · Optional Min 1 Max 5 · Amount of invoice payable expressed in percent

DTM

140

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 002 Delivery Requested 007 Effective 011 Shipped

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

Detail

IT1 Loop

RequiredMax 200000

IT1

010

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

Example

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set IT101 is the purchase order line item identification.

IT1-02 · 358 · Quantity Invoiced · Optional Min 1 Max 10 · Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · AS Assortment EA Each

IT1-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Code identifying the type of unit price for an item · NC No Charge WE Wholesale Price per Each

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · CB Buyer's Catalog Number EN European Article Number (EAN) (2-5-5-1) SZ Vendor Alphanumeric Size Code (NRMA) UP U.P.C. Consumer Package Code (1-5-5-1) VA Vendor's Style Number VE Vendor Color

IT1-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-08 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-09 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-10 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-12 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-13 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

IT1-14 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-15 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PID Loop

OptionalMax 1000

Usage notes

• There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
• The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.

PID

060

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-02 · 750 · Product/Process Characteristic Code · Optional · Code identifying the general class of a product or process characteristic · 08 Product 73 Vendor color description 74 Vendor size description

PID-05 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes 25 Character Vendor Style Description 25 Character Vendor Color Description 25 Character Vendor Size Description

SLN Loop

OptionalMax 1000

SLN

200

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Usage notes

The UPC or EAN is required.

• The buyer’s catalog number, vendor style, color code and size code are not required.
• Invoices transmitted with only the buyer’s catalog number will be rejected.
• This segment/loop will only be sent if IT103 is AS. There may be multiple occurrences of this segment/loop depending on the number of unique items in the pre-pack.
• The price in the IT104 must be sent with a decimal point when there are cents included in the cost, i.e. $15.95 would be sent as 15.95 and $29.00 would be sent as 29.
• It is a requirement that when invoicing an assortment pack that the IT103 is AS and the IT107 reflects the pack UPC number. The IT1/SLN loops would contain the item UPC numbers.

Example

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required

If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required

If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required

SLN-01 · 350 · Assigned Identification · Required Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set SLN01 is the identifying number for the subline item. SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-03 · 662 · Relationship Code · Required · Code indicating the relationship between entities SLN03 is the configuration code indicating the relationship of the subline item to the baseline item. · I Included

SLN-04 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

SLN-06 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

SLN-09 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · BO Buyers Color CB Buyer's Catalog Number CM National Retail Merchants Association Color Code EN European Article Number (EAN) (2-5-5-1) IN Buyer's Item Number IZ Buyer's Size Code SM National Retail Merchants Association Size Code UP U.P.C. Consumer Package Code (1-5-5-1) VA Vendor's Style Number

SLN-10 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

SLN-11 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SLN-12 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

SLN-13 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SLN-14 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

SLN-15 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SLN-16 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

SLN-17 · 235 · Product/Service ID Qualifier · Optional Min 2 Max 2 · Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SLN-18 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PID

220

Product/Item Description

OptionalMax use 1000

To describe a product or process in coded or free-form format

Usage notes

• There may be up to 3 occurrences of this segment depending on what, if any, descriptions are available to the vendor.
• The PID at the SLN loop is only used when IT103 is AS.
• The PID segment is conditional on whether the IT1 segment includes vendor style, vendor color, and/or vendor size codes.

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-02 · 750 · Product/Process Characteristic Code · Optional · Code identifying the general class of a product or process characteristic · 08 Product 73 Vendor color description 74 Vendor size description

PID-05 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes 25 Character Vendor Style Description 25 Character Vendor Color Description 25 Character Vendor Size Description

Summary

TDS

010

Total Monetary Value Summary

RequiredMax use 1

To specify the total invoice discounts and amounts

Usage notes

The TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

TDS-01 · 610 · Amount · Required Min 1 Max 15 · Monetary amount TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TDS-02 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS02 indicates the amount upon which the terms discount amount is calculated. TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

TDS-03 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).

TDS-04 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount TDS04 indicates the total amount of terms discount.

CAD

030

Carrier Detail

OptionalMax use 1

To specify transportation details for the transaction

Example

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required

CAD-04 · 140 · Standard Carrier Alpha Code · Optional Min 2 Max 4 · Standard Carrier Alpha Code

CAD-05 · 387 · Routing · Optional Min 1 Max 35 · Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

CAD-07 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification · BM Bill of Lading Number CN Carrier's Reference Number (PRO/Invoice)

CAD-08 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Maximum 16 characters.

SAC Loop

OptionalMax 10

SAC

040

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

• Either the allowance total amount (SAC05) OR the allowance percent (SAC07) must be included. Kohl’s will reject invoices sent with both an amount and percent.
• A code of C310 in the SAC02 field will be used whenever there are extended days.

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge N No Allowance or Charge P Promotion

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Code identifying the service, promotion, allowance, or charge · A260 Advertising Allowance B720 Cooperative Advertising/Merchandising Allowance (Performance) C000 Defective Allowance C260 Discount - Incentive C300 Discount - Special C310 Discount C540 Early Buy Allowance D240 Freight D500 Handling D920 Insurance Fee D980 Insurance E560 Marking or Tagging Charge E750 New Store Discount E800 No Return Credit Allowance E950 One-Time License Fee F180 Pallet F460 Postage F670 Price and Marketing Allowance F800 Promotional Allowance G740 Service Charge G830 Shipping and Handling H090 Special Handling H730 Tax - Local Sales Tax H750 Tax - Sales Tax (State and Local) H770 Tax - State Tax I170 Trade Discount I240 Transportation And Setup I250 Transportation Charge (Minimum Rate) I260 Transportation Direct Billing I280 Transportation Vendor Provided I310 Truckload Discount I410 Unsaleable Merchandise Allowance I530 Volume Discount I570 Warehouse

SAC-03 · 559 · Agency Qualifier Code · Optional · Code identifying the agency assigning the code values · VI Voluntary Inter-Industry Commerce Standard (VICS) EDI

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional · Agency maintained code identifying the service, promotion, allowance, or charge SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02. · TC Ticketing Service

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Code indicating on what basis allowance or charge percent is calculated · 3 Discount/Gross

SAC-07 · 332 · Percent · Optional Min 1 Max 6 · Percent expressed as a percent

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Code indicating method of handling for an allowance or charge · 02 Off Invoice The allowance or charge amount will be reflected in the total transaction amount. i.e., Total Invoice Amount = Merchandise Price + Charges - Allowances)

ISS Loop

OptionalMax 1

ISS

060

Invoice Shipment Summary

RequiredMax use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

Example

If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required

ISS-01 · 382 · Number of Units Shipped · Optional Min 1 Max 10 · Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

ISS-02 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case CH Container CT Carton EA Each

CTT

070

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of the number of IT1 segments.
  If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

SE

080

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample from Kohl's 1

ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS 
ST*810*0001
BIG*20121020*863201*20120815*5777221 
N1*BY**92*00890 
N1*ST**92*00890 
N1*RI*VENDOR’S FACTOR*01*009998888 
N3*123 MAIN STREET 
N4*ORLANDO*FL*55555*US 
ITD*01*3*10*20121215**20121215*45
DTM*011*20121020
IT1*1*10*EA*9*WE*UP*123456789012 
IT1*2*10*EA*8.99*WE*UP*123456987652*CB*0112022*VA*B54321*VE*400*SZ*55325 
PID*F*08***DESK LAMP
PID*F*73***BLUE 
PID*F*74***MEDIUM 
TDS*18290*17990*16191*1799
CAD****ABCD*CARRIER NAME**BM*9876543 
SAC*C*D240**TC*300*******02
ISS*1*CT
CTT*2
SE*21*0001
GE*1*600000001
IEA*1*600000001

Sample from Kohl's 2

ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
ST*810*0001
BIG*20121020*863201*20120815*5777221
N1*BY**92*00142
N1*ST**92*00142 
N1*RI*VENDOR’S FACTOR*01*009998888
N3*123 MAIN STREET
N4*ORLANDO*FL*55555*US
ITD*01*3*10*20121206**20121206*45
DTM*011*20121220
IT1*1*10*EA*9*WE*UP*123456789012
IT1*2*10*EA*8.99*WE*UP*123456987652*CB*0112022*VA*B54321*VE*400*SZ*55325 
PID*F*08***DESK LAMP 
PID*F*73***BLUE 
PID*F*74***MEDIUM 
TDS*18290*17990*16491*1799
CAD****ABCD*CARRIER NAME**BM*9876543 
SAC*C*D240**TC*300*******02
ISS*1*CT
CTT*2
SE*21*0001
GE*1*600000001
IEA*1*600000001

Sample from Kohl's 3

ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
ST*810*0001
BIG*20121020*863201*20120815*5777221
N1*BY**92*00810
N1*ST**92*00810
N1*RI*VENDOR’S FACTOR*01*009998888
N3*123 MAIN STREET
N4*ORLANDO*FL*55555*US
ITD*01*3*10*20121206**20121206*45
DTM*011*20121215
IT1**10*AS*18**UP*400111111111
SLN*1**I*3*EA*3***UP*111111111111
SLN*1**I*2*EA*3***UP*111111111222
SLN*1**I*1*EA*2.99***UP*111111111333
TDS*18290*17990*16491*1799
CAD****ABCD*CARRIER NAME**BM*9876543
SAC*C*D240**TC*300*******02
ISS*1*CT
CTT*2
SE*21*0001
GE*1*600000001
IEA*1*600000001

Sample from Kohl's 4

ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS 
ST*810*0001
BIG*20121020*863201*20120815*5777221
N1*BY**92*00810
N1*ST**92*00810
N1*RI*VENDOR’S FACTOR*01*009998888
N3*123 MAIN STREET
N4*ORLANDO*FL*55555*US
ITD*01*3*10*20121206**20111206*45
DTM*011*20121220
IT1**30*EA*3**UP*111111111111
IT1**20*EA*3**UP*111111111222
IT1**10*EA*2.99**UP*111111111333
TDS*18290*17990*16491*1799
CAD****ABCD*CARRIER NAME**BM*9876543
SAC*C*D240**TC*300*******02
ISS*1*CT
CTT*2
SE*21*0001
GE*1*600000001
IEA*1*600000001

Sample from Kohl's 5

ISA*00**00**12*PARTNERID *12*14147844480*121020*1136*U*00401*600000001*0*P*>
GS*IN*PARTNERID*14147844480*20121020*1136*600000001*X*004010VICS
ST*810*0001
BIG*20120924*10039*20120604*7777221 
N1*BY**92*00875 
N1*ST**92*00875 
N1*RI*KOHLS VENDOR*1*123456789 
N3*123 MAIN STREET 
N4*ORLANDO*FL*55555*US 
ITD*01*1****20121123*60
DTM*011*20120924
IT1*1*16*EA*6.07*WE*UP*123456789012 
IT1*2*33*EA*10.2*WE*UP*123456987652 
TDS*43372
CAD****ABCD*CARRIER NAME 
ISS*49*EA
CTT*2
SE*16*0001
GE*1*600000001
IEA*1*600000001