Kraft Heinz
/
Motor Carrier Load Tender
  • Specification
  • EDI Inspector
Import
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    B2
    020
    Beginning Segment for Shipment Information Transaction
    Max use 1
    Required
    B2A
    030
    Set Purpose
    Max use 1
    Required
    L11
    080
    Continuous Move Number
    Max use 50
    Optional
    L11
    080
    BOL of the previous leg of the Continuous Move
    Max use 50
    Optional
    G62
    090
    Date/Time
    Max use 1
    Optional
    AT5
    110
    Bill of Lading Handling Requirements
    Max use 6
    Optional
    NTE
    130
    Note/Special Instruction
    Max use 10
    Optional
    0100 Loop
    detail
    0300 Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SM
    Motor Carrier Load Tender (204)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    204
    Motor Carrier Load Tender
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B2
    020

    Beginning Segment for Shipment Information Transaction

    RequiredMax use 1

    To transmit basic data relating to shipment information

    Example
    B2-02
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
    • B202 is mandatory for transaction set 204.
    Usage notes

    Carrier’s SCAC Code

    B2-04
    145
    Shipment Identification Number
    Optional
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    Usage notes

    Bill of Lading Number (BOL). This identification number will be used for freight payment (sent to Kraft Heinz in the 210 segment).

    This will be the SID – 10 digit Shipment number

    B2-05
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    L
    Pounds
    B2-06
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    B2-07
    147
    Shipment Qualifier
    Optional

    Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

    Usage notes

    Based on the Load Class within SMS
    I = Load class I
    B = Load Class T (no stops)
    F = Load Class T (with stops)

    B
    Bill of Lading for Individual Shipment

    Single

    F
    Stop-off Shipment

    Shipment contains stop–off(s)

    I
    Intermodal

    Intermodal

    L
    LTL (less than truckload)
    B2A
    030

    Set Purpose

    RequiredMax use 1

    To allow for positive identification of transaction set purpose

    Example
    B2A-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original

    Used when the load is tendered for the first time is used when the load is tendered again to the same carrier as the original tender. This can occur when the shipment is recalled and retendered for transmission problems.

    01
    Cancellation

    Used when the shipment is recalled or cancelled

    04
    Change

    Used when something on the order changes:
    Ship/Delivery Dates
    PO’s added or deleted
    Stops added/deleted
    CM created

    L11
    080

    Continuous Move Number

    OptionalMax use 50

    To specify instructions in this business relationship or a reference number

    Usage notes

    This segment will be used when the Tender is part of a continuous
    move

    The CM qualifier will be used to designate the continuous move
    number.

    This segment will be used when the shipment being tendered is part of a continuous movement.

    The first leg of a continuous movement will be tendered as a ‘normal’ shipment. When the second leg is tendered, the first leg will be updated. A 204 update will be sent and there will be an L11 segment with a CM qualifier. The Continuous movement number will be sent in the L1101.

    When the second (or subsequent) leg of the continuous movement is tendered, there will be two occurrences of this segment.

    The first will contain the continuous movement number and the CM qualifier. The second occurrence will contain the shipment number (BOL) of the previous leg with the PSI qualifier.

    Example
    Variants (all may be used)
    L11BOL of the previous leg of the Continuous Move
    L11-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    This will be the Continuous Move Reference Number assigned by Kraft Heinz

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CM
    Continuous Move Number
    L11
    080

    BOL of the previous leg of the Continuous Move

    OptionalMax use 50

    To specify instructions in this business relationship or a reference number

    Usage notes

    This segment will be used when the Tender is part of a continuous
    move

    The PSI qualifier will be used to designate the previous leg of the
    continuous move.

    This segment will be used when the shipment being tendered is part of a continuous movement.

    The first leg of a continuous movement will be tendered as a ‘normal’ shipment. When the second leg is tendered, the first leg will be updated. A 204 update will be sent and there will be an L11 segment with a CM qualifier. The Continuous movement number will be sent in the L1101.

    When the second (or subsequent) leg of the continuous movement is tendered, there will be two occurrences of this segment.

    The first will contain the continuous movement number and the CM qualifier. The second occurrence will contain the shipment number (BOL) of the previous leg with the PSI qualifier.

    Example
    Variants (all may be used)
    L11Continuous Move Number
    L11-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    This will be the BOL of the previous leg of the continuous move.

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    PSI
    BOL of the previous leg of the Continuous Move
    G62
    090

    Date/Time

    OptionalMax use 1

    To specify pertinent dates and times

    • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
    Usage notes

    This segment is used to inform the carrier when they must respond to our offer. In other words, the 990 response is due back to LCC by the date and time provided in this segment. The Date & Time populated should be 2 hours after the tender time, and should be converted to local time for the carrier.

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    64
    Must Respond By
    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    1
    Must Respond By
    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time expressed in 24-hour clock time as follows: HHMM

    G62-05
    623
    Time Code
    Optional

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    LT
    Local Time
    AT5
    110

    Bill of Lading Handling Requirements

    OptionalMax use 6

    To identify Bill of Lading handling and service requirements

    Usage notes

    The AT5 segment is used to inform carriers that the shipment tender is a part of a loop. The carrier will need to invoice Kraft Heinz using a loop rate.

    Example
    Only one of Special Handling Code (AT5-01) or Special Handling Description (AT5-03) may be present
    Only one of Special Services Code (AT5-02) or Special Handling Description (AT5-03) may be present
    AT5-01
    152
    Special Handling Code
    Optional
    Min 2Max 3

    Code specifying special transportation handling instructions

    Usage notes

    Blank

    AT5-02
    560
    Special Services Code
    Optional
    Min 2Max 10

    Code identifying the special service

    Usage notes

    Blank

    AT5-03
    153
    Special Handling Description
    Optional
    Min 2Max 30

    Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate

    Usage notes

    Route Leg ID – contains ‘Route Template’, ‘Route Instance’, and the ‘Route Leg’ information

    NTE
    130

    Note/Special Instruction

    OptionalMax use 10

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    Up to 20 lines of additional data can be transmitted to the carriers. This data should include any comments that are sent to us via COD, or any standard comments that are associated with the stopoff. These could be directions to the facility or instructions about not using certain size equipment, etc.

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    ADD
    Additional Information
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0100 Loop
    OptionalMax >1
    N1
    140

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
    Usage notes

    This segment will be populated with the information associated with the SHIPPER CODE on the shipment.
    Ship-to Code and Ship-to Name. The internal customer number and qualifier will not be supplied when the shipment is a drop shipment.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SH
    Shipper
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Name of Shipper (Kraft Heinz Foods Company)

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    93
    Code assigned by the organization originating the transaction set

    Code assigned by Kraft Heinz

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Kraft Heinz internal customer number associated with Shipper

    N2
    150

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Additional shipper name information – if needed

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Additional shipper name information – if needed

    N3
    160

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    This segment is populated with the address information in the ship-to record.

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    170

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment contains the information relating to the ship-to record.

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    Usage notes

    City of Shipper

    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    Usage notes

    State or Province of Shipper

    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Postal / Zip code of shipper

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    Usage notes

    Country of Shipper (USA)

    G61
    190

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Usage notes

    This segment will contain information relating to the load planner that actually tendered the shipment. The contact name will be the load planner’s name (found in the shipment audit record, x-refed to the userid).
    The Communication number could be hard-coded to the 1888LOADCTR number. If at all possible if would be great to be able to map an extension number on the end.

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    SH
    Shipper Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Contact Name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    LCC Phone Number

    0200 Loop
    OptionalMax >1
    N7
    200

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Usage notes

    Information in this segment will come from the shipment record. Data element 40 – Equipment description code will be mapped as:

    TF when equipment type starts with a VN
    RT when equipment type starts with a RF
    TI when equipment type starts with an IN
    TA when equipment type starts with an HT

    The equipment length field is from the last two digits of the equipment type at the shipment level.

    Example
    If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required
    If either Volume (N7-08) or Volume Unit Qualifier (N7-09) is present, then the other is required
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 10

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    Usage notes

    Value Kraft Heinz will use 0 (zero)

    N7-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Weight of Shipment

    N7-04
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    N7-08
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Cubic Measure of shipment

    N7-09
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    M
    Cubic Meters (M3)

    for Brazil only

    N7-11
    40
    Equipment Description Code
    Optional

    Code identifying type of equipment used for shipment

    RT
    Controlled Temperature Trailer (Reefer)
    TA
    Trailer, Heated/Insulated/Ventilated
    TE
    Trailer Easter (Brazil only)
    TF
    Trailer, Dry Freight
    TI
    Trailer, Insulated
    N7-15
    567
    Equipment Length
    Optional
    Min 4Max 5

    Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

    Usage notes

    Length of equipment requested
    4800 – 48’ trailer
    5300 – 53’ trailer

    Detail

    0300 Loop
    RequiredMax >1
    S5
    010

    Stop Off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Usage notes

    The S5 is the beginning of the stop-off loop. There will be at LEAST two occurrences of the S5 segment with each 204.
    The weight, case count, and cube are populated from the stop off record. The stop reason code is straightforward and should be mapped accordingly. The stop sequence number will begin with 01 (for the original pickup) and 02 will designate the final unload.

    Example
    If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
    If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
    If either Volume (S5-07) or Volume Unit Qualifier (S5-08) is present, then the other is required
    S5-01
    165
    Stop Sequence Number
    Required
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    Usage notes

    Specific stop sequence number

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    CL
    Complete

    complete shipment

    CU
    Complete Unload

    complete unload (final stop)

    LD
    Load

    complete load (last pickup)

    PL
    Part Load

    part load (used when there are multiple pickup stops)

    PU
    Part Unload

    part unload (used when there are multiple delivery stops)

    S5-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Weight of Stop off

    S5-04
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    S5-05
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    Usage notes

    Number of units (Cases) shipped

    S5-06
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    S5-07
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Volume of stop off

    S5-08
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    M
    Cubic Meters (M3)

    for Brazil only

    L11
    020

    Shipment stop-off identifier

    RequiredMax use 50

    To specify instructions in this business relationship or a reference number

    Usage notes

    This will be the reference number returned in the 214

    The occurrence will include the shipment stop-off number (SID + 01 + stop), with the SI qualifier. The pickup stop will only have this reference. The delivery stops will have this qualifier and another occurrence of the L11.

    Example
    L11-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    SI
    Shipper's Identifying Number for Shipment (SID)
    L11
    020

    Business Instructions and Reference Number

    OptionalMax use 50

    To specify instructions in this business relationship or a reference number

    Usage notes

    IL qualifier – for internal order number (Kraft Heinz replenishment #) OR a PO qualifier – for the customer’s PO number

    If the IL qualifier is used, the reference number will be the replenishment number (ROCET). If the PO qualifier is used, the reference number will be the customer’s Purchase Order Number. There will be multiple occurrences of this segment when there are multiple PO’s on a stop-off.

    Example
    Variants (all may be used)
    L11Shipment stop-off identifier
    L11-01
    127
    Reference Identification
    Optional
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IL
    Internal Order Number

    Used to identify Replenishment Orders

    PO
    Purchase Order Number

    Purchase Order of Customer

    G62
    030

    Date/Time

    RequiredMax use 2

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Usage notes

    The G62 segment is very dependent on the information passed to LCC on the order and to what stop it applies. There can be up to two occurrences of the G62 segment per stop-off. This is usually seen when a time range is provided to the carrier.

    The pickup stop-offs (stop reason code LD or PL – see S502) will have the following:
    G6201 will have a value of 10 or 69 (most times it will be 69, as Kraft Heinz is establishing the ship date.
    The G6203 in the first occurrence of the G62 will contain an I. The second occurrence of the G62 will contain a K. The times entered in the G62 segments will relate to the dock hours if no specific time is specified.
    If a specific time is specified (i.e. earliest & latest is the same), then the value of Y will be used and only one G62 will be sent.
    Very rarely will pickup appointments be provided to the carriers.
    If the order has a scheduled delivery appointment, it will be outlined in the standard comments.
    Standard Comments are:
    0002 _____A.M.-DEL. BEFORE - G6201 value = 70, G6203 value = L
    0003 _____P.M.-DEL. BEFORE - G6201 value = 70, G6203 value = L
    0004 _____A.M.-DEL. AFTER - G6201 value = 70, G6203 value = G
    0005 _____P.M.-DEL. AFTER – G6201 value = 70, G6203 value = G
    0006 _____A.M.-DEL TIME – G6201 value = 70, G6203 value = 3
    0007 _____P.M.-DEL TIME – G6201 value = 70, G6203 value = 3
    In many cases, the delivery date will be requested, with no assigned time. In this case, the G6201 value will be 69. The G6203 value will be:
    Z if there is a specific time provided OR there will be two occurrences of the G62. The first G6203 will contain the value G and the second G6203 will contain the value L.

    Example
    If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
    At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
    If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
    G62-01
    432
    Date Qualifier
    Optional

    Code specifying type of date

    10
    Requested Ship Date/Pick-up Date

    Carrier MUST MAKE appointment

    68
    Requested Delivery Date

    Carrier MUST MAKE appointment

    69
    Scheduled Pick-Up Date

    Carrier MUST CONFIRM appointment

    70
    Scheduled Delivery Date

    Carrier MUST CONFIRM appointment

    G62-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    G62-03
    176
    Time Qualifier
    Optional

    Code specifying the reported time

    Usage notes

    If pick up or delivery ‘windows’ are given:
    G – Earliest Requested Delivery Time
    I – Earliest Requested Pick up Time
    K – Latest Requested Pick up Time
    L – Latest Requested Delivery Time

    2
    Pickup Appointment Scheduled Time

    Carrier MUST CONFIRM appointment time

    3
    Delivery Appointment Scheduled Time

    Carrier MUST CONFIRM appointment time

    G
    Earliest Requested Deliver Time
    I
    Earliest Requested Pick Up Time
    K
    Latest Requested Pick Up Time
    L
    Latest Requested Delivery Time
    Y
    Requested Pick Up Time

    Carrier MUST MAKE appointment

    Z
    Requested Delivery Time

    Carrier MUST MAKE appointment

    G62-04
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    Usage notes

    Time expressed in 24-hour clock time as follows: HHMM

    G62-05
    623
    Time Code
    Optional

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    LT
    Local Time
    NTE
    065

    Note/Special Instruction

    RequiredMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Usage notes

    Up to 20 lines of additional data can be transmitted to the carriers. This data should include any comments that are sent to us via COD, or any standard comments that are associated with the stop-off. These could be directions to the facility or instructions about not using certain size equipment, etc.

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    ADD
    Additional Information
    NTE-02
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    A free-form description to clarify the related data elements and their content

    0310 Loop
    OptionalMax >1
    N1
    070

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    This segment is used to identify the stop-off details. There will be one occurrence of this segment for each S5. If the shipment is going to a ‘drop ship’ address, the drop ship information will be sent to the carrier in these segments. For the original pickup (stop 01, stop reason code LD) the N101 value will be SF. For subsequent pickup (if there are any, stop reason code PL) the N101 value will be PW. For intermediate stops (if there are any, stop reason code PU) the N101 value will be DA. For the final delivery (stop 02, stop reason code CU) the N101 value will be ST. The N102 will contain the name of the stop-off customer. The N104 will contain the customer number on the stop-off.

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee

    used by SMS only

    DA
    Delivery Address

    used by both SMS and Manugistics

    PW
    Pick Up Address
    SF
    Ship From
    ST
    Ship To

    used by Manugistics only

    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N2
    080

    Additional Name Information

    OptionalMax use 1

    To specify additional names or those longer than 35 characters in length

    Usage notes

    In general, we don’t usually use this. If there were a second line in the name, the information would go here.

    Example
    N2-01
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Name of Pick up or Delivery Location

    N2-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    Usage notes

    Additional Name data

    N3
    090

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    Address information is shown here.

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    Usage notes

    Address of pick up or delivery location

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    Usage notes

    Additional Address information

    N4
    100

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    This segment contains the information relating to the city/state of the stop-off. The information maps from the stop off data.

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    Usage notes

    City Name of location

    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    Usage notes

    State / Province of Location

    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    Usage notes

    Postal or Zip Code of location

    N4-04
    26
    Country Code
    Optional

    Code identifying the country

    Usage notes

    Code identifying the country of location

    CA
    Canada
    US
    United States of America (the)
    G61
    120

    Contact

    OptionalMax use 3

    To identify a person or office to whom communications should be directed

    Usage notes

    If there is a contact name & number associated with the stop off or customer number, it is sent in this segment. If the stop is a pickup stop the G6101 value will be SH, if the stop is a delivery stop the G6101 value is DC.

    Example
    If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
    G61-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    DC
    Delivery Contact
    SH
    Shipper Contact
    G61-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    Contact Name

    G61-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    • G6103 qualifies G6104.
    TE
    Telephone
    G61-04
    364
    Communication Number
    Optional
    Min 1Max 80

    Complete communications number including country or area code when applicable

    Usage notes

    Telephone Number of contact Person

    0350 Loop
    OptionalMax >1
    OID
    150

    Order Identification Detail

    RequiredMax use 1

    To specify order identification detail

    • Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
    Usage notes

    This segment is used to provide the carrier with the case count, weight and cube of each order. It is used by larger customers when the delivery appointments are made. There will be one occurrence of this segment for each Purchase Order on the stop. This segment is associated with customer delivery stops only. The value in the OID02 should match the data sent in the L11 segment with a PO qualifier.

    Example
    If either Unit or Basis for Measurement Code (OID-04) or Quantity (OID-05) is present, then the other is required
    If either Weight Unit Code (OID-06) or Weight (OID-07) is present, then the other is required
    If either Volume Unit Qualifier (OID-08) or Volume (OID-09) is present, then the other is required
    OID-02
    324
    Purchase Order Number
    Optional
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    OID-04
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CA
    Case
    OID-05
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    Usage notes

    Number of cases ordered on given Purchase Order

    OID-06
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    K
    Kilograms
    L
    Pounds
    OID-07
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Weight (in pounds) associated with the given Purchase Order

    OID-08
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    M
    Cubic Meters (M3)

    for Brazil only

    OID-09
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Volume (in cubic feet) associated with the given Purchase Order

    Summary

    L3
    010

    Total Weight and Charges

    OptionalMax use 1

    To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

    Example
    If either Volume (L3-09) or Volume Unit Qualifier (L3-10) is present, then the other is required
    L3-01
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    Usage notes

    Weight of Shipment

    L3-02
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    G
    Gross Weight
    L3-09
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    Usage notes

    Total Volume of the Shipment (in cubic feet)

    L3-10
    184
    Volume Unit Qualifier
    Optional

    Code identifying the volume unit

    E
    Cubic Feet
    M
    Cubic Meters (M3)

    for Brazil only

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*204*22450~
    B2**SCAC**2021601410*L*PP*B~
    B2A*00~
    G62*64*20160509*1*1247*LT~
    N1*SH*Kraft Heinz Foods Company*93*569129~
    N3*PO Box 982141~
    N4*El Paso*TX*79998-2141*USA~
    G61*SH*LOAD PLANNER*TE*Call Dispatch Office~
    N7**0*300*G****51000*E**RT****5300~
    S5*1*CL*30000*L*30000*CA*510*E~
    L11*20216014100101*SI~
    L11*3561004455*PO~
    G62*10*20160516*I*0000*LT~
    G62*10*20160516*K*2359*LT~
    NTE*ADD*6~
    N1*SF*GLANBIA FOODS INC*93*0002028601~
    N3*236 WASHINGTON AVE S~
    N4*TWIN FALLS*ID*83301*US~
    G61*SH*LOAD PLANNER CONTACT*TE*Call Dispatch Office~
    OID**3561004455**CA*30000*L*30000*E*510~
    S5*2*CU*30000*L*30000*CA*510*E~
    L11*20216014100102*SI~
    L11*3561004455*PO~
    G62*68*20160520*G*0000*LT~
    G62*68*20160520*L*2359*LT~
    NTE*ADD*6~
    N1*ST*CEDAR GROVE*93*028787_0101~
    N3*903 GROSSMAN STREET~
    N4*SCHOFIELD*WI*54476-6103*US~
    OID**3561004455**CA*30000*L*30000*E*510~
    L3*30000*G*******51000*E~
    SE*32*22450~

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