X12 812 Credit/Debit Adjustment
This X12 Transaction Set contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- CD
- Credit/Debit Adjustment (812)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 812
- Credit/Debit Adjustment
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Credit/Debit Adjustment
To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction
- BCD05 indicates whether the net of the detail is a credit or a debit.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCD01 is the credit/debit adjustment date.
BCD01 is the date assigned by the issuer of the credit or debit memo.
Number assigned by issuer of a credit or debit memo
BCD02 is the number assigned by the issuer of the credit or debit memo.
Code designating the action to be taken by all parties
- B
- Debit/Credit Advice No Remittance Detail
Monetary amount
- BCD04 is the net amount of this complete transaction.
Code indicating whether amount is a credit or debit
All valid standard codes are used.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCD06 is the invoice date.
BCD06 should contain the date of the invoice.
Identifying number assigned by issuer
- If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.
Number assigned by a vendor referencing a particular customer purchase order
Oracle Remit site ID.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCD09 is the purchase order date.
BCD09 should contain the date of the purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Code identifying purpose of transaction set
- For BCD11, only codes 00, 05, 06, 07, and 15 are permitted to be used.
Code qualifying the Reference Identification
- BT
- Batch Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Data Item Description (DID) Reference
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 82
- Data Item Description (DID) Reference
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Contract Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- CT
- Contract Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Store Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AD
- Accounting Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
PH: 615-232-9500
Promotion Start
To specify pertinent dates and times
Promotion End
To specify pertinent dates and times
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
KMA/DIV Duns + Suffix Oracle Remit Site ID.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- RL
- Reporting Location
Free-form name
Contains Kroger Div & Or warehouse & Account #
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
KMA/DIV Duns + Suffix Oracle Remit Site ID.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
KMA/DIV Duns + Suffix Oracle Remit Site ID.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Credit/Debit Adjustment Detail
To provide information relative to a line item adjustment
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- 01
- Pricing Error
- 02
- Allowance/Charge Error
- 05
- Item Not Accepted - Quality
- 06
- Quantity Contested
- 07
- Incorrect Product
- 09
- Terms of Sale Error
- 11
- Returns - Damage
- 54
- Freight Deducted
- 55
- Tax Deducted
- 72
- Authorized Return
- A7
- Payment on Account
- A8
- Promotional Allowance
- L2
- Discount
- L7
- Miscellaneous Deductions
- L8
- Miscellaneous Credits
- MC
- Miscellaneous Costs
Code indicating whether amount is a credit or debit
Alphanumeric characters assigned for differentiation within a transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying pricing specification
- If comparison pricing is used, then CDD12 and CDD13 are required.
- UCP
- Unit cost price
Price per unit of product, service, commodity, etc.
Receiver Price #
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
- UK
- GTIN 14-digit Data Structure
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Line Item Identifier (Seller's)
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- LI
- Line Item Identifier (Seller's)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Promotion/Deal Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- PD
- Promotion/Deal Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Store Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample
BCD*20201209*0*B*86496*C*20201116*Test 01 Olive
Musco*81178*20201105*23648***BT*020324~
N9*ST*001671~
PER*AD*RASC*TE*615-232-9500~
N1*BY*CINCINNATI*9*0965091121400~
N1*VN*Olive Musco Products Inc*1*81178~
N3*DEPT CH 19906~
N4*PALATINE*IL*600559906~
CDD*06*C**86496***68*CA**UCP*12.72~
LIN**UK*00070581442027~
N9*LI**ERLYCL RS Pitted Olive~
SE*12*0012~
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