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Invoice
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X12 810 Invoice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    BIG
    0200
    Beginning Segment for Invoice
    Max use 1
    Required
    REF
    0500
    Reference Information
    Max use 12
    Optional
    N1 Loop
    ITD
    1300
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Required
    DTM
    1400
    Date/Time Reference
    Max use 10
    Optional
    FOB
    1500
    F.O.B. Related Instructions
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    0200

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    Min 1Max 22

    Identifying number assigned by issuer

    BIG-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIG03 is the date assigned by the purchaser to purchase order.
    BIG-04
    324
    Purchase Order Number
    Required
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    5 digit po number

    REF
    0500

    Reference Information

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required
    Min 2Max 3

    Code qualifying the Reference Identification

    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N1 Loop
    OptionalMax >1
    Variants (all may be used)
    N1Remit To
    N1
    0700

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Ralphs must have the vendor remittance information.

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BT
    Bill-to-Party
    SF
    Ship From
    ST
    Ship To
    VN
    Vendor
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N3
    0900

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1000

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N1 Remit To
    OptionalMax >1
    Variants (all may be used)
    N1N1 Loop
    N1
    0700

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    Ralphs must have the vendor remittance information.

    Example
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RI
    Remit To
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    9
    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N1-05
    706
    Entity Relationship Code
    Optional
    Min 2Max 2

    Code describing entity relationship

    • N105 and N106 further define the type of entity in N101.
    N1-06
    98
    Entity Identifier Code
    Optional
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N3
    0900

    Party Location

    RequiredMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    1000

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    ITD
    1300

    Terms of Sale/Deferred Terms of Sale

    RequiredMax use >1

    To specify terms of sale

    Example
    If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required
    ITD-01
    336
    Terms Type Code
    Optional
    Min 2Max 2

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    ITD-02
    333
    Terms Basis Date Code
    Optional
    Min 1Max 2

    Code identifying the beginning of the terms period

    ITD-03
    338
    Terms Discount Percent
    Required
    Min 1Max 6

    Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

    ITD-04
    370
    Terms Discount Due Date
    Required
    CCYYMMDD format

    Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-05
    351
    Terms Discount Days Due
    Required
    Min 1Max 3

    Number of days in the terms discount period by which payment is due if terms discount is earned

    ITD-06
    446
    Terms Net Due Date
    Required
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-07
    386
    Terms Net Days
    Required
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-08
    362
    Terms Discount Amount
    Required
    Min 1Max 10

    Total amount of terms discount

    ITD-09
    388
    Terms Deferred Due Date
    Optional
    CCYYMMDD format

    Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ITD-10
    389
    Deferred Amount Due
    Optional
    Min 1Max 10

    Deferred amount due for payment

    ITD-11
    342
    Percent of Invoice Payable
    Optional
    Min 1Max 5

    Amount of invoice payable expressed in percent

    ITD-12
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    1400

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
    If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
    DTM-01
    374
    Date/Time Qualifier
    Required
    Min 3Max 3

    Code specifying type of date or time, or both date and time

    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    DTM-05
    1250
    Date Time Period Format Qualifier
    Optional
    Min 2Max 3

    Code indicating the date format, time format, or date and time format

    DTM-06
    1251
    Date Time Period
    Optional
    Min 1Max 35

    Expression of a date, a time, or range of dates, times or dates and times

    FOB
    1500

    F.O.B. Related Instructions

    RequiredMax use 1

    To specify transportation instructions relating to shipment

    Example
    If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
    FOB-01
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    • FOB01 indicates which party will pay the carrier.
    CC
    Collect
    PB
    Customer Pickup/Backhaul
    PP
    Prepaid (by Seller)
    FOB-02
    309
    Location Qualifier
    Required

    Code identifying type of location

    • FOB02 is the code specifying transportation responsibility location.
    DE
    Destination (Shipping)
    OR
    Origin (Shipping Point)
    PL
    Plant
    FOB-03
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Detail

    IT1 Loop
    OptionalMax >1
    IT1
    0100

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Example
    IT1-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the line item identification.
    IT1-02
    358
    Quantity Invoiced
    Required
    Min 1Max 15

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    IT1-04
    212
    Unit Price
    Required
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UA
    U.P.C./EAN Case Code (2-5-5)
    UK
    GTIN 14-digit Data Structure
    IT1-07
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Contains a U.P.C Case Code if IT106 is UA.
    Contains a GTIN if IT106 is UK.

    IT3
    0300

    Additional Item Data

    OptionalMax use 5

    To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities

    Example
    If either Number of Units Shipped (IT3-01) or Unit or Basis for Measurement Code (IT3-02) is present, then the other is required
    IT3-01
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    IT3-02
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    Usage notes

    IT302 is used when the unit or basis for measurement code shipped, differs from the unit or basis for measurement code invoice in IT103.

    TXI
    0400

    Tax Information

    OptionalMax use >1

    To specify tax information

    Example
    If Dollar Basis For Percent (TXI-08) is present, then Percentage as Decimal (TXI-03) is required
    TXI-01
    963
    Tax Type Code
    Required
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percentage as Decimal
    Optional
    Min 1Max 10

    Percentage expressed as a decimal (e.g., 0.0 through 1.0 represents 0% through 100%)

    • TXI03 is the tax percent expressed as a decimal.
    TXI-08
    828
    Dollar Basis For Percent
    Optional
    Min 1Max 9

    Dollar basis to be used in the percent calculation of the allowance, charge or tax

    PID Loop
    OptionalMax >1
    PID
    0600

    Product/Item Description

    RequiredMax use 1

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required
    Min 1Max 1

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    PID-05
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    PO4
    1000

    Item Physical Details

    OptionalMax use 1

    To specify the physical qualities, packaging, weights, and dimensions relating to the item

    Usage notes

    PO4 required information is not contained in X ID 2/2 Used the PID05.

    Example
    If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
    PO4-01
    356
    Pack
    Optional
    Min 1Max 6

    The number of inner containers, or number of eaches if there are no inner containers, per outer container

    PO4-02
    357
    Size
    Optional
    Min 1Max 8

    Size of supplier units in pack

    PO4-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
      For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
    REF
    1200

    Reference Information

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required
    Min 2Max 3

    Code qualifying the Reference Identification

    REF-02
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    SAC Loop
    OptionalMax >1
    SAC
    1800

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    If SAC01 is ‘A’ or ‘C’ then at least one of the SAC05, SAC06 & SAC07 or SAC08 is required. SAC05 must have a minus sign if SAC01 contains an ‘A’ allowance. If SAC07 is present the SAC06, SAC09 and SAC10 are also required. SAC09 will need to be ‘DO’ for Dollar Basis Amount.

    Example
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required
    If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required

    Code identifying the service, promotion, allowance, or charge

    B010
    Cents Off
    D200
    Freight Charges to Destination
    D280
    Full Service
    F340
    Pick/Up
    F910
    Quantity Discount
    H560
    Swell
    H625
    Tax - Beverage Tax
    H850
    Tax
    I170
    Trade Discount
    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent, Decimal Format
    Optional
    Min 1Max 6

    Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)

    SAC-08
    118
    Rate
    Optional
    Min 1Max 9

    Rate expressed in the standard monetary denomination for the currency specified

    • SAC08 is the allowance or charge rate per unit.
    Usage notes

    if an allowance the rate should be negative (-).

    SAC-09
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SAC-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
    • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
    • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice
    06
    Charge to be Paid by Customer
    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Summary

    TDS
    0100

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Example
    TDS-01
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    TDS-02
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    TDS-03
    610
    Amount
    Required
    Min 1Max 15

    Monetary amount

    • TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
    TXI
    0200

    Tax Information

    OptionalMax use >1

    To specify tax information

    Example
    If Dollar Basis For Percent (TXI-08) is present, then Percentage as Decimal (TXI-03) is required
    TXI-01
    963
    Tax Type Code
    Required
    Min 2Max 2

    Code specifying the type of tax

    TXI-02
    782
    Monetary Amount
    Optional
    Min 1Max 15

    Monetary amount

    • TXI02 is the monetary amount of the tax.
    TXI-03
    954
    Percentage as Decimal
    Optional
    Min 1Max 10

    Percentage expressed as a decimal (e.g., 0.0 through 1.0 represents 0% through 100%)

    • TXI03 is the tax percent expressed as a decimal.
    TXI-08
    828
    Dollar Basis For Percent
    Optional
    Min 1Max 9

    Dollar basis to be used in the percent calculation of the allowance, charge or tax

    SAC Loop
    OptionalMax >1
    SAC
    0400

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Example
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required
    If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Required
    Min 4Max 4

    Code identifying the service, promotion, allowance, or charge

    SAC-05
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional
    Min 1Max 1

    Code indicating on what basis allowance or charge percent is calculated

    SAC-07
    332
    Percent, Decimal Format
    Optional
    Min 1Max 6

    Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)

    SAC-08
    118
    Rate
    Optional
    Min 1Max 9

    Rate expressed in the standard monetary denomination for the currency specified

    • SAC08 is the allowance or charge rate per unit.
    SAC-09
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SAC-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
    • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
    • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
    SAC-12
    331
    Allowance or Charge Method of Handling Code
    Optional

    Code indicating method of handling for an allowance or charge

    02
    Off Invoice
    06
    Charge to be Paid by Customer

    To transmit specific allowances or charges for the ‘Total Invoice’ SAC05 must be a minus sign if SAC01 contains an ‘A’ allowance. fI SAC01 is ‘A’ or ‘C’ then at least one of the SAC05, SAC06 & SAC07 or SAC08 is required. If SAC07 is present then SAC06, SAC09 and SAC10 are required also. SAC09 will need tobe ‘DO’ Dollar Basis Amount..

    SAC-15
    352
    Description
    Optional
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    ISS Loop
    OptionalMax >1
    ISS
    0600

    Invoice Shipment Summary

    RequiredMax use 1

    To specify summary details of total items shipped in terms of quantity, weight, and volume

    Usage notes

    The ISS01 & ISS02 are paired elements, the vendor must send both same is true for the ISS03 & ISS04 and the ISS05 & ISS06 they are paired elements as well. Standards disallow one without the other.

    Kroger does not need the ISS segment.

    Example
    If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
    If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required
    At least one of Number of Units Shipped (ISS-01), Weight (ISS-03) or Volume (ISS-05) is required
    If either Volume (ISS-05) or Unit or Basis for Measurement Code (ISS-06) is present, then the other is required
    ISS-01
    382
    Number of Units Shipped
    Optional
    Min 1Max 10

    Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

    ISS-02
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    ISS-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    ISS-04
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    ISS-05
    183
    Volume
    Optional
    Min 1Max 8

    Value of volumetric measure

    ISS-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    CTT
    0700

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    0800

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    SAMPLE with ALL ITEMS Converted to GTINs

    BIG*20040206*0090177071*20050203*73576~
    REF*ZZ*1234~
    N1*BT*DILLON HUTCHINSON*9*0069428820000~
    N3*2700 E. 4TH STREET~
    N4*HUTCHINSON*KS*67501~
    N1*ST*DILLON HUTCHINSON*9*0069428820002~
    N3*2700 E. 4TH STREET~
    N4*HUTCHINSON*KS*67501~
    N1*VN*MY FOOD*9*1234567890000~
    N3*UNIT 123 P.O BOX 1234~
    N4*DALLAS*OR*972108~
    N1*RI*MY FOOD*9*1234567890000~
    N3*P.O BOX 1234~
    N4*TIDBIT*OR*97210~
    ITD*01*3*2*20040216*10*20050221*15*2167~
    DTM*011*20050206~
    FOB*PP*OR~
    IT1*1*1920*CA*15.97**UK*10021000340799~
    PID*F****91547 101 DALMATIAN TRAINING PADS~
    IT1*2*16*CA*17.88**UK*00021000778699~
    PID*F****70253 STAIN & ODOR REMOVER 64 OZ REFILL 4 X 64~
    IT1*3*168*CA*9.84**UK*20043000180629~
    PID*F****70432-3P 32OZ PET S&O IN TWIST GRIP BOTTLE~
    TDS*3260160*3260160*3260160~
    SAC*A*I410***-2211*******02***SPOILS %~
    ISS*105*CA*1039.5*LB*100.5*CI~
    CTT*3~

    SAMPLE with NO ITEMS Converted to GTINs

    BIG*20040206*0090177071*20050203*73576~
    REF*ZZ*1234~
    N1*BT*DILLON HUTCHINSON*9*0069428820000~
    N3*2700 E. 4TH STREET~
    N4*HUTCHINSON*KS*67501~
    N1*ST*DILLON HUTCHINSON*9*0069428820002~
    N3*2700 E. 4TH STREET~
    N4*HUTCHINSON*KS*67501~
    N1*VN*MY FOOD*9*1234567890000~
    N3*UNIT 123 P.O BOX 1234~
    N4*DALLAS*OR*972108~
    N1*RI*MY FOOD*9*1234567890000~
    N3*P.O BOX 1234~
    N4*TIDBIT*OR*97210~
    ITD*01*3*2*20040216*10*20050221*15*2167~
    DTM*011*20050206~
    FOB*PP*OR~
    IT1*1*1920*CA*15.97**UA*002100034079~
    PID*F****91547 101 DALMATIAN TRAINING PADS~
    IT1*2*16*CA*17.88**UA*002100077869~
    PID*F****70253 STAIN & ODOR REMOVER 64 OZ REFILL 4 X 64~
    IT1*3*168*CA*9.84**UA*004300018062~
    PID*F****70432-3P 32OZ PET S&O IN TWIST GRIP BOTTLE~
    TDS*3260160*3260160*3260160~
    SAC*A*I410***-2211*******02***SPOILS %~
    ISS*105*CA*1039.5*LB*100.5*CI~
    CTT*3~

    SAMPLE with SOME ITEMS Converted to GTINs

    BIG*20040206*0090177071*20050203*73576~
    REF*ZZ*1234~
    N1*BT*DILLON HUTCHINSON*9*0069428820000~
    N3*2700 E. 4TH STREET~
    N4*HUTCHINSON*KS*67501~
    N1*ST*DILLON HUTCHINSON*9*0069428820002~
    N3*2700 E. 4TH STREET~
    N4*HUTCHINSON*KS*67501~
    N1*VN*MY FOOD*9*1234567890000~
    N3*UNIT 123 P.O BOX 1234~
    N4*DALLAS*OR*972108~
    N1*RI*MY FOOD*9*1234567890000~
    N3*P.O BOX 1234~
    N4*TIDBIT*OR*97210~
    ITD*01*3*2*20040216*10*20050221*15*2167~
    DTM*011*20050206~
    FOB*PP*OR~
    IT1*1*1920*CA*15.97**UK*10021000340799~
    PID*F****91547 101 DALMATIAN TRAINING PADS~
    IT1*2*16*CA*17.88**UK*00021000778699~
    PID*F****70253 STAIN & ODOR REMOVER 64 OZ REFILL 4 X 64~
    IT1*3*168*CA*9.84**UA*004300018062~
    PID*F****70432-3P 32OZ PET S&O IN TWIST GRIP BOTTLE~
    TDS*3260160*3260160*3260160~
    SAC*A*I410***-2211*******02***SPOILS %~
    ISS*105*CA*1039.5*LB*100.5*CI~
    CTT*3~

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