X12 850 Purchase Order (Retailer Managed Replenishment)

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00501 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · PO Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 005010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 850 Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG

0200

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original 06 Confirmation Used only when Kroger sends a "turnaround doc" from a VMI 855.

BEG-02 · 92 · Purchase Order Type Code · Required · Code specifying the type of Purchase Order · NE New Order

BEG-03 · 324 · Purchase Order Number · Required Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser · Usage notes 5 digit PO# number

BEG-04 · 328 · Release Number · Optional Min 1 Max 30 · Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BEG-05 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BEG05 is the date assigned by the purchaser to purchase order.

PER

0600

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

PER-01 · 366 · Contact Function Code · Required · Code identifying the major duty or responsibility of the person or group named · BD Buyer Name or Department

PER-02 · 93 · Name · Required Min 1 Max 60 · Free-form name · Usage notes Buyer Name

PER-03 · 365 · Communication Number Qualifier · Required · Code identifying the type of communication number · TE Telephone

PER-04 · 364 · Communication Number · Required Min 1 Max 256 · Complete communications number including country or area code when applicable · Usage notes Suppliers should use number provided to initiate contact to the Buyer to resolve conflict on product ID’s and shipping conditions, etc.

FOB

0800

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

FOB-01 · 146 · Shipment Method of Payment · Required Min 2 Max 2 · Code identifying payment terms for transportation charges FOB01 indicates which party will pay the carrier.

FOB-02 · 309 · Location Qualifier · Optional · Code identifying type of location FOB02 is the code specifying transportation responsibility location. · DE Destination (Shipping) OR Origin (Shipping Point)

DTM

1500

Delivery Requested

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMRequested Ship

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 002 Delivery Requested

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM

1500

Requested Ship

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMDelivery Requested

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 010 Requested Ship

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

PKG

2200

Marking, Packaging, Loading

OptionalMax use 200

To describe marking, packaging, loading, and unloading requirements

PKG-02 · 753 · Packaging Characteristic Code · Required Min 1 Max 5 · Code specifying the marking, packaging, loading and related characteristics being described

TD5

2400

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1

To specify the carrier and sequence of routing and provide transit time information

TD5-04 · 91 · Transportation Method/Type Code · Required · Code specifying the method or type of transportation for the shipment · C Consolidation H Customer Pickup M Motor (Common Carrier) R Rail T Best Way (Shippers Option)

N9 Associated Purchase Orders

OptionalMax >1

Variants (all may be used)

N9Shipper's Identifying Number for Shipment (SID)N9Supplier

N9

2950

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · AN Associated Purchase Orders Associated PO. Only sent when using a Supervendor to create Po’s.

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MTX

3000

Text

OptionalMax use >1

To specify textual data

MTX-01 · 363 · Note Reference Code · Optional Min 3 Max 3 · Code identifying the functional area or purpose for which the note applies

MTX-02 · 1551 · Textual Data · Required Min 1 Max 4096 · To transmit large volumes of message text

N9 Shipper's Identifying Number for Shipment (SID)

OptionalMax >1

Variants (all may be used)

N9Associated Purchase OrdersN9Supplier

N9

2950

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · SI Shipper's Identifying Number for Shipment (SID)

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MTX

3000

Text

OptionalMax use >1

To specify textual data

MTX-01 · 363 · Note Reference Code · Optional Min 3 Max 3 · Code identifying the functional area or purpose for which the note applies

MTX-02 · 1551 · Textual Data · Required Min 1 Max 4096 · To transmit large volumes of message text

N9 Supplier

OptionalMax >1

Variants (all may be used)

N9Associated Purchase OrdersN9Shipper's Identifying Number for Shipment (SID)

N9

2950

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZA Supplier Division + Internal Vendor Number. Sent on all Po’s.

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MTX

3000

Text

OptionalMax use >1

To specify textual data

MTX-01 · 363 · Note Reference Code · Optional Min 3 Max 3 · Code identifying the functional area or purpose for which the note applies

MTX-02 · 1551 · Textual Data · Required Min 1 Max 4096 · To transmit large volumes of message text

N1 Loop

OptionalMax >1

N1

3100

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BT Bill-to-Party will be sent by all others BY Buying Party (Purchaser) sent on pharmacy orders for Peyton ST Ship To will be sent by all others VN Vendor will be sent by all others WH Warehouse

N1-02 · 93 · Name · Required Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Required · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 11 Drug Enforcement Administration (DEA)

N1-04 · 67 · Identification Code · Required Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N3

3300

Party Location

OptionalMax use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information

N4

3400

Geographic Location

OptionalMax use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Code identifying the country · US United States of America (the)

Detail

PO1 Loop

RequiredMax >1

PO1

0100

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

• PO102 is required.

Example

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity (PO1-02) is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

PO1-02 · 380 · Quantity · Required Min 1 Max 15 · Numeric value of quantity PO102 is quantity ordered.

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CA Case EA Each

PO1-04 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

PO1-06 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · UA U.P.C./EAN Case Code (2-5-5) UK GTIN 14-digit Data Structure

PO1-07 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · PI Purchaser's Item Code

PO1-09 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes Our internal line# will be sent

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · PL Purchaser's Order Line Number

PO1-11 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service

PID Loop

OptionalMax >1

PID

0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

PO4

0900

Item Physical Details

OptionalMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

PO4-01 · 356 · Pack · Required Min 1 Max 6 · The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-02 · 357 · Size · Required Min 1 Max 8 · Size of supplier units in pack

PO4-03 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".

SAC Loop

OptionalMax >1

SAC

1300

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Code identifying the service, promotion, allowance, or charge · B010 Cents Off D200 Freight Charges to Destination D280 Full Service F340 Pick/Up F910 Quantity Discount H625 Tax - Beverage Tax H850 Tax I170 Trade Discount

SAC-05 · 610 · Amount · Optional Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional Min 1 Max 1 · Code indicating on what basis allowance or charge percent is calculated

SAC-07 · 332 · Percent, Decimal Format · Optional Min 1 Max 6 · Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)

SAC-08 · 118 · Rate · Required Min 1 Max 9 · Rate expressed in the standard monetary denomination for the currency specified SAC08 is the allowance or charge rate per unit. · Usage notes Kroger send a(-) minus sign if the allowance is to be subtracted from the purchase order

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity. SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Required · Code indicating method of handling for an allowance or charge · 02 Off Invoice 06 Charge to be Paid by Customer

SAC-15 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content

TAX

1700

Tax Reference

OptionalMax use >1

To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

TAX-12 · 441 · Tax Exempt Code · Required · Code identifying exemption status from sales and use tax · 1 Yes (Tax Exempt) 2 No (Not Tax Exempt)

Summary

CTT Loop

OptionalMax >1

CTT

0100

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Required Min 1 Max 10 · Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. ## Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 18E2 Fifth occurrence of value being hashed. 1873 Hash Total

CTT-03 · 81 · Weight · Required Min 1 Max 10 · Numeric value of weight

CTT-04 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · LB Pound

CTT-05 · 183 · Volume · Required Min 1 Max 8 · Value of volumetric measure

CTT-06 · 355 · Unit or Basis for Measurement Code · Required · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · CF Cubic Feet

AMT

0200

Monetary Amount Information

OptionalMax use 1

To indicate the total monetary amount

• If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

AMT-01 · 522 · Amount Qualifier Code · Required · Code to qualify amount · TT Total Transaction Amount

AMT-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount

SE

0300

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

SAMPLE with ALL ITEMS Converted to GTINs

BEG*00*NE*25105**20050131~
PER*BD*ROBERT HALL*TE*513-387-1253~
FOB*PB~
DTM*002*20050207~
TD5****M~
N9*ZA*01107019~
MTX**THIS PURCHASE ORDER IS SUBJECT TO THE TERMS AND CONDITIONS~
MTX**CONTAINED ON KROGERS PURCHASE ORDER FORM 598-TCP~
N1*ST*KROGER*9*0782260811101~
N3*1239 OAKLEIGH DRIVE~
N4*EAST POINT*GA*30344*US~
N1*BT*KROGER*9*0782260810000~
N3*THE KROGER COMPANY*P.O. BOX 305103~
N4*NASHVILLE*TN*372305103*US~
N1*VN*FOOD CORP*9*1234567891234~
PO1**200*CA*9.96**UK*10021000340799*PI*12345~
PID*F****FLOUR TORT 10CT~
PO4*12*11.5*OZ~
SAC*A*I170******-1.9****02~
PO1**240*CA*13.68**UK*20043000180629*PI*45678~
PID*F****SM FLOUR TORT5 CT~
PO4*12*17.5*OZ~ SAC*A*I170******-4.54****02~
CTT*3*680*9152*LB*393*CF~
AMT*TT*6138.4~

SAMPLE with NO ITEMS Converted to GTINs

BEG*00*NE*25105**20050131~
PER*BD*ROBERT HALL*TE*513-387-1253~
FOB*PB~
DTM*002*20050207~
TD5****M~
N9*ZA*01107019~
MTX**THIS PURCHASE ORDER IS SUBJECT TO THE TERMS AND CONDITIONS~
MTX**CONTAINED ON KROGERS PURCHASE ORDER FORM 598-TCP~
N1*ST*KROGER*9*0782260811101~
N3*1239 OAKLEIGH DRIVE~
N4*EAST POINT*GA*30344*US~
N1*BT*KROGER*9*0782260810000~
N3*THE KROGER COMPANY*P.O. BOX 305103~
N4*NASHVILLE*TN*372305103*US~
N1*VN*FOOD CORP*9*1234567891234~
PO1**200*CA*9.96**UA*002100034079*PI*12345~
PID*F****FLOUR TORT 10CT~
PO4*12*11.5*OZ~
SAC*A*I170******-1.9****02~
PO1**240*CA*13.68**UA*004300018062*PI*45678~
PID*F****SM FLOUR TORT5 CT~
PO4*12*17.5*OZ~ SAC*A*I170******-4.54****02~
CTT*3*680*9152*LB*393*CF~
AMT*TT*6138.4~

SAMPLE with SOME ITEMS Converted to GTINs

BEG*00*NE*25105**20050131~
PER*BD*ROBERT HALL*TE*513-387-1253~
FOB*PB~
DTM*002*20050207~
TD5****M~
N9*ZA*01107019~
MTX**THIS PURCHASE ORDER IS SUBJECT TO THE TERMS AND CONDITIONS~
MTX**CONTAINED ON KROGERS PURCHASE ORDER FORM 598-TCP~
N1*ST*KROGER*9*0782260811101~
N3*1239 OAKLEIGH DRIVE~
N4*EAST POINT*GA*30344*US~
N1*BT*KROGER*9*0782260810000~
N3*THE KROGER COMPANY*P.O. BOX 305103~
N4*NASHVILLE*TN*372305103*US~
N1*VN*FOOD CORP*9*1234567891234~
PO1**200*CA*9.96**UK*10021000340799*PI*12345~
PID*F****FLOUR TORT 10CT~
PO4*12*11.5*OZ~
SAC*A*I170******-1.9****02~
PO1**240*CA*13.68**UA*004300018062*PI*45678~
PID*F****SM FLOUR TORT5 CT~
PO4*12*17.5*OZ~ SAC*A*I170******-4.54****02~
CTT*3*680*9152*LB*393*CF~
AMT*TT*6138.4~