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Return Merchandise Authorization and Notification
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X12 180 Return Merchandise Authorization and Notification

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Return Merchandise Authorization and Notification Transaction Set (180) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can provide for customary and established business and industry practice relative to the returning of merchandise to the vendor. This transaction set may satisfy request for returns, authorization or disposition of the return, notification of return, or notification of consumer return.

Delimiters
  • ~ Segment
  • * Element
  • > Component
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    BLI Loop
    SE
    230
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    AN
    Return Merchandise Authorization and Notification (180)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    180
    Return Merchandise Authorization and Notification
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BGN
    020
    Heading > BGN

    Beginning Segment

    RequiredMax use 1

    To indicate the beginning of a transaction set

    Example
    BGN-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    13
    Request
    BGN-02
    127
    Reference Identification
    Required
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • BGN02 is the transaction set reference number.
    Usage notes

    Return Number

    BGN-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BGN03 is the transaction set date.
    Usage notes

    Date of return

    PRF
    040
    Heading > PRF

    Purchase Order Reference

    RequiredMax use 1

    To provide reference to a specific purchase order

    Example
    PRF-01
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Heading end

    Detail

    BLI Loop
    RequiredMax >1
    BLI
    010
    Detail > BLI Loop > BLI

    Baseline Item Data

    RequiredMax use 1

    To specify basic item data: item identification, quantity, and price

    • Quantity is specified either in the BLI segment (BLI03) or in the QTY segment.
    Example
    If either Product/Service ID Qualifier (BLI-08) or Product/Service ID (BLI-09) is present, then the other is required
    If either Product/Service ID Qualifier (BLI-10) or Product/Service ID (BLI-11) is present, then the other is required
    BLI-01
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • BLI01, BLI02, and BLI08 through BLI13 provide for four different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model, SKU.
    VN
    Vendor's (Seller's) Item Number
    BLI-02
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    BLI-03
    380
    Quantity
    Required
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    BLI-04
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • BLI04, the unit of measure code applies to both quantity, (BLI03) and unit price (BLI06), unless BLI07 is present, in which case BLI04 applies only to BLI03, and BLI07 applies only to BLI06.
    EA
    Each
    BLI-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    BLI-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    BLI-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    BLI-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    RDR
    030
    Detail > BLI Loop > RDR

    Return Disposition Reason

    RequiredMax use 1

    To indicate the disposition of the item, the reason for return by the returnee, the response to the reason for return, and whether the item was used

    Example
    RDR-02
    1293
    Return Request Reason Code
    Required

    Code indicating the reason for the return from the party returning, or requesting to return, the items

    CO
    Customer ordering error
    CV
    Not satisfied with color
    DA
    Damaged Shipment
    DI
    Wrong Merchandise Ordered
    DM
    Defective product
    DP
    Duplicate Shipment
    DT
    Not satisfied with sizing
    LP
    Lower Price Found
    NA
    Product not as described
    OP
    Other
    PE
    Price Error
    PS
    Too large
    PW
    Product Quality Issue
    SD
    Do not want
    SP
    Arrived Late
    SR
    Wrong Quantity Ordered
    ST
    Too small
    WG
    Wrong Item Shipped
    RDR-04
    352
    Description
    Required
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    You can use the full description in RDR02 to enter here instead of the reason code.

    BLI Loop end
    SE
    230
    Detail > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Detail end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample 180

    ISA*00* *00* *01*12345678 *01*87654321 *160328*0905*U*00401*001068957*0*P*>~
    GS*AN*12345678*87654321*20160328*0905*8809*X*004010~
    ST*180*8809001~
    BGN*13*RET5566*20160325~
    PRF*1599999999~
    BLI*VN*V-123123*1*EA****IN*1234567*UP*0123456789012~
    RDR**ST**Too small~
    SE*6*8809001~
    GE*1*8809~
    IEA*1*001068957~

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