X12 850 Purchase Order (5010VICS)
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Purchase Orders for the Meijer Roasting and Packaging Facility will be 9 digits and begin with a “9”.
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
9 Digits
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BEG05 is the date assigned by the purchaser to purchase order.
Associated Purchase Orders
To specify identifying information
Ship with Purchase Order
Code qualifying the Reference Identification
- AN
- Associated Purchase Orders
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
9 Digit PO Number
Code qualifying the Reference Identification
- DP
- Department Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
3 Digit Buyer Number
Internal Vendor Number
To specify identifying information
VMI Vendors Only
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Internal Vendor Number
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
A free-form description to clarify the related data elements and their content
Sales Requirements
To specify general conditions or requirements of the sale
Code to identify a specific requirement or agreement of sale
- N
- No Back Order
- Y
- Back Order if Out of Stock
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 1
- Item List Cost
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Deal Reference Number
A free-form description to clarify the related data elements and their content
Allowance/Charge Description
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days until total invoice amount is due (discount not applicable)
Amount of invoice payable expressed in percent
A free-form description to clarify the related data elements and their content
Used when ITD03 - ITD11 are not available.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code specifying the method or type of transportation for the shipment
Any valid code can be used.
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Free-Form Carrier Name
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- AH
- Agreement Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Additional legal notes or PO messages.
- ADDITIONAL LEGAL NOTES
- PO MESSAGES
To transmit large volumes of message text
If legal notes then HTTP:/www.meijervendornet.com/Public/poterms.HTM govern this transaction.
If additional PO messages then free form message.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
- 0069595550000
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SE
- Selling Party
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Vendor DUNS Number
For multiple stores see SDQ segment.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
"006959555XXXX" where XXXX denotes the Meijer Location.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
There may be multiple PO1 segments for a product.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Numeric value of quantity
- PO102 is quantity ordered.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Product UOM defaults are as follows: Products with a pack size of 1 will transmit in EA, products with a pack size of 12 will transmit in DZ, and all other product pack sizes will transmit in CA.
- CA
- Case
- DZ
- Dozen
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- EAN/UCC - 13
- EO
- EAN/UCC - 8
- UP
- UCC - 12
Identifying number for a product or service
EAN8, EAN13 UCC 12 Code 8-13 digits
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
PO108 and PO109 may be blank if not set up on our system.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
PO108 and PO109 may be blank if not set up on our system.
Vendor Item Code 1-22 digits
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
Meijer Case Pack ID 6-25 digits
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- GTIN 14-digit Data Structure
Identifying number for a product or service
UPC Case Code 12-14 digits
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- N4
- National Drug Code in 5-4-2 Format
Identifying number for a product or service
RX – NDC
Pricing Information
To specify pricing information
For pre-ticket items.
Code identifying pricing specification
- RTL
- Retail
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
Free-Form Vendor Description
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Number of inner packs or number of eaches if there are no inner packs.
The number of eaches per inner container
Number of eaches in an inner pack.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
"D170" when there are free goods, otherwise see Data Element Dictionary.
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 1
- Item List Cost
Percent given in decimal format (e.g., 0.0 through 100.0 represents 0% through 100%)
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
For free goods, either the dollar amount off per pack or the vendor list price.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Quantity of Free Goods
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Deal Reference Number
A free-form description to clarify the related data elements and their content
Allowance/Charge Description
New information being sent to pre-ticket vendors.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02.
- TC09
A free-form description to clarify the related data elements and their content
Meijer Product Class
Destination Quantity
To specify destination and quantity detail
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Code identifying a party or other code
Meijer Store Number (3 digits)
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- UCC - 12
Identifying number for a product or service
12 Digits EAN
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
Free-Form Vendor Description
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Count of PO1 Segments
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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