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Product Activity Data
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X12 852 Product Activity Data

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Activity Data Transaction Set (852) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a distributor, warehouse, or retailer to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets.

The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
LIN Loop
LIN
010
Item Identification
Max use 1
Required
ZA Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PD
Product Activity Data (852)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
852
Product Activity Data
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

XQ
020
Heading > XQ

Reporting Date/Action

RequiredMax use 1

To specify reporting date and action to be taken

Example
XQ-01
305
Transaction Handling Code
Required
Identifier (ID)

Code designating the action to be taken by all parties

G
Plan Order(s) and Ship Product

Sales Reporting.

H
Notification Only

Stock on Hand Notification.

XQ-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • XQ02 is the reporting date. If reporting a date range, then XQ02 is the start date and XQ03 is the end date.
Usage notes

Begin date.

XQ-03
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

End date.

N9
040
Heading > N9

Department Number

OptionalMax use >1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
Variants (all may be used)
N9Internal Vendor Number
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Nordstrom Department Numbers are 4-digit numeric with leading 0's. For example, Department 28 would be sent as 0028.

N9
040
Heading > N9

Internal Vendor Number

OptionalMax use >1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
Variants (all may be used)
N9 Department Number
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Nordstrom Supplier Numbers are 10-digit numeric with leading 0's. For example Supplier Number 5555555 would be sent as 0005555555.

Heading end

Detail

LIN Loop
OptionalMax >1
LIN
010
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC Code, EAN Code or ISB Code.

ZA Loop
RequiredMax >1
ZA
080
Detail > LIN Loop > ZA Loop > ZA

Product Activity Reporting

RequiredMax use 1

To provide activity details concerning product being reported

  • The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA segment (ZA02) or in the SDQ segment.
Example
ZA-01
859
Activity Code
Required
Identifier (ID)

Code identifying activity details for the product being reported

Usage notes

SALES = This will be the net quantity sent. Please be aware you could receive negative numbers if only returns were made.

QA
Current Inventory Quantity Available for Shipment or Sale
QS
Quantity Sold
SDQ
110
Detail > LIN Loop > ZA Loop > SDQ

Destination Quantity

OptionalMax use >1

To specify destination and quantity detail

Usage notes

A SDQ segment can hold up to 10 locations. When an item has been sold in more than 10 stores, additional SDQ Segments will be sent.

Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SDQ-02
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

Nordstrom store numbers are 4 numeric with leading 0's. For example, Store 1 would be sent as 0001.

SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

SALES = This will be the NET quantity sold. Please be aware you could receive negative numbers if only returns were made.

INVENTORY = Stock on hand units.

SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

ZA Loop end
LIN Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
  • When sending item and activity data in the LIN loop, the CTT segment is required.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

Usage notes

Number of Line Items.

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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