X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
- 01
- Duns (Dun & Bradstreet)
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 07
- Duplicate
Code specifying the type of Purchase Order
- BK
- Blanket Order (Quantity Firm)
- RE
- Reorder
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Reference Identification
To specify identifying information
Nordstrom will send at least three occurrences of the REF:
(1) The Nordstrom internal supplier number.
(2) The Nordstrom department number.
(3) A statement referring to Nordstrom's PO Terms & Conditions.
(4) If sent, the Nordstrom event code for pre-ticketing purposes.
(5) If sent, the Nordstrom supplier/vendor terms.
(6) If sent, the Nordstrom season code for ticketing purposes.
(7) If sent, the Pre-Mark indicator of 'BULK' will be sent if this order should be packed in bulk.
Code qualifying the Reference Identification
- DP
- Department Number
Nordstrom Department Numbers are 4-digit numeric with leading 0's. For example, Department 28 would be sent as 0028.
- IA
- Internal Vendor Number
10-digit Nordstrom Assigned Supplier Number. Nordstrom supplier numbers are 10-digits with leading 0's (10/10 N0)
- MR
- Merchandise Type Code
Nordstrom Season Code used for Ticketing
Ticket format will include a 1-digit season code and a 2-digit year – for example: S16 = Spring 16
F16 = Fall 16
S17 = Spring 17
F17 = Fall 17 - PD
- Promotion/Deal Number
Nordstrom PO Type - for a list of values see PO Type List located on our website www.nordstromsupplier.com under the Reference Materials section.
- QC
- Product Specification Document Number
Pre-Mark Indicator - Nordstrom will send a value of "BULK" in the REF02 if this order is to be packed in bulk.
See website for further instructions on how to package merchandise for shipping -- www.nordstromsupplier.com. - TC
- Vendor Terms
00 = Vendor pays no freight
01 = Vendor pays total freight
02 = Vendor pays 1/2 freight
03 = Vendor pays difference between surface and air
04 = Vendor pays 1/2 difference between surface and air 05 = Other special agreement - ZZ
- Mutually Defined
Nordstrom PO Terms & Conditions Statement.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- CF
- Collect, Freight Credited Back to Customer
- DF
- Defined by Buyer and Seller
- MX
- Mixed
- PC
- Prepaid but Charged to Customer
- PO
- Prepaid Only
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- AC
- City and State
- CA
- Country of Origin
- CC
- Country
- CI
- City
- CO
- County/Parish and State
- CS
- Canadian SPLC
- CY
- County/Parish
- DE
- Destination (Shipping)
- FA
- Factory
- FE
- Freight Equalization Point
- FF
- Foreign Freight Forwarder Location
- MI
- Mill
- NS
- City/State from Points
- O
- Office Address
- OA
- Origin (After Loading on Equipment)
- OR
- Origin (Shipping Point)
- OV
- On Vessel (Free On Board [FOB] point)
- SP
- State/Province
- TL
- Terminal Cargo Location
- WH
- Warehouse
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Code identifying the source of the transportation terms
Code identifying the trade terms which apply to the shipment transportation responsibility
Code identifying type of location
- FOB06 is the code specifying the title passage location.
- AC
- City and State
- CA
- Country of Origin
- CC
- Country
- CI
- City
- CO
- County/Parish and State
- CS
- Canadian SPLC
- CY
- County/Parish
- DE
- Destination (Shipping)
- FA
- Factory
- FE
- Freight Equalization Point
- FF
- Foreign Freight Forwarder Location
- MI
- Mill
- NS
- City/State from Points
- O
- Office Address
- OA
- Origin (After Loading on Equipment)
- OR
- Origin (Shipping Point)
- OV
- On Vessel (Free On Board [FOB] point)
- SP
- State/Province
- TL
- Terminal Cargo Location
- WH
- Warehouse
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 05
- Discount Not Applicable
- 06
- Mixed
- 08
- Basic Discount Offered
- 12
- 10 Days After End of Month (10 EOM)
Code identifying the beginning of the terms period
- 2
- Delivery Date
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
A free-form description to clarify the related data elements and their content
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
Date/Time Reference Cancel After
To specify pertinent dates and times
Nordstrom will send two occurrences of the DTM.
The first occurrence will contain the Early Ship Date (037).
The second occurrence will contain the Past Cancel Date (001).
Date/Time Reference Ship Not Before
To specify pertinent dates and times
Nordstrom will send two occurrences of the DTM.
The first occurrence will contain the Early Ship Date (037).
The second occurrence will contain the Past Cancel Date (001).
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code specifying the method or type of transportation for the shipment
- A
- Air
- M
- Motor (Common Carrier)
- S
- Ocean
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- TO
- Message To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Note: Nordstrom Assigned Vendor number used for pre-ticketing and invoicing purposes.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code identifying the type of unit price for an item
- PE
- Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VA
- Vendor's Style Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
Note: Nordstrom Class code for pre-ticketing purposes. NOTE-This value will always be ‘0’.
Nordstrom could send up to two occurrences of the CTP.
The first occurrence will contain the Resale price (RES).
If sent, the second occurrence will contain the Promotional price (PRP).
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Nordstrom could send up to two occurrences of the CTP.
The first occurrence will contain the Resale price (RES).
If sent, the second occurrence will contain the Promotional price (PRP).
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Nordstrom will send three occurrences of the PID.
The first occurrence will contain the Product Description (08). The second occurrence will contain the Color Description (73). The third occurrence will contain the Size description (74).
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A free-form description to clarify the related data elements and their content
Nordstrom will send three occurrences of the PID.
The first occurrence will contain the Product Description (08). The second occurrence will contain the Color Description (73). The third occurrence will contain the Size description (74).
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 73
- Vendor color description
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A free-form description to clarify the related data elements and their content
Nordstrom will send three occurrences of the PID.
The first occurrence will contain the Product Description (08). The second occurrence will contain the Color Description (73). The third occurrence will contain the Size description (74).
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 74
- Vendor size description
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A free-form description to clarify the related data elements and their content
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
Note: TC990101 - Ticketing Service
HA - Hanging Service
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Note: Ticketing Code as defined in Nordstrom Supplier Compliance Manual.
Hanger Type as defined in the Nordstrom Supplier Compliance Manual.
Destination Quantity
To specify destination and quantity detail
A SDQ segment can hold up to 10 locations. When the PO has more than 10 locations, additional SDQ segments will be sent.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Note: Nordstrom Store Numbers are 4 numeric with leading 0's. For example, Store 1 would be sent as 0001.
When the SDQ is followed by an N1 segment with the ST qualifier, use the value in the N102 as the DC/Store shipping location. All merchandise for the stores listed on the SDQ should be shipped to
the DC/Store specified on the N1.
When the SDQ is not followed by an N1 segment with an ST qualifier, look up the store provided on
the SDQ in the Store/DC table provided in the Supplier Compliance manual to determine the DC shipping location.
Nordstrom will send the N1 segment only if the 'ship to' location is different than defined in the Nordstrom Routing Guide.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
PO example ship to DC
GS*PO*007942915*999999999*20100330*1529*2802*X*004010VICS~
ST*850*000005018~
BEG*00*SA*13655555**20100330~
CUR*BY*USD~
REF*DP*0085~
REF*IA*0999999999~
REF*TC*02*VENDOR PAYS 1/2 FREIGHT~
REF*MR*003~
REF*ZZ**ALL NORDSTROM P.O.TERMS & CONDITIONS APPLY SEE WWW.NORDSTROMSUPPLIER.COM~
PER*BD*NAT'L SPECIAL OCCASION DRESS~
FOB*CC*FA*FACTORY***FA*FACTORY~
ITD*12*3*17.2*********8%+10% 10 EOM*10~
DTM*001*20100408~
DTM*037*20100401~
TD5****M~
N1*TO**92*0000111111~
PO1*1*31*EA*109*PE*UP*799999999999*VA*012ZZZ*IN*0~
CTP**RES*218~
PID*F*08*VI**GOWN~
PID*F*73*VI**BLUE~
PID*F*74*VI**4~
SAC*N**VI*TC990101*********NH01~
SDQ*EA*92*0010*1*0732*1*0232*1*0223*1*0037*1*0225*1*0722*1*0222*1*0221*1*0034*1~
SDQ*EA*92*0239*1*0730*1*0731*1*0343*1*0320*1*0380*1*0322*1*0386*1*0360*1*0421*1~
SDQ*EA*92*0425*1*0750*1*0629*1*0751*1*0635*1*0227*1*0531*1*0773*1*0774*1*0760*1~
SDQ*EA*92*0765*1~
PO1*2*48*EA*109*PE*UP*799999999991*VA*012ZZZ*IN*0~
CTP**RES*218~
PID*F*08*VI**GOWN~
PID*F*73*VI**BLUE~
PID*F*74*VI**6~
SAC*N**VI*TC990101*********NH01~
SDQ*EA*92*0010*1*0223*1*0232*1*0230*1*0034*1*0723*2*0226*1*0037*1*0221*1*0730*1~
SDQ*EA*92*0731*1*0722*1*0222*1*0238*1*0239*1*0732*1*0380*1*0386*1*0343*1*0322*1~
SDQ*EA*92*0320*1*0360*1*0421*1*0425*1*0531*1*0534*2*0750*1*0237*1*0527*1*0523*2~
SDQ*EA*92*0526*1*0622*1*0227*1*0631*2*0635*1*0637*1*0629*1*0751*1*0774*2*0773*2~
SDQ*EA*92*0765*1*0760*1~
PO1*3*56*EA*109*PE*UP*799999999992*VA*012ZZZ*IN*0~
CTP**RES*218~
PID*F*08*VI**GOWN~
PID*F*73*VI**BLUE~
PID*F*74*VI**8~
SAC*N**VI*TC990101*********NH01~
SDQ*EA*92*0010*1*0239*1*0731*1*0223*1*0732*1*0222*1*0225*2*0226*1*0722*1*0034*2~
SDQ*EA*92*0723*1*0037*1*0230*2*0232*1*0238*2*0221*2*0730*1*0380*2*0320*2*0386*1~
SDQ*EA*92*0322*2*0343*1*0360*1*0425*2*0421*1*0631*1*0750*1*0523*1*0237*2*0635*1~
SDQ*EA*92*0637*2*0227*1*0629*1*0534*1*0527*1*0531*1*0622*2*0526*2*0751*1*0774*1~
SDQ*EA*92*0760*1*0765*1*0773*1~
PO1*4*50*EA*109*PE*UP*799999999993*VA*012ZZZ*IN*0~
CTP**RES*218~
PID*F*08*VI**GOWN~
PID*F*73*VI**BLUE~
PID*F*74*VI**10~
SAC*N**VI*TC990101*********NH01~
SDQ*EA*92*0010*1*0723*1*0731*2*0037*1*0226*2*0034*1*0239*2*0722*1*0732*2*0222*1~
SDQ*EA*92*0230*2*0232*2*0223*1*0238*1*0225*1*0730*1*0380*1*0343*1*0322*1*0360*2~
SDQ*EA*92*0320*1*0386*1*0425*1*0421*1*0622*1*0527*2*0531*1*0534*1*0526*1*0751*1~
SDQ*EA*92*0629*1*0227*1*0237*2*0523*1*0635*1*0750*2*0773*1*0765*1*0774*1*0760*1~
PO1*5*40*EA*109*PE*UP*799999999994*VA*012ZZZ*IN*0~
CTP**RES*218~
PID*F*08*VI**GOWN~
PID*F*73*VI**BLUE~
PID*F*74*VI**12~
SAC*N**VI*TC990101*********NH01~
SDQ*EA*92*0010*1*0232*1*0730*1*0731*1*0226*1*0239*1*0732*1*0230*1*0221*1*0238*1~
SDQ*EA*92*0225*1*0723*1*0722*1*0034*1*0222*1*0360*1*0322*1*0320*1*0386*1*0343*1~
SDQ*EA*92*0421*1*0425*1*0751*1*0635*1*0526*1*0527*1*0622*1*0531*1*0637*1*0631*1~
SDQ*EA*92*0629*1*0237*1*0750*1*0523*1*0534*1*0227*1*0765*1*0760*1*0774*1*0773*1~
PO1*6*25*EA*109*PE*UP*799999999995*VA*012ZZZ*IN*0~
CTP**RES*218~
PID*F*08*VI**GOWN~
PID*F*73*VI**BLUE~
PID*F*74*VI**14~
SAC*N**VI*TC990101*********NH01~
SDQ*EA*92*0221*1*0722*1*0037*1*0223*1*0238*1*0723*1*0730*1*0343*1*0386*1*0380*1~
SDQ*EA*92*0421*1*0629*1*0751*1*0523*1*0526*1*0531*1*0534*1*0637*1*0527*1*0635*1~
SDQ*EA*92*0227*1*0622*1*0631*1*0765*1*0760*1~
CTT*6~
SE*78*000005018~
GE*1*2802~
IEA*1*000007030~
PO ship direct to store
GS*PO*007942915*999999999*20100401*1531*1497*X*004010VICS~
ST*850*000002871~
BEG*00*SA*13444444**20100401~
CUR*BY*USD~
REF*DP*0222~
REF*IA*0888888888~
REF*PD*TS*TRUNK SHOW~
REF*TC*00*VENDOR PAYS NO FREIGHT~
REF*MR*003~
REF*ZZ**ALL NORDSTROM P.O.TERMS & CONDITIONS APPLY SEE WWW.NORDSTROMSUPPLIER.COM~
PER*BD*NATIONAL TREATMENT 6~
FOB*CC*FA*FACTORY***FA*FACTORY~
ITD*05*3*****30*****NET 30 DAYS~
DTM*001*20100415~
DTM*037*20100401~
TD5****M~
N1*TO**92*0000999999~
PO1*1*144*EA*24.9*PE*UP*773339999999*VA*ZZZZ*IN*0~
CTP**RES*41.5~
PID*F*08*VI**NORD 10 LINED LASH~
PID*F*73*VI**SHADE01~
PID*F*74*VI**NO SIZE~
SAC*N**VI*TC990101*********NJ01~
SDQ*EA*92*0430*144~
N1*ST*0430~
CTT*1~
SE*26*000002871~
GE*1*1497~
IEA*1*000007137~
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