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Application Advice
  • Specification
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X12 824 Application Advice

X12 Release 4050

This X12 Transaction Set contains the format and establishes the data contents of the Application Advice Transaction Set (824) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the ability to report the results of an application system's data content edits of transaction sets. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or acceptance with change of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgment sent in response to a purchase order).

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BGN
0200
Beginning Segment
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required

Code specifying the version number of the interchange control segments

00405
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001
ISA-13
I12
Interchange Control Number
Required
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

AG
Application Advice (824)
GS-02
142
Application Sender's Code
Required
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004050
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001

Heading

ST
0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
824
Application Advice
ST-02
329
Transaction Set Control Number
Required
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BGN
0200

Beginning Segment

RequiredMax use 1

To indicate the beginning of a transaction set

Example
BGN-01
353
Transaction Set Purpose Code
Required

Code identifying purpose of transaction set

00
Original
BGN-02
127
Reference Identification
Required
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BGN02 is the transaction set reference number.
BGN-03
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BGN03 is the transaction set date.
N1 Loop
RequiredMax >1
N1
0300

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

FR
Message From
N1-03
66
Identification Code Qualifier
Required
Min 1Max 2

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

Receiver ID Qualifier

N1-04
67
Identification Code
Required
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Receiver ID

PER
0800

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Example
PER-01
366
Contact Function Code
Required

Code identifying the major duty or responsibility of the person or group named

AA
Authorized Representative
PER-02
93
Name
Required
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Required

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Required
Min 1Max 256

Complete communications number including country or area code when applicable

Detail

OTI Loop
RequiredMax >1
OTI
0100

Original Transaction Identification

RequiredMax use 1

To identify the edited transaction set and the level at which the results of the edit are reported, and to indicate the accepted, rejected, or accepted-with-change edit result

  • The OTI loop is intended to provide a unique identification of the transaction set that is the subject of this application acknowledgment.
Example
OTI-01
110
Application Acknowledgment Code
Required

Code indicating the application system edit results of the business data

TR
Transaction Set Reject
OTI-02
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

  • OTI02 contains the qualifier identifying the business transaction from the original business application, and OTI03 will contain the original business application identification.
TN
Transaction Reference Number
OTI-03
127
Reference Identification
Required
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • OTI03 is the primary reference identification or number used to uniquely identify the original transaction set.
Usage notes

Reference ID (ASN or Invoice Number)

OTI-10
143
Transaction Set Identifier Code
Required
Min 3Max 3

Code uniquely identifying a Transaction Set

TED Loop
RequiredMax >1
TED
0700

Technical Error Description

RequiredMax use 1

To identify the error and, if feasible, the erroneous segment, or data element, or both

Example
TED-01
647
Application Error Condition Code
Required
Min 1Max 3

Code indicating application error condition

TED-02
3
Free Form Message
Required
Min 1Max 60

Free-form text

  • If used, TED02 will contain a generic description of the data in error (e.g., part number, date, reference number, etc.).
NTE
0800

Note/Special Instruction

RequiredMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Required

Code identifying the functional area or purpose for which the note applies

GEN
Entire Transaction Set
NTE-02
352
Description
Required
Min 1Max 80

A free-form description to clarify the related data elements and their content

SE
0900

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Min 9Max 9

A control number assigned by the interchange sender

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