Saks Fifth Avenue
/
Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 4050

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
PO1 Loop
PO1
0100
Baseline Item Data
Max use 1
Required
CTP Loop
SDQ
1900
Destination Quantity
Max use 500
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required

Code specifying the version number of the interchange control segments

00405
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001
ISA-13
I12
Interchange Control Number
Required
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004050
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001

Heading

ST
0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
0200

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required

Code identifying purpose of transaction set

00
Original
07
Duplicate
BEG-02
92
Purchase Order Type Code
Required

Code specifying the type of Purchase Order

SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

PO Number (10-digit)

BEG-05
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BEG05 is the date assigned by the purchaser to purchase order.
REF
0500

Reference Information

RequiredMax use >1

To specify identifying information

Example
Variants (all may be used)
REFReference InformationREFReference InformationREFReference InformationREFReference Information
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

DP
Department Number
REF-02
127
Reference Identification
Required
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

4-Digit Department Number

REF
0500

Reference Information

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Manufacturer (MFG) Number

REF
0500

Reference Information

OptionalMax use >1

To specify identifying information

Usage notes

This segment will only be transmitted when special instructions apply, i.e. Import Taxes for San Juan

Example
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

PG
Product Group
REF-02
127
Reference Identification
Required
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Group Number (2-digit)

REF
0500

Reference Information

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

VR
Vendor ID Number
REF-02
127
Reference Identification
Required
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

*Saks Canada supplier site number is 5-digits
*Saks US supplier site number is 7-digits

REF
0500

Reference Information

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-03
352
Description
Required
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Special Instructions

ITD
1300

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Example
ITD-01
336
Terms Type Code
Required

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
05
Discount Not Applicable
08
Basic Discount Offered
12
10 Days After End of Month (10 EOM)
ITD-02
333
Terms Basis Date Code
Required

Code identifying the beginning of the terms period

2
Delivery Date
ITD-03
338
Terms Discount Percent
Required
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05
351
Terms Discount Days Due
Required
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07
386
Terms Net Days
Required
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-13
765
Day of Month
Required
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

DTM
1500

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference
DTM-01
374
Date/Time Qualifier
Required

Code specifying type of date or time, or both date and time

001
Cancel After
DTM-02
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
1500

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference
DTM-01
374
Date/Time Qualifier
Required

Code specifying type of date or time, or both date and time

010
Requested Ship
DTM-02
373
Date
Required
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Detail

PO1 Loop
RequiredMax >1
PO1
0100

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
PO1-01
350
Assigned Identification
Required
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
PO1-02
380
Quantity
Required
Min 1Max 15

Numeric value of quantity

  • PO102 is quantity ordered.
PO1-03
355
Unit or Basis for Measurement Code
Required

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Required

Code identifying the type of unit price for an item

QT
Quoted
PO1-06
235
Product/Service ID Qualifier
Required

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
EAN/UCC - 13
UP
UCC - 12
PO1-07
234
Product/Service ID
Required
Min 1Max 48

Identifying number for a product or service

Usage notes

UPC Code (12-digit) or EAN Number (13-digit)

PO1-08
235
Product/Service ID Qualifier
Required

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VA
Vendor's Style Number
PO1-09
234
Product/Service ID
Required
Min 1Max 48

Identifying number for a product or service

Usage notes

Style Number.

PO1-16
235
Product/Service ID Qualifier
Optional

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

For OFF 5TH Orders Only

P1
Petroleum Accountants Society of Canada Operating and Maintenance Code - Goods and Services Tax Not Applicable
PO1-17
234
Product/Service ID
Optional
Min 1Max 48

Identifying number for a product or service

Usage notes

Total Saving Percentage (2-digit)

CTP Loop
OptionalMax >1

For OFF 5TH only

Variants (all may be used)
CTPCTP Loop
CTP
0400

Pricing Information

RequiredMax use 1

To specify pricing information

Example
CTP-01
687
Class of Trade Code
Required

Code indicating class of trade

RS
Resale
CTP-02
236
Price Identifier Code
Required

Code identifying pricing specification

MSR
Manufacturer's Suggested Retail
CTP-03
212
Unit Price
Required
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP-04
380
Quantity
Required
Min 1Max 15

Numeric value of quantity

CTP-05
C001
Composite Unit of Measure
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
CTP Loop
RequiredMax >1
Variants (all may be used)
CTPCTP Loop
CTP
0400

Pricing Information

RequiredMax use 1

To specify pricing information

Example
CTP-01
687
Class of Trade Code
Required

Code indicating class of trade

RS
Resale
CTP-02
236
Price Identifier Code
Required

Code identifying pricing specification

RES
Resale
CTP-03
212
Unit Price
Required
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP-04
380
Quantity
Required
Min 1Max 15

Numeric value of quantity

CTP-05
C001
Composite Unit of Measure
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PID Loop
RequiredMax >1
Variants (all may be used)
PIDPID LoopPIDPID Loop
PID
0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required

Code identifying the general class of a product or process characteristic

75
Buyer's Color Description
PID-05
352
Description
Required
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop
RequiredMax >1
Variants (all may be used)
PIDPID LoopPIDPID Loop
PID
0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required

Code identifying the general class of a product or process characteristic

91
Buyer's Item Size Description
PID-05
352
Description
Required
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop
RequiredMax >1
Variants (all may be used)
PIDPID LoopPIDPID Loop
PID
0500

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required

Code identifying the general class of a product or process characteristic

08
Product
PID-05
352
Description
Required
Min 1Max 80

A free-form description to clarify the related data elements and their content

SAC Loop
RequiredMax >1
SAC
1300

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example
SAC-01
248
Allowance or Charge Indicator
Required

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
N
No Allowance or Charge
SAC-03
559
Agency Qualifier Code
Required

Code identifying the agency assigning the code values

VI
Voluntary Inter-Industry Commerce Standard (VICS) EDI
SAC-04
1301
Agency Service, Promotion, Allowance, or Charge Code
Required

Agency maintained code identifying the service, promotion, allowance, or charge

  • SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02.
HA
SAC-15
352
Description
Required
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

HANG' or 'FLAT'

SDQ
1900

Destination Quantity

RequiredMax use 500

To specify destination and quantity detail

Example
SDQ-01
355
Unit or Basis for Measurement Code
Required

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SDQ-02
66
Identification Code Qualifier
Required

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

Store Number (4-digit)

SDQ-04
380
Quantity
Required
Min 1Max 15

Numeric value of quantity

N1 Loop
RequiredMax >1
N1
3500

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Required
Min 1Max 60

Free-form name

Usage notes

Distribution Center Number (4-digit) or '9999' for Direct to Door Shipments

Summary

CTT Loop
RequiredMax >1
CTT
0100

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Min 1Max 6

Total number of line items in the transaction set

SE
0300

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Min 9Max 9

A control number assigned by the interchange sender

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