Shoe Carnival
/
Invoice
  • Specification
  • EDI Inspector
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Stedi maintains this guide based on public documentation from Shoe Carnival. Contact Shoe Carnival for official EDI specifications. To report any errors in this guide, please contact us.
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X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    010
    Transaction Set Header
    Max use 1
    Required
    BIG
    020
    Beginning Segment for Invoice
    Max use 1
    Required
    Rremit To
    N1
    070
    Name
    Max use 1
    Required
    N3
    090
    Address Information
    Max use 2
    Optional
    N4
    100
    Geographic Location
    Max use 1
    Optional
    Ship To
    N1
    070
    Name
    Max use 1
    Required
    N3
    090
    Address Information
    Max use 2
    Optional
    N4
    100
    Geographic Location
    Max use 1
    Optional
    ITD
    130
    Terms of Sale/Deferred Terms of Sale
    Max use 1
    Optional
    DTM
    140
    Date/Time Reference
    Max use 10
    Optional
    detail
    IT1 Loop
    IT1
    010
    Baseline Item Data (Invoice)
    Max use 1
    Required
    summary
    TDS
    010
    Total Monetary Value Summary
    Max use 1
    Required
    CAD
    030
    Carrier Detail
    Max use 1
    Optional
    SAC Loop
    SAC
    040
    Service, Promotion, Allowance, or Charge Information
    Max use 1
    Required
    CTT
    070
    Transaction Totals
    Max use 1
    Optional
    SE
    080
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator
    GS

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IN
    Invoice Information (810,819)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    810
    Invoice
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIG
    020
    Heading > BIG

    Beginning Segment for Invoice

    RequiredMax use 1

    To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

    Usage notes

    BIG2010040720101744220100406600168

    Example
    BIG-01
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG01 is the invoice issue date.
    BIG-02
    76
    Invoice Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number assigned by issuer

    Usage notes

    Seller’s Invoice Number

    BIG-03
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIG03 is the date assigned by the purchaser to purchase order.
    BIG-04
    324
    Purchase Order Number
    Required
    String (AN)
    Min 1Max 22

    Identifying number for Purchase Order assigned by the orderer/purchaser

    Usage notes

    Shoe Carnival PO Number

    N1 Rremit To
    OptionalMax >1
    Variants (all may be used)
    Ship To
    N1
    070
    Heading > Rremit To > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1REVendor Name

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    RE
    Party to receive commercial invoice remittance
    RI
    Remit To
    N1-02
    93
    Name
    Required
    String (AN)
    Min 1Max 60

    Free-form name

    N3
    090
    Heading > Rremit To > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Usage notes

    N3*P.O. BOX 56789

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    100
    Heading > Rremit To > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Usage notes

    N4ANYTOWNWI*53288

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N1 Rremit To end
    N1 Ship To
    OptionalMax >1
    Variants (all may be used)
    Rremit To
    N1
    070
    Heading > Ship To > N1

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Usage notes

    N1ST**92098

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    090
    Heading > Ship To > N3

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    100
    Heading > Ship To > N4

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N1 Ship To end
    ITD
    130
    Heading > ITD

    Terms of Sale/Deferred Terms of Sale

    OptionalMax use >1

    To specify terms of sale

    Usage notes

    ITD053*2010050730***NET 30

    Example
    ITD-01
    336
    Terms Type Code
    Optional

    Code identifying type of payment terms

    • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
    05
    Discount Not Applicable
    14
    Previously agreed upon
    ITD-02
    333
    Terms Basis Date Code
    Optional

    Code identifying the beginning of the terms period

    3
    Invoice Date
    ITD-06
    446
    Terms Net Due Date
    Optional
    CCYYMMDD format

    Date when total invoice amount becomes due expressed in format CCYYMMDD

    ITD-07
    386
    Terms Net Days
    Required
    Numeric (N0)
    Min 1Max 3

    Number of days until total invoice amount is due (discount not applicable)

    ITD-12
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    DTM
    140
    Heading > DTM

    Date/Time Reference

    OptionalMax use 10

    To specify pertinent dates and times

    Usage notes

    DTM01120100407

    Example
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    011
    Shipped
    DTM-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Heading end

    Detail

    IT1 Loop
    RequiredMax >1
    IT1
    010
    Detail > IT1 Loop > IT1

    Baseline Item Data (Invoice)

    RequiredMax use 1

    To specify the basic and most frequently used line item data for the invoice and related transactions

    Usage notes

    IT125EA9.95UP*737972513302 - Item-level

    IT12CA228UP*737974814224 - Pack-level (using PrePack UPC in IT107)

    Example
    IT1-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • IT101 is the purchase order line item identification.
    IT1-02
    358
    Quantity Invoiced
    Required
    Decimal number (R)
    Min 1Max 10

    Number of units invoiced (supplier units)

    IT1-03
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    AS
    Assortment

    Pack-level

    CA
    Case

    Pack-level

    EA
    Each

    Item-level

    PR
    Pair

    Item-level

    IT1-04
    212
    Unit Price
    Required
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    IT1-06
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    EN
    European Article Number (EAN) (2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    IT1-07
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    IT1 Loop end
    Detail end

    Summary

    TDS
    010
    Summary > TDS

    Total Monetary Value Summary

    RequiredMax use 1

    To specify the total invoice discounts and amounts

    Usage notes

    TDS188055188055 – with no damage allowance applied
    TDS489254496705 – with 1.5% damage allowance applied

    Example
    TDS-01
    610
    Amount
    Required
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
    TDS-02
    610
    Amount
    Required
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • TDS02 indicates the amount upon which the terms discount amount is calculated.
    • TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
    CAD
    030
    Summary > CAD

    Carrier Detail

    OptionalMax use 1

    To specify transportation details for the transaction

    Usage notes

    A valid SCAC is REQUIRED in CAD04. If the correct SCAC is unknown, please contact Shoe Carnival’s EDI Department for direction before sending the 810. A list of valid SCACs can be provided. The SCAC on the 810 should match the SCAC that was sent on the 856 for the referenced order.

    CAD****AVRT

    Example
    CAD-04
    140
    Standard Carrier Alpha Code
    Required
    Identifier (ID)
    Min 2Max 4

    Standard Carrier Alpha Code

    SAC Loop
    OptionalMax >1
    SAC
    040
    Summary > SAC Loop > SAC

    Service, Promotion, Allowance, or Charge Information

    RequiredMax use 1

    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    Usage notes

    If there is a damage allowance or charges listed on the 810, all listed elements of SAC become mandatory.

    SACAC000**74513*1.5

    Example
    If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
    SAC-01
    248
    Allowance or Charge Indicator
    Required

    Code which indicates an allowance or charge for the service specified

    • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
    A
    Allowance
    C
    Charge
    SAC-02
    1300
    Service, Promotion, Allowance, or Charge Code
    Optional

    Code identifying the service, promotion, allowance, or charge

    B950
    Damaged Merchandise
    C000
    Defective Allowance
    SAC-05
    610
    Amount
    Optional
    Numeric (N2)
    Min 1Max 15

    Monetary amount

    • SAC05 is the total amount for the service, promotion, allowance, or charge.
    • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
    SAC-06
    378
    Allowance/Charge Percent Qualifier
    Optional

    Code indicating on what basis allowance or charge percent is calculated

    3
    Discount/Gross
    SAC-07
    332
    Percent
    Optional
    Decimal number (R)
    Min 1Max 6

    Percent expressed as a percent

    SAC Loop end
    CTT
    070
    Summary > CTT

    Transaction Totals

    OptionalMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of the number of IT1 segments.
      If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
    Usage notes

    CTT*20

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    080
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end
    GE

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    IEA

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Example 810

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231001*2158*U*00401*000000001*0*T*>
    GS*IN*SENDERGS*RECEIVERGS*20231001*215801*000000001*X*004010
    ST*810*0001
    BIG*20100512*6022000004*20100510*600146
    N1*RE*COMPANY NAME
    N3*P.O. BOX 999999
    N4*ATLANTA*GA*30384
    N1*ST**92*98
    ITD*05*3****20100512*30*****NET 30
    DTM*011*20100512
    IT1**3*EA*38**UP*737974814217
    IT1**2*CA*228**UP*737974814224
    IT1**16*CA*608**UP*737974814231
    IT1**3*EA*38**UP*737974814248
    IT1**3*EA*38**UP*737974814255
    IT1**3*EA*38**UP*737974814262
    IT1**2*EA*38**UP*737974814262
    IT1**2*EA*38**UP*737974814279
    IT1**2*EA*38**UP*737974814293
    IT1**2*EA*38**UP*737974814309
    IT1**12*EA*33.3**UP*737974815795
    IT1**51*CA*399.6**UP*737974815847
    IT1**12*EA*33.3**UP*737974815825
    IT1**36*EA*33.3**UP*737974815849
    IT1**2*EA*33.3**UP*737974815788
    IT1**2*EA*33.3**UP*737974815795
    IT1**2*EA*33.3**UP*737974815801
    IT1**2*EA*33.3**UP*737974815818
    IT1**14*CA*330**UP*737974815855
    IT1**2*EA*33.3**UP*737974815832
    TDS*3770048*3827460
    CAD****SWFT
    SAC*A*C000***57412*3*1.5
    CTT*8
    SE*33*0001
    GE*1*000000001
    IEA*1*000000001

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