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Motor Carrier Load Tender
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X12 204 Motor Carrier Load Tender

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • MULTI-STOP LOAD
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
B2
020
Beginning Segment for Shipment Information Transaction
Max use 1
Required
B2A
030
Set Purpose
Max use 1
Required
L11
080
Load or Shipment
Max use 1
Required
L11
080
Notes
Max use 1
Required
G62
090
Date/Time
Max use 1
Required
NTE
130
Note/Special Instruction
Max use 10
Optional
0100 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
020
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-02
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
B2-04
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Simplot's single-stop shipment number or multi-stop load number.

B2-06
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
PP
Prepaid (by Seller)
B2A
030
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

Please do not return 990 for an 05-Replace.

00
Original
01
Cancellation
05
Replace
B2A-02
346
Application Type
Required
Identifier (ID)

Code identifying an application

BL
Bill of Lading
LT
Load Tender - Truckload (TL) Carrier Only

Used by a shipper to inform carrier that a particular load is available or becoming available for movement; also signifies an advance pick-up notification.

MF
Manifest
L11
080
Heading > L11

Load or Shipment

RequiredMax use >1

To specify instructions in this business relationship or a reference number

Usage notes

One of Shipment (S) or Load (L) is required

Shipment:
L11S8X~

Load:
L11L8X~

Example
Variants (all may be used)
L11Notes
L11-01
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L
Load
S
Shipment
L11-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

8X
Transaction Category or Type
L11
080
Heading > L11

Notes

RequiredMax use >1

To specify instructions in this business relationship or a reference number

Usage notes

Note:
L11NTEZZFOODSTUFF~
L11
NTEZZPREPAID~
L11NTEZZCALL WAREHOUSE FOR DOCK APPOINTMENTS.~
L11
NTEZZRATES IN EFFECT DATE OF SHIPMENT WILL GOVERN.~
L11NTEZZ*SEALS ARE REQUIRED ON ALL LOADS PER SECTION 3.5 OF OUR CONTRACT.~

Example
Variants (all may be used)
L11Load or Shipment
L11-01
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

NTE
L11-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
L11-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
090
Heading > G62

Date/Time

RequiredMax use 1

To specify pertinent dates and times

  • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Usage notes

Requested Respond by Date/Time.

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)

Code specifying type of date

64
Must Respond By
G62-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

G62-03
176
Time Qualifier
Optional
Identifier (ID)

Code specifying the reported time

1
Must Respond By
G62-04
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

MT
Mountain Time
NTE
130
Heading > NTE

Note/Special Instruction

OptionalMax use 10

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

GEN
Entire Transaction Set
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0100 Loop
RequiredMax >1
N1
140
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

OB
Ordered By
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
G61
190
Heading > 0100 Loop > G61

Contact

RequiredMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

DC
Delivery Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

0100 Loop end
0200 Loop
RequiredMax >1
N7
200
Heading > 0200 Loop > N7

Equipment Details

RequiredMax use 1

To identify the equipment

Example
N7-02
207
Equipment Number
Required
String (AN)
Min 1Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Usage notes

"0" or "None".

N7-11
40
Equipment Description Code
Optional
Identifier (ID)

Code identifying type of equipment used for shipment

TF
Trailer, Dry Freight
TW
Trailer, Refrigerated

A refrigerated trailer capable of keeping product cold. Different from a temperature controlled trailer which is able to keep product at a constant temperature.

0200 Loop end
Heading end

Detail

0300 Loop Load
RequiredMax 1
Variants (all may be used)
0300 Loop Unload
S5
010
Detail > 0300 Loop Load > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

Usage notes

Please return Stop Number on the 214 in the L11 Segment.

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

LD
Load
S5-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

S5-04
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

L
Pounds
S5-05
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

S5-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
L11
020
Detail > 0300 Loop Load > L11

Business Instructions and Reference Number

RequiredMax use 50

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

DO, P8, PO Included on all 204 transactions.

Rest included on 204 Load Tenders for international shipments. These codes should be accommodated by carriers shipping international shipments, and accommodated or ignored by carriers that do not ship international shipments.

BK
Broker's Order Number
CM
Buyer's Credit Memo
CO
Customer Order Number
CT
Contract Number
DC
Dealer purchase order number
DO
Delivery Order Number
EA
Medical Record Identification Number
FW
State License Identification Number
LD
Loan Number
P8
Pickup Reference Number
PO
Purchase Order Number
PT
Purchase Option Agreement
SA
Salesperson
SE
Serial Number
SL
Sales/Territory Code
SZ
Specification Revision
VO
Institution Loan Number
VS
Vendor Order Number Suffix
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
030
Detail > 0300 Loop Load > G62

Scheduled Pick-Up Date

RequiredMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

69
Scheduled Pick-Up Date
G62-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

NTE
065
Detail > 0300 Loop Load > NTE

Note/Special Instruction

OptionalMax use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

GEN
Entire Transaction Set
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0310 Ship From
RequiredMax >1
N1
070
Detail > 0300 Loop Load > Ship From > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
090
Detail > 0300 Loop Load > Ship From > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > 0300 Loop Load > Ship From > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > 0300 Loop Load > Ship From > G61

Contact

RequiredMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

DC
Delivery Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

G61-05
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

0310 Ship From end
0300 Loop Load end
0300 Loop Unload
RequiredMax >1
Variants (all may be used)
0300 Loop Load
S5
010
Detail > 0300 Loop Unload > S5

Stop Off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
If either Weight (S5-03) or Weight Unit Code (S5-04) is present, then the other is required
If either Number of Units Shipped (S5-05) or Unit or Basis for Measurement Code (S5-06) is present, then the other is required
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

Usage notes

Please return Stop Number on the 214 in the L11 Segment.

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

UL
Unload
S5-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

S5-04
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

L
Pounds
S5-05
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

S5-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
L11
020
Detail > 0300 Loop Unload > L11

Business Instructions and Reference Number

RequiredMax use 50

To specify instructions in this business relationship or a reference number

Example
If either Reference Identification (L11-01) or Reference Identification Qualifier (L11-02) is present, then the other is required
At least one of Reference Identification (L11-01) or Description (L11-03) is required
L11-01
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

DO, P8, PO Included on all 204 transactions.

Rest included on 204 Load Tenders for international shipments. These codes should be accommodated by carriers shipping international shipments, and accommodated or ignored by carriers that do not ship international shipments.

BK
Broker's Order Number
CM
Buyer's Credit Memo
CO
Customer Order Number
CT
Contract Number
DC
Dealer purchase order number
DO
Delivery Order Number
EA
Medical Record Identification Number
FW
State License Identification Number
LD
Loan Number
P8
Pickup Reference Number
PO
Purchase Order Number
PT
Purchase Option Agreement
SA
Salesperson
SE
Serial Number
SL
Sales/Territory Code
SZ
Specification Revision
VO
Institution Loan Number
VS
Vendor Order Number Suffix
L11-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
030
Detail > 0300 Loop Unload > G62

Scheduled Delivery Date

RequiredMax use 2

To specify pertinent dates and times

  • Use G62 segment either in loop 0300 or loop 0350, but not both.
Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

70
Scheduled Delivery Date
G62-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

NTE
065
Detail > 0300 Loop Unload > NTE

Note/Special Instruction

OptionalMax use 20

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-01
363
Note Reference Code
Optional
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

GEN
Entire Transaction Set
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

0310 Ship To
RequiredMax >1
N1
070
Detail > 0300 Loop Unload > Ship To > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
090
Detail > 0300 Loop Unload > Ship To > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Detail > 0300 Loop Unload > Ship To > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3

Code identifying the country

G61
120
Detail > 0300 Loop Unload > Ship To > G61

Contact

RequiredMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

DC
Delivery Contact
G61-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

G61-05
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

0310 Ship To end
0300 Loop Unload end
Detail end

Summary

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

MULTI-STOP LOAD

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0417*U*00401*000000001*0*T*>~
GS*SM*SENDERGS*RECEIVERGS*20231120*041719*000000001*X*004010~
ST*204*0001~
B2**SCAC**22401**PP~
B2A*00*LT~
L11*L*8X~
L11*NTE*ZZ*FOODSTUFF~
L11*NTE*ZZ*PREPAID~
L11*NTE*ZZ*CALL WAREHOUSE FOR DOCK APPOINTMENTS.~
L11*NTE*ZZ*RATES IN EFFECT DATE OF SHIPMENT WILL GOVERN.~
L11*NTE*ZZ*SEALS ARE REQUIRED ON ALL LOADS PER SECTION 3.5 OF OUR CONTRACT.~
G62*64*20160413*1*123456*MT~
NTE*GEN*REEFER SET POINT MUST MAINTAIN REEFER RETURN AIR FLOW BELOW~
NTE*GEN*ZERO F IN ORDER TO MAINTAIN PRODUCT TEMPERATURE OF LESS~
NTE*GEN*THAN 10 DEGREES F~
NTE*GEN*Freight Rate = 000.000 MI~
NTE*GEN*Fuel Surcharge per mile = 000.000 MI~
NTE*GEN*Stop Charge = 000.000 Load~
NTE*GEN*0000 MI~
NTE*GEN*PERISHABLE FOOD PRODUCTS~
N1*OB*J.R. SIMPLOT CO.*9*000012345~
G61*DC*Delivery Contact Name*TE*000-555-0000~
N7**NONE*********TW~
S5*1*LD*26020*L*884*CA~
L11*1234567*P8~
G62*69*20160418~
N1*SF*SHIP FROM NAME*ZZ*123456~
N3*Address~
N4*City*ST*123456*US~
G61*DC*DISPATCH*TE*555-000-5555~
S5*2*UL*20068*L*692*CA~
L11*1234567*DO~
L11*1234567*PO~
G62*70*20160420~
N1*ST*SHIP TO NAME*ZZ*123456~
N3*Address~
N4*City*ST*12345*US~
G61*DC*DISPATCH*TE*555-000-5555~
S5*3*UL*5952*L*192*CA~
L11*1234567*DO~
L11*1234567*PO~
G62*70*20160421~
N1*ST*SHIP TO NAME*ZZ*123456~
N3*Address~
N4*City*ST*12345*US~
G61*DC*DISPATCH*TE*555-000-5555~
SE*45*0001~
GE*1*000000001~
IEA*1*000000001~

SINGLE-STOP SHIPMENT

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0417*U*00401*000000001*0*T*>~
GS*SM*SENDERGS*RECEIVERGS*20231120*041725*000000001*X*004010~
ST*204*0001~
B2**SCAC**5759000**PP~
B2A*00*LT~
L11*S*8X~
L11*NTE*ZZ*FOODSTUFF~
L11*NTE*ZZ*PREPAID~
L11*NTE*ZZ*CALL WAREHOUSE FOR DOCK APPOINTMENTS.~
L11*NTE*ZZ*RATES IN EFFECT DATE OF SHIPMENT WILL GOVERN.~
L11*NTE*ZZ*SEALS ARE REQUIRED ON ALL LOADS PER SECTION 3.5 OF OUR CONTRACT.~
G62*64*20151230*1*140323*MT~
NTE*GEN*PERISHABLE FOOD PRODUCTS~
NTE*GEN*REEFER SET POINT MUST MAINTAIN REEFER RETURN AIR FLOW BELOW~
NTE*GEN*ZERO F IN ORDER TO MAINTAIN PRODUCT TEMPERATURE OF LESS~
NTE*GEN*THAN 10 DEGREES F~
NTE*GEN*Freight Rate = 000.000 MI~
NTE*GEN*Fuel Surcharge per mile = 000.000 MI~
NTE*GEN*1323 MI~
N1*OB*J.R. SIMPLOT CO.*9*000001234~
G61*DC*DELIVERY CONTACT*TE*555-000-5555~
N7**NONE*********TW~
S5*1*LD*44005.5*L*1386*CA~
L11*2284998*P8~
G62*69*20160111~
N1*SF*SHIP FROM NAME*ZZ*123456~
N3*3630 STREET NAME~
N4*CITY NAME*ND*12345-6789*US~
G61*DC*DISPATCH*TE*000-555-0000~
S5*2*UL*44005.5*L*1386*CA~
L11*2284998*DO~
L11*00426323*PO~
G62*70*20160114~
N1*ST*SHIP TO NAME*ZZ*123456~
N3*16733 STREET NAME~
N4*CITY NAME*ID*12345*US~
G61*DC*DISPATCH*TE*000-555-5555~
SE*36*0001~
GE*1*000000001~
IEA*1*000000001~

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