X12 820 Payment Order/Remittance Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

• ~ Segment
• * Element
• > Component

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code to identify the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code to identify the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer · U U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · This version number covers the interchange control segments · 00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code sent by the sender to request an interchange acknowledgment (TA1) · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code to indicate whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · RA Payment Order/Remittance Advice (820)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code used in conjunction with Data Element 480 to identify the issuer of the standard · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST

010

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 820 Payment Order/Remittance Advice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BPR

020

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

BPR-01 · 305 · Transaction Handling Code · Required · Code designating the action to be taken by all parties · I Remittance Information Only

BPR-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount BPR02 specifies the payment amount. · Usage notes When the amount ends without cents(25.00),the.00 will not be sent. It would be sent as 25.

BPR-03 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · C Credit

BPR-04 · 591 · Payment Method Code · Required · Code identifying the method for the movement of payment instructions · ACH Automated Clearing House (ACH)

BPR-05 · 812 · Payment Format Code · Optional · Code identifying the payment format to be used · CCD Cash Concentration/Disbursement (CCD) (ACH) CTX Corporate Trade Exchange (CTX) (ACH) When this code is used, the 820 document will be included in the addenda record of the EFT transmitted to the vendor's bank. The EDI 820 document will not be sent to the vendor.

TRN

035

Trace

RequiredMax use 1

To uniquely identify a transaction to an application

• The TRN segment is used to uniquely identify a payment order/remittance advice.

TRN-01 · 481 · Trace Type Code · Required · Code identifying which transaction is being referenced · I

TRN-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier TRN02 provides unique identification for the transaction. · Usage notes Tracer Number

REF

050

Reference Identification

OptionalMax use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · CK Check Number

REF-02 · 127 · Reference Identification · Required Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Check Number

DTM

060

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 234 Settlement Date

DTM-02 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD

N1 Loop

OptionalMax >1

N1

070

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · PE Payee PR Payer

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name · Usage notes If N101 = PR, this is the payer name. IfN101 = PE, this is the payee name.

Detail

ENT Loop

OptionalMax >1

Usage notes

Only one ENT segment will be sent per 820.

ENT

010

Entity

RequiredMax use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

ENT-01 · 554 · Assigned Number · Optional Min 1 Max 6 · Number assigned for differentiation within a transaction set

ADX Loop

OptionalMax >1

ADX

080

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

Example

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount. · Usage notes When the amount ends without cents (25.00), the.00 will not be sent. It would be sent as 25.

ADX-02 · 426 · Adjustment Reason Code · Required · Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment ADX02 specifies the reason for claiming the adjustment. · ZZ Mutually Defined

ADX-03 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification ADX03 and ADX04 specify the identification of the adjustment. · AM Adjustment Memo (Charge Back) CM Buyer's Credit Memo

ADX-04 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Charge back Number or Credit memo number.

NTE

090

Note/Special Instruction

OptionalMax use >1

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Code identifying the functional area or purpose for which the note applies · CAR Other Related Information

NTE-02 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

REF Loop

OptionalMax >1

REF

110

Reference Identification

RequiredMax use 1

To specify identifying information

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Not Used by Target Corporation.

REF-03 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes This field will contain the Lawson adjustment reason code and description

RMR Loop

OptionalMax >1

RMR

150

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

• Loop RMR is for open items being referenced or for payment on account.

Example

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication. · IV Seller's Invoice Number

RMR-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Invoice Number

RMR-03 · 482 · Payment Action Code · Optional · Code specifying the accounts receivable open item(s), if any, to be included in the cash application. If RMR03 is present, it specifies how the cash is to be applied. If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present. · PI Pay Item

RMR-04 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount RMR04 is the amount paid. · Usage notes Net Amount When the amount ends without cents(25.00), the .00 will not be sent. It would be sent as 25.

RMR-05 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items. RMR05 may be needed by some payees to distinguish between duplicate reference numbers. · Usage notes Gross Amount When the amount ends without cents(25.00),the .00 will not be sent. It would be sent as 25.

RMR-06 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount RMR06 is the amount of discount taken. · Usage notes Discount Amount When the amount ends without cents(25.00),the .00 will not be sent. It would be sent as 25.

NTE

160

Note/Special Instruction

OptionalMax use >1

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Code identifying the functional area or purpose for which the note applies · CAR Other Related Information

NTE-02 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

REF

170

Reference Identification

OptionalMax use >1

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · PO Purchase Order Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes PO Number

DTM

180

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 003 Invoice

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD

ADX Loop

OptionalMax >1

ADX

210

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).

Example

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount. · Usage notes When the amount ends without cents(25.00),the .00 will not be sent. It would be sent as 25.

ADX-02 · 426 · Adjustment Reason Code · Required · Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment ADX02 specifies the reason for claiming the adjustment. · ZZ Mutually Defined

ADX-03 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification ADX03 and ADX04 specify the identification of the adjustment. · AM Adjustment Memo (Charge Back)

ADX-04 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Chargeback Number

NTE

220

Note/Special Instruction

OptionalMax use >1

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Code identifying the functional area or purpose for which the note applies · CAR Other Related Information

NTE-02 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

REF Loop

OptionalMax >1

REF

240

Reference Identification

RequiredMax use 1

To specify identifying information

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IV Seller's Invoice Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 30 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Invoice Number

REF-03 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes Lawson adjustment reason code and description.

Summary

SE

010

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender