X12 860 Purchase Order Change
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 01
- Cancellation
- 04
- Change
Code specifying the type of Purchase Order
- BK
- Blanket Order (Quantity Firm)
- RL
- Release or Delivery Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
PO Number format:
Basic-SSSS-PPPPPPP-LLLL
Where SSSS= Source Code, PPPPPPP= PO Number, LLLL = Bill To Location ID.
Date expressed as CCYYMMDD
- BCH06 is the date assigned by the purchaser to purchase order.
Original PO date
Contract number
This element will be used for the Sourcing Track Code.
- D
- Standard
- Q
- Quick Response
- S
- Speed
Date expressed as CCYYMMDD
- BCH11 is the date of the purchase order change request.
This is the order change date.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- AR
- Arrival Code
This code is used by selected vendors only. Unless you are contacted by Target Vendor Operations, no action is required on your part for this code.
- DP
- Department Number
- IA
- Internal Vendor Number
- PD
- Promotion/Deal Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
When REF01 = AR, Valid Codes for REF02:
- VR = Volume Route PO
- NVR = Non Volume Route PO
A free-form description to clarify the related data elements and their content
When REF01 = IA, this will contain Vendor Name.
When REF01 = AR, this filed will contain one of the following values,
dependent on the value in REF02:
If REF02 =VR ,this field contains Volume Route PO
IfREF02 =NVR, this field contains Non Volume Route PO
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- DF
- Defined by Buyer and Seller
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Free-form name of destination or origin.
Sales Requirements
To specify general conditions or requirements of the sale
Code to identify a specific requirement or agreement of sale
- N
- No Back Order
- Y
- Back Order if Out of Stock
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
This is a 2-part,4-character field. The first 2 characters will be 'OH'. The next 2 characters will be one of the following codes:
- DS - Drop Ship
- KO - Closeout Order
- NS - New Store Order
- PR - Promotional Order
- RC - Raincheck Order
- RO - Rush Order
- SB - Seasonal Buildup Order
- SO - Special Order
- SP - Sample Order
- TC - For Ticket Provider: TC - is not preceded by an 'OH'. This code is sent only to vendors who receive POs for tickets.
- ZQ - Vendor Warehouse
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 04
- Deferred or Installment
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- 09
- Proximo
- 12
- 10 Days After End of Month (10 EOM)
- 14
- Previously agreed upon
Not used by Target at this Time
- 24
- Anticipation
Code identifying the beginning of the terms period
- 2
- Delivery Date
- 3
- Invoice Date
- 4
- Specified Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
A free-form description to clarify the related data elements and their content
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
Date/Time Reference
To specify pertinent dates and times
The Date/Time qualifier sent in the DTM 01 is determined by the terms setup by the Target Accounts Payable team and lead times setup by the Target merchant/buyer. EDI does not determine which codes will be sent. Depending on how terms and lead times are set, you could receive either 037/038 or 063/064. If a promotion applies you could also receive a third date with the015 qualifier. You should be prepared to receive 037/038 and 063/064 and 015. Unless you have been contacted by Target Vend or Operations, you do NOT need to be prepared to receive either 078 or 118.
Code specifying type of date or time, or both date and time
- 010
- Requested Ship
- 015
- Promotion Start
Target Promotion Date
- 037
- Ship Not Before
- 038
- Ship No Later
- 063
- Do Not Deliver After
- 064
- Do Not Deliver Before
- 078
- Promised for Delivery (Week of)
This code is used by selected vendors only. Unless you are contacted by Target Vendor Operations, no action is required on your part for this code.
If this code is used, a time will also be sent.
This code is used for prepaid freight only. - 118
- Requested Pick-up
This code is used by selected vendors only. Unless you are contacted by Target Vendor Operations, no action is required on your part for this code.
If this code is used, a time will also be sent.
This code is used for collect freight only.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
This code is used by selected vendors only. Unless you are contacted by Target Vendor Operations, no action is required on your part for this code.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- LT
- Local Time
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
If TD502 = 2,this will be the carrier's SCAC. If TD502 = 92, this will be a
text message.
Code specifying the method or type of transportation for the shipment
- A
- Air
- C
- Consolidation
- H
- Customer Pickup
- M
- Motor (Common Carrier)
- U
- Private Parcel Service
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
This element will contain code explaining contents of the following MSG segment, such as: SPH for Special Instructions.
Message Text
To provide a free-form format that allows the transmission of text information
This segment will be used to transmit order instructions.
Free-form message text
Text will be up to 60 characters in length
Name
To identify a party by type of organization, name, and code
At least one N1 Segment will be sent for Basic format POs.
If the Basic Format PO is a VCD (Vendor Cross Dock) or a Direct Ship to a Guest, a second N1 segment will be sent.
An additionalN1 for Vend or Factory will be sent when a Target owned brand item is included on the PO and there has been a change to a vendor factory.
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
- MF
- Manufacturer of Goods
- ST
- Ship To
- ZZ
- Mutually Defined
Sent only when adding a new location. "ZZ" sent
instead of "BY."
Free-form name
This element is used for VCD or Ship Direct to Guest.
If N101 = "MF", this will be the Factory Name.
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
4-digit location.
Additional Name Information
To specify additional names or those longer than 35 characters in length
This segment is used only when a Vendor Factory is sent.
Address Information
To specify the location of the named party
An N3 segment will be sent for all Basic POs and will contain the Ship To Address.
If N101 ="MF", an N3 will be sent with the factory address.
Geographic Location
To specify the geographic place of the named party
An N4 will be sent for all Basic POs and will contain the Ship To address.
If N101 ="MF", an N3 will be sent with the factory address.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Line Item Change
To specify changes to a line item
The new Retail Price will be shown in the CTP segment
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Code specifying the type of change to the line item
- AI
- Add Additional Item(s)
Will be used by Target to add items:
- To a location on original PO
- When a new location has been added to the original PO
- CA
- Changes To Line Items
This code is used when case pack changes. A PO4 segment will follow with the changes.
- DI
- Delete Item(s)
For future use
- PC
- Price Change
- PQ
- Unit Price/Quantity Change
Quantity Change Only-Increase or Decrease
- PR
- Unit Price/Reschedule Change
This code will be used when there tail price is changed.
The new retail price will be shown in the CTP segment.
Quantity ordered
This is the original order quantity.
W hen adding a new item, this quantity will be zero (0)
Quantity left to receive as qualified by the unit of measure
New order quantity.
When an order quantity is cancelled or changed to zero:
1.If there have been no receipts,POC04 will equal zero.
Example:
Order quantity= 100
Receipts= 0
Quantity cancelled = 100
2.If there have been receipts,POC04 will equal the receipt quantity.
Example:
Order quantity= 100
Receipts= 90
Cancelled quantity= 10
When adding a new item to a PO, this will be the quantity ordered.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Code identifying the type of unit price for an item
- LE
- Catalog Price per Each
- PP
- Price per Pound
- QT
- Quoted
- UM
- Price per Unit of Measure
Will be sent when UOM = CA
- WD
- Wholesale Price per Dozen
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Three IDs will be sent: CB, UP or EN, and VA
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC -8
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
When the qualifier=CB, this field will contain a 9-digit Target DPCI.
When the qualifier=EN, this field will contain the13-digit European Article Number.
When the qualifier=UP, this field will contain the full 12-digit UPC Code or a 12 digit"4 code" DPCI.
The 4 code UPC is a 12 digit number made up from the DPCI. It will have
"49"on the front and a check digit at the end. You will receive this code if you are not a UPC vendor.
When the qualifier=VA, this field will contain the Vendor Style Number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC -8
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
SeeNotesin POC09
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC - 8
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
See Notes in POC09
Pricing Information
To specify pricing information
Code identifying pricing specification
- RES
- Resale
- UCP
- Unit cost price
Used only for Domestic Letter of Credit
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Quantity of units for a given price, e.g., 3 for $10.00
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
- S
- Structured (From Industry Code List)
- X
- Semi-structured (Code and Text)
Code identifying the general class of a product or process characteristic
- 08
- Product
- 73
- Vendor color description
- 74
- Vendor size description
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
Used only if item ordered is a pre pack item.
- PP
- Prepack
A free-form description to clarify the related data elements and their content
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
If you receive a PO4 segment, with both a PO401 and PO414,it is a case pack with inners. To determine shipping case pack, multiply the quantity in PO401 x the quantity in PO414
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
- HA
- Hanger Service
- TC990101
- Ticketing Service
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Ticketing Codes
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Sequential counter# assigned by Target
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- LB
- Pound
Code identifying the type of unit price for an item
- LE
- Catalog Price per Each
- QT
- Quoted
- WD
- Wholesale Price per Dozen
- WE
- Wholesale Price per Each
Code indicating the relationship between entities
- SLN08 is a code indicating the relationship of the price or amount to the associated segment.
- I
- Included
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC -8
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
- When the qualifier=CB, will contain a 9-digitTargetDPCI.
- When the qualifier=EN, this field will contain the13-digitEuropean Article Number.
- When the qualifier=UP, this field will contain the full12-digit UPC Code or a 12 digit "4 code" DPCI.
- The 4 code UPC is a 12 digit number made up from the DPCI. It will have "49" on the front and a check digit at the end. You will receive this code if you are not a UPC vendor.
- When the qualifier=VA ,this field will contain the Vendor Style Number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC -8
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
See Notes in SLN10.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CB
- Buyer's Catalog Number
- EN
- European Article Number (EAN) (2-5-5-1)
- EO
- EAN/UCC -8
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VA
- Vendor's Style Number
Identifying number for a product or service
See Notes in SLN10.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
- PP
A free-form description to clarify the related data elements and their content
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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