X12 204 Motor Carrier Load Tender
This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pickup notification, or manifest.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Standard Carrier Alpha Code (B1-01) of the Response to Load Tender (X12 document 990).
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
The Shipment Identification Number will contain the Walmart Load Number. This should be returned in the Shipment Identification Number (B1-02) of the Response to Load Tender (X12 document 990).
Shipment Method of Payment
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
Walmart Note:
01 Cancellation
When sent, this qualifier indicates one of the following events ocurred: the Must Respond by Time has elapsed with no response from the carrier or a Walmart Traffic Analyst has rejected the load for the carrier.
04 Change
When sent, this qualifier indicates there are specific changes to a previous tendered load. Examples of a 204 change include, but are not limited to: stop sequence changes, stop location change, or adding/removing purchase orders When Walmart sends a 204 change for a previous tendered and a 990 Response has already been sent by the carrier, a new 990 Response is not expected. However, if a 204 change has been sent to the carrier before a 990 response has been sent to Walmart, the "Must Respond by Date" will be reset to allow carriers to respond to the change.
- 00
- Original
- 01
- Cancellation
- 04
- Change
Code identifying an application
- LT
- Load Tender - Truckload (TL) Carrier Only
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Walmart Notes:
55 Sequence Number
When sent the Reference Identification (L11-01) will contain the pick-up sequence for the Walmart Trip.
IO Inbound-to or Outbound-from Party
When sent the Reference Identification (L11-01) will contain a Walmart Trip Number.
P8 Pickup Reference Number
When sent the Reference Identification (L11-01) will contain a Walmart issued pickup number.
Important note: This qualifier is only sent on Consolidator Loads so this segment/element/qualifier can be used to distinguish Consolidate loads from Standard loads
ACB Region
When sent the Reference Identification (L11-01) will contain the Walmart region code. For a list of Walmart region codes please contact Walmart carrier relations.
EVI Event Identification
When sent the Reference Identification (L11-01) will contain the Tabular (TAB) or Priority Assembly Distribution (PAD)/2 Tier Assembly event code.
- 55
- Sequence Number
- ACB
- Region
- EVI
- Event Identification
- IO
- Inbound-to or Outbound-from Party
- P8
- Pickup Reference Number
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Code specifying type of date
When the Must Respond By (64) qualifier is sent the G62-02,03,04,05 will contain the date and time that the Response to Load Tender (X12 document 990) must be received by either to confirm or reject the load.
Important Note: If a Response to Load Tender (X12 document 990) is not received before this date and time then the load may be re-assigned to another carrier.
- 64
- Must Respond By
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- CT
- Central Time
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
The Hazardous Cargo code is used only for Canada.
- HAZ
- Hazardous Cargo
- PYS
- Priority Service
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Walmart Note:
A comment can span multiple NTE segments. To ensure all information is received, NTE segments should be
concatenated together without additional whitespace characters.
Segment Example:
NTEOversized Load Flat Bed trailer will need chains and straps. Carrier will need NTEto reach out to the shipper and receiver directly to schedule. Load cannot be NTE**scheduled in Retail Link
A free-form description to clarify the related data elements and their content
Party Identification
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
Walmart Note:
OB Ordered By
If this qualifier is sent the Name (N1-02) element will contain the Walmart Corporate Entity Name. The Identification Code Qualifier (N1-03) will contain a Global Location Number (UL) qualifier followed by the Global Location Number for the Walmart Corporate Entity in the Identification Code.
- OB
- Ordered By
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying type of equipment used for shipment
- FT
- Flat Bed Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- TF
- Trailer, Dry Freight
- TL
- Trailer (not otherwise specified)
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Detail
Stop-off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
- CL
- Complete
- CU
- Complete Unload
- DT
- Drop Trailer
- LD
- Load
- PL
- Part Load
- PU
- Part Unload
- RT
- Retrieval of Trailer
- UL
- Unload
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Walmart Note:
When Unit of Measurement Code (S506) contains this qualifier the miles for the load will be listed in the Units Shipped (S505). Note: The miles will always be sent regardless of if the load is billed at a flat rate or per mile rate.
- DH
- Miles
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
This segment is only sent when Stop Reason Code (S5-02) is either Complete (CL) or Part Load (PL).
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Walmart Notes:
AO Appointment Number
Indicates the Scheduled Appointment Number for the Walmart Facility. This is the reference number can be referred back to for Scheduling purposes at the Facility. This segment information will be accompanied by G62 with 78 Qualifier.
P8 Pickup Reference Number
When this qualifier is sent the Reference Identification (L11-01) will contain the Walmart assigned Supplier ship-point number.
- AO
- Appointment Number
- P8
- Pickup Reference Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
Walmart Notes:
10 Requested Ship Date/Pickup Date
This qualifier is only sent when Stop Reason Code (S5-02) is either Complete (CL) or Part Load (PL). When sent, the Date (G62-02) will be included and will contain the Requested Ship Date. This value is mutually exclusive with G62 with qualifiers 53 and 54.
53 Deliver Not Before Date
This qualifier is only sent when Stop Reason Code (S5-02) is either Complete Unload (CU) or Part Unload (PU). When sent, the Date (G62-02) and Time (G62-04) will indicate the earliest the load can arrive.
The Time will be accompanied by the Earliest Requested Deliver Time (G) qualifier in the Time Qualifier (G62-03) and Central Time (CT) qualifier in the Time Code (G62-05).This value is mutually exclusive with G62 with qualifier 10.
54 Deliver No Later Than Date
This qualifier is only sent when Stop Reason Code (S5-02) is either Complete Unload (CU) or Part Unload (PU). When sent, the Date (G62-02) and Time (G62-04) will indicate the latest the load can arrive. The Time will be accompanied by the Latest Requested Deliver Time (L) qualifier in the
Time Qualifier (G62-03) and Central Time (CT) qualifier in the Time Code (G62-05). This value is mutually exclusive with G62 with qualifier 10.
78 Delivery Appointment Scheduled Date
This qualifier is only sent when the Stop Reason Code (S5-02) is either Complete Unload (CU) or Drop Trailer (DT) or Part Unload (PU) or Unload (UL). When sent, the G62-02 will be included and Indicates the Auto Scheduled Appointment Date and Time for the Walmart Facility. This segment will be accompanied by an L11 with AO Qualifier.
- 10
- Requested Ship Date/Pickup Date
- 53
- Deliver Not Before Date
- 54
- Deliver No Later Than Date
- 78
- Delivery Appointment Scheduled Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
This segment is only sent when Stop Reason Code (S5-02) is either Complete (CL) or Part Load (PL).
Code identifying the special service
- PL
- Palletizing
- SLP
- Slip Sheet
- ZZ
- Mutually Defined
Loaded direction on Floor
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Walmart Note:
This segment is only sent when Stop Reason Code (S5-02) is either Complete (CL) or Part Load (PL). When sent, the Description (NTE02) will contain Merchandise Type information.
A free-form description to clarify the related data elements and their content
Walmart Note: Domestic Sample Hard-line General Assembly Distribution General Distribution Import Sample Soft-line Import Seasonal Import Staple Import Tabloid Hard-line Import Tabloid Soft-line Just in Time New Store Distribution Quick Response Distribution Quick Response Ship Bill Regular Staple Seasonal Staple Store Replenishment Store to Warehouse Tabloid Distribution Variable Pack Warehouse to Warehouse WPM Domestic Break Pack WPM General Distribution WPM Import Break Pack WPM Import Order WPM Seasonal Distribution WPM Tabloid Order WPM Warehouse to Warehouse
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
Walmart Notes:
SF - Ship From
This qualifier is only sent when Stop Reason Code (S5-02) is either Complete (CL) or Part Load (PL).
When sent, the Name (N1-02) will include a free-form description of the location while the Identification Code Qualifier (N1-03) which will indicate an Identification Global Location Number or Walmart assigned Supplier ship point, see Walmart Note, along with Identification Code (N1-04).
ST - Ship To
This qualifier is only sent when Stop Reason Code (S5-02) is either Complete Unload (CU) or Part Unload (PU).
When sent, the Name (N1-02) will include a free-form description of the location while the Identification Code Qualifier (N1-03) which will indicate an Identification Global Location Number or Walmart assigned Supplier ship point, see Walmart Note, along with Identification Code (N1-04).
- SF
- Ship From
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
Walmart notes:
93
When sent, the Identification Code (N1-04) will contain a Walmart assigned Supplier ship point number.
UL
When sent, the Identification Code (N1-04) will contain a Walmart Global Location Number (GLN).
- 93
- Code assigned by the organization originating the transaction set
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
This segment is only sent when Stop Reason Code (S5-02) is either Complete (CL) or Part Load (PL).
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Order Information Detail
To specify order information detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Walmart Note: Walmart assigned order type
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Code for packaging form of the lading quantity
- CAS
- Case
Date/Time
To specify pertinent dates and times
Code specifying type of date
When sent, the Date (G62-01) will contain the Purchase Order Cancel Date for the associated PO
- 01
- Cancel After This Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Code qualifying how to extend charges or interpret value
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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