X12 210 Motor Carrier Freight Details and Invoice
This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
- B
- Bill of Lading for Individual Shipment
Identifying number assigned by issuer
This element must contain the Carrier assigned PRO/Invoice Number.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
This element must contain the Walmart assigned 8-character alpha-numeric load number as sent one the Load Tender (X12 204) document in the Shipment Identification Number (B204) element.
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- B306 is the billing date.
This element must contain the Billing Date for the Invoice
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
This element must contain the Total Invoice Amount and must match the total of all Amount Charged (L1-04) elements detailed below with applicable totalling and rounding logic applied.
Code used to indicate that the transaction set contains information which corrects previous information
The Correction Indicator (B308) is required by Walmart for all invoice resubmissions containing corrections or adjustments. If not sent, Walmart may consider such invoices as duplicates and not corrections.
- CO
- Correction
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Must contain the actual Delivery Date of the Walmart assigned load listed in the Shipment Identification Number (B3-03).
Code specifying type of date or time, or both date and time
- 035
- Delivered
Standard Carrier Alpha Code
This element must contain the National Motor Freight Traffic Association (NMFTA) assigned SCAC for the Carrier requesting payment.
Currency Identifier
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
- USD
- United States dollar
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Must contain the date the load was picked up from the Origin ship from location listed in the Party Information (N1) segment with Ship From (SF) qualifier.
Route Information - Motor
To specify carrier and routing sequences and details
Code describing the relationship of a carrier to a specific shipment movement
- O
- Origin Carrier (Air, Motor, or Ocean)
Code specifying the method or type of transportation for the shipment
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- MP
- Motor (Package Carrier)
- R
- Rail
- X
- Intermodal (Piggyback)
One instance of the Party Information (N1) segment is required by Walmart with a Bill-to Party (BT) qualifier.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Free-form name
As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Order By (OB)
Code designating the system/method of code structure used for Identification Code (67)
Description: A globally unique 13 digit code used for the identification of any physical or legal location that needs to be uniquely identified for use in the supply chain. A GS1 identification key
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Order By (OB)
One instance of the Party Identification (N1) segment with Ship From (SF) qualifier is required by Walmart in either the Header N1 loop (position 1100) or within the Detail Stop-off loop (position 0310)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Free-form name
As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
The Party Information (N1) segment with Ship To (ST) qualifier is required by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.
Party Identification
To identify a party by type of organization, name, and code
Walmart requires either for active Walmart Business units the Name (N102) and Walmart assigned GLN (N103/N104) or for construction/fixture-based location deliveries Name (N102) element, Party Location (N3) segment, and Geographic Location (N4) segments. These typically should match the Ship-To details as sent on in the Party Information (N1) with Ship To (ST) qualifier of the original Load Tender (X12 204).
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
For use with Construction Walmart Business Unit
Geographic Location
To specify the geographic place of the named party
For use with Construction Walmart Business Unit
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Equipment Details
To identify the equipment
At least one instance of the Equipment Details (N7) segment with Equipment Description Code (N7-11) element is required by Walmart when the Transportation Method Code (R3-04) contains either a Motor (M) or Less than Truck Load (LT) qualifier. This element should typically reflect the Equipment Description Code (N7-11) sent on the Load Tender (X12 204).
Prefix or alphabetic part of an equipment unit's identifying number
- N7-01 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying type of equipment used for shipment
At least one instance of the Equipment Details (N7) segment with Equipment Description Code (N7-11) element is required by Walmart when the Transportation Method Code (R3-04) contains either a Motor (M) or Less than Truck Load (LT) qualifier. This element should typically reflect the Equipment Description Code (N7-11) sent on the Load Tender (X12 204).
- CN
- Container
This qualifier is required by Walmart when Transportation Method (R3-04) contains a Intermodal (X) qualifier.
- FT
- Flat Bed Trailer
- RR
- Rail Car
This qualifier is required by Walmart when Transportation Method (R3-04) contains a Rail (R) qualifier.
- RT
- Controlled Temperature Trailer (Reefer)
- TF
- Trailer, Dry Freight
- TL
- Trailer (not otherwise specified)
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
When Transportation Method (R3-04) contains Motor (M) qualifier the Equipment Length (N7-15) is required by Walmart
Number which designates the check digit applied to a piece of equipment
Code identifying equipment type
The Equipment Type (N7-22) element is required by Walmart when Transportation Method (R3-04) contains an Intermodal (X) qualifier. When sent, this element must contain an ISO 6346 compliant Freight Container code.
Standard Carrier Alpha Code
- N723 is the operator or carrier of the rights of the equipment.
When sent, this element will contain the SCAC of the operator or carrier of the rights of the equipment.
Code specifying type of rail car or intermodal equipment type and its general characteristics
The Equipment Type (N722) element is required by Walmart when Transportation Method (R304) contains a Rail (R) qualifier. When sent, this element must contain an Association of American Railroads (AAR) Car Type Code.
Order Information Detail
To specify order information detail
At least one instance of the Order Information Detail (OID) segment with Purchase Order Number (OID-02) element is requested by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.
Identifying number for Purchase Order assigned by the orderer/purchaser
Detail
The Stop-off Details (S5) loop is required by Walmart for multi-stop invoices.
Stop-off Details
To specify stop-off detail reference numbers and stop reason
- Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight.
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
One instance of the Stop-off Details (S5) segment with Complete Unload (CU) qualifier is required by Walmart for multi-stop shipments. When sent this loop instance should detail the last stop made at a Walmart business unit.
When sent, one instance of the Party Identification (N1) loop with Ship-To (ST) qualifier is required by Walmart.
When (PL) is sent, one instance of the Party Identification (N1) loop with Ship-From (SF) qualifier is required by Walmart.
- CU
- Complete Unload
- PL
- Partial Load
- PU
- Part Unload
Order Information Detail
To specify order information detail
At least one instance of the Order Information Detail (OID) segment with Purchase Order Number (OID02) element is requested by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.
Identifying number for Purchase Order assigned by the orderer/purchaser
One instance of the Order Information Detail (OID) segment with Purchase Order Number (OID-02) is recommended by Walmart.
One instance of the Party Identification (N1) segment with Ship From (SF) qualifier is required by Walmart in either the Header N1 loop (position 1100) or within the Detail Stop-off loop (position 0310)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Free-form name
As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
As sent on the Load Tender (X12 204) in the Party Information (N1) segment with Ship From (SF) qualifier
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
The Party Information (N1) segment with Ship To (ST) qualifier is required by Walmart at either the header, for single shipments, or within the Stop-off (S5) loop, for multi-stop shipments.
When sent, Walmart requires either for active Walmart Business units the Name (N1-02) and Walmart assigned GLN (N1-03/N1-04) or for construction/fixture-based location deliveries Name (N1-02) element, Party Location (N3) segment, and Geographic Location (N4) segments. These typically should match the Ship-To details as sent on in the Party Information (N1) with Ship To (ST) qualifier of the original Load Tender (X12 204).
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
For use with construction/fixture-based location deliveries
Geographic Location
To specify the geographic place of the named party
For use with construction/fixture-based location deliveries
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Transaction Set Line Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Sequential line number for a lading item
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Must contain the total number of billed miles.
Code identifying the type of quantity or value on which the rate or item pricing is based
When sent, the Billed Quantity (L0-02) must contain the total number of billed miles.
- MR
- Mileage
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Code for packaging form of the lading quantity
- CAS
- Case
Rate and Charges (Cost per Unit)
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
At least one instance of the Rate and Charges (L1) segment is required by Walmart per Transaction Set Line Number (LX) loop iteration.
When sent, Walmart requires
- Freight Rate (L1-02)
- Lading Quantity (L0-08 [previous segment])
- Packing Form Code (L0-09 [previous segment])
The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L1-02) multiplied by Lading Quantity (L0-08 [previous segment]).
Sequential line number for a lading item
Code qualifying how to extend charges or interpret value
- CO
- Cost per Unit
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L102) multiplied by Lading Quantity (L0-08 [previous segment]).
Code identifying type of special charge or allowance
- 405
- Fuel Surcharge
- BOB
- Bobtail Charges
- DET
- Detention of Trailers
- DLH
- Drayage/Line Haul
- DMC
- Deadhead Mileage Charge
- EXP
- Expedited Service Charge
- HAZ
- Hazardous Cargo Charge
- IHT
- Interstate/Highway Toll
- LAB
- Extra Labor (Helper Service)
- LAY
- Layover Charges
- ORM
- Out of Route Miles
- OVR
- Over Dimension
- PCH
- Protective Service Charge
- POS
- Positioning at Origin
- RCC
- Reconsignment Charge
- RCL
- Redelivery
- REF
- Refrigeration
- SOC
- Stop-off Charge
- SPT
- Spotting of Trailer
- STR
- Storage in Transit
- SUR
- Surcharge
- TAR
- Tarping Charge
- TER
- Terminal Charge
- UND
- Unloading
- VOR
- Vehicle Ordered but Not Used
Rate and Charges (Flat Rate)
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
At least one instance of the Rate and Charges (L1) segment is required by Walmart per Transaction Set Line Number (LX) loop iteration.
When sent, Walmart requires the Freight Rate (L1-02) element and Amount Charged (L1-04) element should match.
Only one instance of this qualifier maybe sent per Transaction Set Line (LX) loop without a Special Charge or Allowance Code (L108) and will be processed as a 'Flat Linehaul Charge.'
Sequential line number for a lading item
Rate that applies to the specific commodity
The Freight Rate (L1-02) element and Amount Charged (L1-04) element should match.
Code qualifying how to extend charges or interpret value
- FR
- Flat Rate
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
The Freight Rate (L1-02) element and Amount Charged (L1-04) element should match.
Code identifying type of special charge or allowance
- 405
- Fuel Surcharge
- BOB
- Bobtail Charges
- DET
- Detention of Trailers
- DLH
- Drayage/Line Haul
- DMC
- Deadhead Mileage Charge
- EXP
- Expedited Service Charge
- HAZ
- Hazardous Cargo Charge
- IHT
- Interstate/Highway Toll
- LAB
- Extra Labor (Helper Service)
- LAY
- Layover Charges
- ORM
- Out of Route Miles
- OVR
- Over Dimension
- PCH
- Protective Service Charge
- POS
- Positioning at Origin
- RCC
- Reconsignment Charge
- RCL
- Redelivery
- REF
- Refrigeration
- SOC
- Stop-off Charge
- SPT
- Spotting of Trailer
- STR
- Storage in Transit
- SUR
- Surcharge
- TAR
- Tarping Charge
- TER
- Terminal Charge
- UND
- Unloading
- VOR
- Vehicle Ordered but Not Used
Rate and Charges (Per Mile)
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
At least one instance of the Rate and Charges (L1) segment is required by Walmart per Transaction Set Line Number (LX) loop iteration.
When sent, Walmart requires
- Freight Rate (L1-02)
- Billed Quantity (L0-02)
- Billed Qualifier (L0-03) element with Mileage (MR) qualifier.
The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L1-02) multiplied by Billed Quantity (L0-02).
Sequential line number for a lading item
Code qualifying how to extend charges or interpret value
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
The Amount Charged (L1-04) should equal the same or rounded value of Freight Rate (L1-02) multiplied by Billed Quantity (L0-02 [previous segment]).
Code identifying type of special charge or allowance
- 405
- Fuel Surcharge
- BOB
- Bobtail Charges
- DET
- Detention of Trailers
- DLH
- Drayage/Line Haul
- DMC
- Deadhead Mileage Charge
- EXP
- Expedited Service Charge
- HAZ
- Hazardous Cargo Charge
- IHT
- Interstate/Highway Toll
- LAB
- Extra Labor (Helper Service)
- LAY
- Layover Charges
- ORM
- Out of Route Miles
- OVR
- Over Dimension
- PCH
- Protective Service Charge
- POS
- Positioning at Origin
- RCC
- Reconsignment Charge
- RCL
- Redelivery
- REF
- Refrigeration
- SOC
- Stop-off Charge
- SPT
- Spotting of Trailer
- STR
- Storage in Transit
- SUR
- Surcharge
- TAR
- Tarping Charge
- TER
- Terminal Charge
- UND
- Unloading
- VOR
- Vehicle Ordered but Not Used
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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