Walmart
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Application Advice
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X12 824 Application Advice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Application Advice Transaction Set (824) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the ability to report the results of an application system's data content edits of transaction sets. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or acceptance with change of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgment sent in response to a purchase order).

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BGN
0200
Beginning Segment
Max use 1
Required
N1 Loop - Message From
detail
OTI Loop
SE
0900
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

AG
Application Advice (824)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
824
Application Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Usage notes

VICS Note: The number is sequentially assigned by the sender starting with 0001 within each functional group. For each functional group, the first
transaction set control number will be 0001 and incremented by one for each additional transaction set within the group.

BGN
0200
Heading > BGN

Beginning Segment

RequiredMax use 1

To indicate the beginning of a transaction set

Example
BGN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BGN-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BGN02 is the transaction set reference number.
Usage notes

VICS Note: The sender's internal number used to identify this transaction set within the sender's application system.

BGN-03
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BGN03 is the transaction set date.
Usage notes

VICS Note: The date the transaction was generated in the sender's application system. It is analogous to the date placed on the paper document; the date it was written.

N1 Loop - Message From
OptionalMax >1
Variants (all may be used)
N1 Loop - Message To
N1
0300
Heading > N1 Loop - Message From > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

FR
Message From
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

UL
Global Location Number (GLN)

A globally unique 13 digit code for the identification of a legal, functional or physical location within the Uniform Code Council (UCC) and International Article Number Association (EAN) numbering system

N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
REF
0700
Heading > N1 Loop - Message From > REF

Reference Information

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

N1 Loop - Message From end
N1 Loop - Message To
OptionalMax >1
Variants (all may be used)
N1 Loop - Message From
N1
0300
Heading > N1 Loop - Message To > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

TO
Message To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

REF
0700
Heading > N1 Loop - Message To > REF

Reference Information

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Walmart Note: This is the Walmart Vendor number.

N1 Loop - Message To end
Heading end

Detail

OTI Loop
RequiredMax >1
OTI
0100
Detail > OTI Loop > OTI

Original Transaction Identification

RequiredMax use 1

To identify the edited transaction set and the level at which the results of the edit are reported, and to indicate the accepted, rejected, or accepted-with-change edit result

  • The OTI loop is intended to provide a unique identification of the transaction set that is the subject of this application acknowledgment.
Example
If Transaction Set Control Number (OTI-09) is present, then Group Control Number (OTI-08) is required
OTI-01
110
Application Acknowledgment Code
Required
Identifier (ID)

Code indicating the application system edit results of the business data

TA
Transaction Set Accept
TE
Transaction Set Accept with Error
TR
Transaction Set Reject
OTI-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

  • OTI02 contains the qualifier identifying the business transaction from the original business application, and OTI03 will contain the original business application identification.
TN
Transaction Reference Number

The actual business application identification number for the transaction will be in OTI03, e.g., purchase order number, invoice number, ship notice number, etc.

OTI-03
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • OTI03 is the primary reference identification or number used to uniquely identify the original transaction set.
OTI-04
142
Application Sender's Code
Optional
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

  • If used, OTI04 through OTI08 will contain values from the original electronic functional group generated by the sender.
Usage notes

VICS Note: Contains GS02 data contents from the original functional group generated by the sender.

OTI-05
124
Application Receiver's Code
Optional
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Usage notes

VICS Note: Contains GS03 data contents from the original functional group generated by the sender.

OTI-06
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • OTI06 is the group date.
Usage notes

VICS Note: Contains GS04 data contents from the original functional group generated by the sender.

OTI-07
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • OTI07 is the group time.
Usage notes

VICS Note: Contains GS05 data contents from the original functional group generated by the sender.

OTI-08
28
Group Control Number
Optional
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Usage notes

VICS Note: Contains GS06 data contents from the original functional group generated by the sender.

OTI-09
329
Transaction Set Control Number
Optional
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

  • If used, OTI09 through OTI10 will contain values from the original electronic transaction set generated by the sender.
Usage notes

VICS Note: Contains ST02 data contents from the original functional group transaction set header generated by the sender.

OTI-10
143
Transaction Set Identifier Code
Optional
Identifier (ID)

Code uniquely identifying a Transaction Set

204
Motor Carrier Load Tender
212
Motor Carrier Delivery Trailer Manifest
214
Transportation Carrier Shipment Status Message
753
Request for Routing Instructions
830
Planning Schedule with Release Capability
832
Price/Sales Catalog
855
Purchase Order Acknowledgment
856
Ship Notice/Manifest
879
Price Information
888
Item Maintenance
889
Promotion Announcement
990
Response to a Load Tender
TED Loop
OptionalMax >1
TED
0700
Detail > OTI Loop > TED Loop > TED

Technical Error Description

RequiredMax use 1

To identify the error and, if feasible, the erroneous segment, or data element, or both

Example
TED-01
647
Application Error Condition Code
Required
Identifier (ID)

Code indicating application error condition

006
Duplicate
007
Missing Data
008
Out of Range
012
Invalid Combination
024
Other Unlisted Reason
107
Missing or Invalid Location
134
Missing or Invalid Invoice Number
140
Missing or Invalid Ship-To Location
803
Missing or Invalid Payment Method Code
DTE
Incorrect Date
IID
Invalid Identification Code
INF
Invalid Status Code
IQT
Invalid Quantity
IWT
Invalid Weight
J
Missing or Invalid Purpose Code
MB
Missing or Invalid Purchase Order Number
MID
Missing Identification Code
MK
Missing or Invalid Ship Date Location
OTH
Other
POI
Purchase Order Number Invalid
SCA
Invalid SCAC
T
Unauthorized Transaction Set Purpose Code
ZZZ
Mutually Defined
TED-02
3
Free-form Message
Optional
String (AN)
Min 1Max 60

Free-form text

  • If used, TED02 will contain a generic description of the data in error (e.g., part number, date, reference number, etc.).
Usage notes

Walmart Note: For Transportation/Fleet vendors this is used as the short description for the error code used in the TED01 (DE 647), and in conjunction with the long description listed in the NTE02 (DE 352).

TED-03
721
Segment ID Code
Optional
Identifier (ID)
Min 2Max 3

Code defining the segment ID of the data segment in error (See Appendix A - Number 77)

TED-04
719
Segment Position in Transaction Set
Optional
Numeric (N0)
Min 1Max 10

The numerical count position of this data segment from the start of the transaction set: the transaction set header is count position 1

TED-05
C030
Position in Segment
Optional
Code indicating the relative position of the simple data element or composite data structure in error within a segment, count beginning with 1 for the position immediately following the segment ID; additionally indicating the relative position of a repeating structure in error, count beginning with 1 for the position immediately following the preceding element separator; additionally indicating the relative position of a component of a composite data structure in error, count beginning with 1 for the position following the preceding element or repetition separator
C030-01
722
Element Position in Segment
Required
Numeric (N0)
Min 1Max 2

This is used to indicate the relative position of a simple data element, or the relative position of a composite data structure with the relative position of the component within the composite data structure, in error; in the data segment the count starts with 1 for the simple data element or composite data structure immediately following the segment ID

C030-02
1528
Component Data Element Position in Composite
Optional
Numeric (N0)
Min 1Max 2

To identify the component data element position within the composite that is in error

C030-03
1686
Repeating Data Element Position
Optional
Numeric (N0)
Min 1Max 4

To identify the specific repetition of a data element that is in error

TED-07
724
Copy of Bad Data Element
Optional
String (AN)
Min 1Max 99

This is a copy of the data element in error

NTE
0800
Detail > OTI Loop > TED Loop > NTE

Note/Special Instruction

OptionalMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

Example
NTE-02
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Walmart Note: For Transportation/Fleet vendors this is used as the long description for the error code used in the TED01 (DE 647), and in conjunction with the short description listed in the TED03 (DE 3).

TED Loop end
OTI Loop end
SE
0900
Detail > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Detail end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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