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Inventory Inquiry/Advice
  • Specification
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Import
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X12 846 Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    LIN Loop
    LIN
    010
    Item Identification
    Max use 1
    Required
    REF
    140
    Reference Identification
    Max use 1
    Required
    QTY Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IB
    Inventory Inquiry/Advice (846)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    846
    Inventory Inquiry/Advice
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIA
    020

    Beginning Segment for Inventory Inquiry/Advice

    RequiredMax use 1

    To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

    Example
    BIA-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BIA-02
    755
    Report Type Code
    Required

    Code indicating the title or contents of a document, report or supporting item

    SI
    Seller Inventory Report
    BIA-03
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • BIA03 identifies the number of the inquiry/advice that is transferred.
    Usage notes

    Unique Sequence Number (up to 6 digits).

    BIA-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • BIA04 identifies the date of the inquiry/advice that is transferred.
    Usage notes

    Date of Inventory.

    BIA-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • BIA05 identifies the time of the inquiry/advice that is transferred.
    REF
    060

    Reference Identification

    RequiredMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    VR
    Vendor ID Number
    REF-02
    127
    Reference Identification
    Required
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Distribution Facility ID.

    REF-03
    352
    Description
    Required
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Name of the Distribution Facility.

    Detail

    LIN Loop
    RequiredMax >1
    LIN
    010

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Example
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Required
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    Usage notes

    Sequence Number.

    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    Usage notes

    Walmart UPC Code Qualifier.

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-03
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Walmart 13 digits UPC number (first 13 digits of the GTIN).

    LIN-04
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    VN
    Vendor's (Seller's) Item Number
    LIN-05
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Supplier SKU or model number.

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    Walmart.com Item ID Qualifier.

    BP
    Buyer's Part Number
    LIN-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    Walmart.com item ID/number.

    REF
    140

    Reference Identification

    RequiredMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Required

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Two availability code values will automatically remove an item from the Walmart.com site catalog. The “NA” code is used if it’s possible that the item UPC may return at some time in the future and “DT” is used if the item UPC won’t return (e.g. UPC is discontinued). In either case, please send at least two consecutive updates messages before the UPC is removed from the inventory feed.

    AC
    Active

    Item can be ordered only if the number of items
    on hand is sufficient to fulfill the amount ordered. An on hand quantity is required, and Minimum and Maximum Days to Ship are optional. If the Days are not specified, then 0 to 1 business days is assumed.

    BO
    Build to Order

    Item is pre-configured and manufactured on demand. Minimum and Maximum Days to Ship are required to indicate how long it will take to fulfill an order. Since the supplier configures these items before the order is placed, it’s assumed that the item will always ship and backorders aren’t allowed.

    DT
    Deleted

    Item isn't available for purchase and may be
    deleted from the catalog.

    JT
    Just in Time

    Item is stocked on demand. Minimum
    and Maximum Days to Ship are required to indicate how long it will take to fulfill an order.

    NA
    Not Active

    Item isn't available for purchase at this time.

    PO
    Pre-Order

    Supplier is accepting pre-orders for the
    item. An Availability Start Date is required to indicate when orders are expected to ship. In addition, an on hand quantity is required to determine how many items may be pre-ordered. After the start date, it acts like an active item (On Hand Quantity is required and Minimum and Maximum Days to Ship are optional).

    RO
    Run Out

    Item is being discontinued and will not be
    restocked. The Availability End Date is required to
    indicate the last date on which orders will be accepted. Before the end date, it behaves like an active item (On Hand Quantity is required and Minimum and Maximum Days to Ship are optional).

    SE
    Seasonal

    Item is available, but it's seasonal and orders
    are only accepted during a specified date range. Both Availability Start and End Dates are required to indicate the date range. Within the date range, it behaves like an active item (On Hand Quantity is required and Minimum and Maximum Days to Ship are optional).

    QTY Loop
    OptionalMax >1
    QTY
    320

    Quantity

    RequiredMax use 1

    To specify quantity information

    Example
    QTY-01
    673
    Quantity Qualifier
    Required

    Code specifying the type of quantity

    17
    Quantity on Hand
    QTY-02
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    MEA
    340

    Measurements

    OptionalMax use 25

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Example
    If Range Minimum (MEA-05) is present, then Composite Unit of Measure (MEA-04) is required
    If Range Maximum (MEA-06) is present, then Composite Unit of Measure (MEA-04) is required
    MEA-04
    C001
    Composite Unit of Measure
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    DA
    Days
    MEA-05
    740
    Range Minimum
    Optional
    Min 1Max 15

    The value specifying the minimum of the measurement range

    • When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
    Usage notes

    The minimum number of business days to fulfill an order for this item.

    MEA-06
    741
    Range Maximum
    Optional
    Min 1Max 15

    The value specifying the maximum of the measurement range

    Usage notes

    The maximum number of business days to fulfill an order for this item.

    DTM
    355

    Start

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMEnd
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    196
    Start
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    The first date the item will be available to sell.

    DTM
    355

    End

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMStart
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    197
    End
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Usage notes

    The last date the item will be available to sell.

    Summary

    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*846*00001
    BIA*00*SI*439471*20200603*13010186
    REF*VR*123456789*ABC DSV, Inc.
    LIN*1*UP*0081534002010*VN*CCWENKS3M26CFVA*BP*48006765
    REF*ZZ*AC
    QTY*17*1344
    LIN*2*UP*0081534002012*VN*CCWENKS2M26DGRA*BP*48006776
    REF*ZZ*AC
    QTY*17*1354
    LIN*3*UP*0081534002015*VN*CCHRFKS2M26BKVA*BP*48006764
    REF*ZZ*AC
    QTY*17*2093
    LIN*4*UP*0898672000004*VN*SA-CPAS3O2580-P*BP*195837179
    REF*ZZ*AC
    QTY*17*158
    LIN*5*UP*0081218901126*VN*SC-CRYS3LU2012*BP*789420524
    REF*ZZ*AC
    QTY*17*0
    LIN*6*UP*0081218901127*VN*SC-CRYS3LU2051*BP*501266429
    REF*ZZ*AC
    QTY*17*1878
    LIN*7*UP*0812189010042*VN*LS3-SLA-EKB*BP*10216737
    REF*ZZ*NA
    QTY*17*0
    LIN*8*UP*0084005323070*VN*SATNRQNM4045*BP*868836186
    REF*ZZ*AC
    QTY*17*0
    LIN*9*UP*0815340027798*VN*CCHRFKS2M26DGRA*BP*55322740
    REF*ZZ*AC
    QTY*17*0
    LIN*10*UP*0812189016778*VN*LS3-SLA-QNB*BP*35276572
    REF*ZZ*AC
    QTY*17*0
    LIN*11*UP*0840053222963*VN*RO-SPDS2EO3064*BP*289865449
    REF*ZZ*AC
    QTY*17*30
    LIN*12*UP*0084005320358*VN*RO-BTAMO2451*BP*449958849
    REF*ZZ*AC
    QTY*17*14
    LIN*13*UP*0081365602829*VN*SC-NLS-S3F28-BK*BP*49971630
    REF*ZZ*AC
    QTY*17*359
    LIN*14*UP*0815340024285*VN*SCNLSS3F28BK*BP*126304544
    REF*ZZ*AC
    QTY*17*359
    LIN*15*UP*0840053233631*VN*LS-CROCTBK*BP*427930443
    REF*ZZ*DT
    QTY*17*0
    CTT*15
    SE*50*00001

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