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Inventory Inquiry/Advice
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X12 846 Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
LIN Loop
LIN
010
Item Identification
Max use 1
Required
REF
140
Reference Identification
Max use 1
Required
QTY Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IB
Inventory Inquiry/Advice (846)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
846
Inventory Inquiry/Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA
020
Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

Example
BIA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BIA-02
755
Report Type Code
Required
Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

SI
Seller Inventory Report
BIA-03
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BIA03 identifies the number of the inquiry/advice that is transferred.
Usage notes

Unique Sequence Number (up to 6 digits).

BIA-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BIA04 identifies the date of the inquiry/advice that is transferred.
Usage notes

Date of Inventory.

BIA-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BIA05 identifies the time of the inquiry/advice that is transferred.
REF
060
Heading > REF

Reference Identification

RequiredMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

VR
Vendor ID Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Distribution Facility ID.

REF-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Name of the Distribution Facility.

Heading end

Detail

LIN Loop
RequiredMax >1
LIN
010
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
LIN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
Usage notes

Sequence Number.

LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Usage notes

Walmart UPC Code Qualifier.

UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Walmart 13 digits UPC number (first 13 digits of the GTIN).

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Supplier SKU or model number.

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Walmart.com Item ID Qualifier.

BP
Buyer's Part Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Walmart.com item ID/number.

REF
140
Detail > LIN Loop > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-02
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Two availability code values will automatically remove an item from the Walmart.com site catalog. The “NA” code is used if it’s possible that the item UPC may return at some time in the future and “DT” is used if the item UPC won’t return (e.g. UPC is discontinued). In either case, please send at least two consecutive updates messages before the UPC is removed from the inventory feed.

AC
Active

Item can be ordered only if the number of items
on hand is sufficient to fulfill the amount ordered. An on hand quantity is required, and Minimum and Maximum Days to Ship are optional. If the Days are not specified, then 0 to 1 business days is assumed.

BO
Build to Order

Item is pre-configured and manufactured on demand. Minimum and Maximum Days to Ship are required to indicate how long it will take to fulfill an order. Since the supplier configures these items before the order is placed, it’s assumed that the item will always ship and backorders aren’t allowed.

DT
Deleted

Item isn't available for purchase and may be
deleted from the catalog.

JT
Just in Time

Item is stocked on demand. Minimum
and Maximum Days to Ship are required to indicate how long it will take to fulfill an order.

NA
Not Active

Item isn't available for purchase at this time.

PO
Pre-Order

Supplier is accepting pre-orders for the
item. An Availability Start Date is required to indicate when orders are expected to ship. In addition, an on hand quantity is required to determine how many items may be pre-ordered. After the start date, it acts like an active item (On Hand Quantity is required and Minimum and Maximum Days to Ship are optional).

RO
Run Out

Item is being discontinued and will not be
restocked. The Availability End Date is required to
indicate the last date on which orders will be accepted. Before the end date, it behaves like an active item (On Hand Quantity is required and Minimum and Maximum Days to Ship are optional).

SE
Seasonal

Item is available, but it's seasonal and orders
are only accepted during a specified date range. Both Availability Start and End Dates are required to indicate the date range. Within the date range, it behaves like an active item (On Hand Quantity is required and Minimum and Maximum Days to Ship are optional).

QTY Loop
OptionalMax >1
QTY
320
Detail > LIN Loop > QTY Loop > QTY

Quantity

RequiredMax use 1

To specify quantity information

Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

17
Quantity on Hand
QTY-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

MEA
340
Detail > LIN Loop > QTY Loop > MEA

Measurements

OptionalMax use 25

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Example
If Range Minimum (MEA-05) is present, then Composite Unit of Measure (MEA-04) is required
If Range Maximum (MEA-06) is present, then Composite Unit of Measure (MEA-04) is required
MEA-04
C001
Composite Unit of Measure
Optional
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

DA
Days
MEA-05
740
Range Minimum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the minimum of the measurement range

  • When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
Usage notes

The minimum number of business days to fulfill an order for this item.

MEA-06
741
Range Maximum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the maximum of the measurement range

Usage notes

The maximum number of business days to fulfill an order for this item.

DTM
355
Detail > LIN Loop > QTY Loop > DTM

End

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMStart
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

197
End
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

The last date the item will be available to sell.

DTM
355
Detail > LIN Loop > QTY Loop > DTM

Start

OptionalMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMEnd
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

196
Start
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

The first date the item will be available to sell.

QTY Loop end
LIN Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231106*1404*U*00401*000000001*0*T*>
GS*IB*SENDERGS*RECEIVERGS*20231106*140439*000000001*X*004010
ST*846*00001
BIA*00*SI*439471*20200603*13010186
REF*VR*123456789*ABC DSV, Inc.
LIN*1*UP*0081534002010*VN*CCWENKS3M26CFVA*BP*48006765
REF*ZZ*AC
QTY*17*1344
LIN*2*UP*0081534002012*VN*CCWENKS2M26DGRA*BP*48006776
REF*ZZ*AC
QTY*17*1354
LIN*3*UP*0081534002015*VN*CCHRFKS2M26BKVA*BP*48006764
REF*ZZ*AC
QTY*17*2093
LIN*4*UP*0898672000004*VN*SA-CPAS3O2580-P*BP*195837179
REF*ZZ*AC
QTY*17*158
LIN*5*UP*0081218901126*VN*SC-CRYS3LU2012*BP*789420524
REF*ZZ*AC
QTY*17*0
LIN*6*UP*0081218901127*VN*SC-CRYS3LU2051*BP*501266429
REF*ZZ*AC
QTY*17*1878
LIN*7*UP*0812189010042*VN*LS3-SLA-EKB*BP*10216737
REF*ZZ*NA
QTY*17*0
LIN*8*UP*0084005323070*VN*SATNRQNM4045*BP*868836186
REF*ZZ*AC
QTY*17*0
LIN*9*UP*0815340027798*VN*CCHRFKS2M26DGRA*BP*55322740
REF*ZZ*AC
QTY*17*0
LIN*10*UP*0812189016778*VN*LS3-SLA-QNB*BP*35276572
REF*ZZ*AC
QTY*17*0
LIN*11*UP*0840053222963*VN*RO-SPDS2EO3064*BP*289865449
REF*ZZ*AC
QTY*17*30
LIN*12*UP*0084005320358*VN*RO-BTAMO2451*BP*449958849
REF*ZZ*AC
QTY*17*14
LIN*13*UP*0081365602829*VN*SC-NLS-S3F28-BK*BP*49971630
REF*ZZ*AC
QTY*17*359
LIN*14*UP*0815340024285*VN*SCNLSS3F28BK*BP*126304544
REF*ZZ*AC
QTY*17*359
LIN*15*UP*0840053233631*VN*LS-CROCTBK*BP*427930443
REF*ZZ*DT
QTY*17*0
CTT*15
SE*50*00001
GE*1*000000001
IEA*1*000000001

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