X12 856 Ship Notice/Manifest 5010
This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment.
The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Code identifying purpose of transaction set
- 00
- Original
When sent, the ASN will be processed as an initial ASN load. If an Original (00) is rejected by Application Advice (824) it should be corrected and resent with the Original (00) indicator as the initial load was not successful. If the Original (00) qualifier is sent with the same Shipment ID (BSN02) as an earlier successfully loaded ASN the file will be treated as a duplicate and not processed/loaded.
A unique control number assigned by the original shipper to identify a specific shipment
Shipment ID should not be reused for at least 12 months unless you are trying to replace a previously sent ASN. See qualifier notes in Transaction Set Purpose Code (BSN02) element. Walmart strongly encourages the use of a GS1Global Shipment Identification Number (GSIN) to ensure uniqueness and alignment of shipment ID with your company by means of GS1 company prefix.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
- 0001
- Shipment, Order, Packaging, Item
The Shipment, Order, Package, Item (0001) is required by Walmart on all DSDC/Store ASN Types and is recommended when shipping multiple items per pack or when using GS1-128 based SSCC-18 labeling.
- 0002
- Shipment, Order, Item, Packaging
This Hierarchical Structure works best which shipping, almost exclusively, all one item per pack across multiple packs.
- 0004
- Shipment, Order, Item
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
One instance of this segment is required by Walmart for all ASN Types and must contain a Weight (TD107)
Code defining the type of weight
One instance of Weight Qualifier (TD106) with either Gross Weight (G) or Actual Net Weight (N) is required by Walmart for all ASN Types, with Gross Weight (G) being preferred. When sent, the Weight (TD107) and Unit of Measure (TD108) are required by Walmart.
- G
- Gross Weight
When sent, Weight (TD107) and Unit of Measure Code (TD108) are required by Walmart and will contain the combined weight of product, packaging materials, and pallet.
- N
- Actual Net Weight
When sent, Weight (TD107) and Unit of Measure Code (TD108) are required by Walmart and will contain the combined weight of product including packaging materials.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- K
- Backhaul
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- U
- Private Parcel Service
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
Code identifying type of equipment used for shipment
- RT
- Controlled Temperature Trailer (Reefer)
- TA
- Trailer, Heated/Insulated/Ventilated
- TL
- Trailer (not otherwise specified)
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Unique number on seal used to close a shipment
The Seal Number (TD309) element is requested by Walmart for all Truckload shipments. When sent, this element should contain the seal number for the trailer at time of departure.
Code qualifying the Reference Identification
- AO
- Appointment Number
One instance of the Reference Information (REF) segment with this qualifier is required by Walmart when know or sent on the Walmart PO and requested for all others. When sent the Reference Identification (REF02) will contain the Walmart assigned appointment number.
- BM
- Bill of Lading Number
One instance of the Reference Identification (REF) segment with either Bill of Lading (BM) or VICS Bill of Lading Number (UCB) qualifier is required by Walmart on all Truckload and LTL ASNs, Small Parcel shipments do not require this detail. When sent, the Reference Identification (REF02) will contain Bill of Lading number for the shipment.
Walmart and GS1 standard both highly recommend VICS Bill of Lading to avoid Bill of Lading numbering collision and ensure uniqueness and compatibility with GS1 compliant marking and labeling standards. - CN
- Carrier's Reference Number (PRO/Invoice)
The Carrier issued PRO/Invoice Number is requested by Walmart.
- LO
- Load Planning Number
One instance of the Reference Information (REF) segment with this qualifier is required by Walmart on all Collect (FOB*CC) shipments that are Truckload [TL] or less than truckload [LTL]. When sent the Reference Identification (REF02) will contain the Walmart assigned Load Number.
- UCB
- EAN.UCC Bill of Lading Number (17 Digits)
One instance of the Reference Identification (REF) segment with either Bill of Lading (BM) or VICS Bill of Lading Number (UCB) qualifier is required by Walmart on all Truckload and LTL ASNs, Small Parcel shipments do not require this detail.When sent the Reference Identification (REF02) will contain the seventeen-digit VICS Bill of Lading number for the shipment. For more information on the GS1 US Bill of Lading requirements please see the GS1 US Bill of Lading Guideline or GS1 US Bill of Lading FAQ.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CP
- Carrier-Assigned Package ID Number
One instance of the Marks and Numbers Information (MAN) segment with this qualifier is required by Walmart at either the Shipment (master tracking number) or Pack level (per pack tracking number) only for Small Parcel ASN Types. When sent, the Marks and Numbers (MAN02) element must contain the parcel tracking number as issued by the carrier specified by SCAC in the Identification Code (TD502) in the shipment level.
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Code specifying type of date or time, or both date and time
- 011
- Shipped
One instance of the Date/Time Reference (DTM) segment with this qualifier is required by Walmart for all ASN Types. When sent, the Date (DTM02) and Time (DTM03) will contain the shipping date/time.
- 067
- Current Schedule Delivery
One instance of the Date/Time Reference (DTM) segment with this qualifier is required by Walmart for Store ASNs. When sent the Date (DTM02) and Time (DTM03) will contain the delivery date/time for the shipment.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- PP
- Prepaid (by Seller)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- UL
- Global Location Number (GLN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- PRF04 is the date assigned by the purchaser to purchase order.
This element is requested by Walmart. When sent, Date (PRF04) will contain the original order date.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
- CAS
- Case
This qualifier should be sent for floor loaded product. When sent, the second part of this composite code list, Packaging Material, is not recommended or required by Walmart.
- PLT
- Pallet
When sent, the second part of this composite code list, Packaging Material, is not recommended or required by Walmart.
- SLP
- Slip Sheet
When sent, the second part of this composite code list, Packaging Material, is not recommended or required by Walmart.
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
One instance of the Reference Information (REF) segment with Internal Vendor Number (IA) qualifier is required by Walmart. When sent, the Reference Identification (REF02) will contain the Walmart assigned 9-digit vendor number as it appeared on the purchase order.
- IV
- Seller's Invoice Number
One instance of the Reference Identification Qualifier (REF01) element with this qualifier is requested by Walmart for suppliers who are also on the Walmart Pay From Receipt (PFR) program. When sent, the Reference Identification (REF02) element will contain the Supplier Assigned 22-character maximum alpha-numeric Invoice/PFR Reference Number. This Invoice Number will appear on the PFR Credit/Debit Adjustment document (812) as the invoice number, alternatively if not sent the Purchase Order Number (PRF01) will be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- T
- Shipping Tare
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marking, Packaging, Loading
To describe marking, packaging, loading, and unloading requirements
The Packaging/Loading (PKG) segment containing Item Description (PKG01), Packing Characteristic Code (PKG02), Agency Qualifier Code (PKG03), and Packaging Description Code (PKG04) is required by Walmart for each pallet shipped.
Code indicating the format of a description
- If PKG01 equals "F", then PKG05 is used. If PKG01 equals "S", then PKG04 is used. If PKG01 equals "X", then both PKG04 and PKG05 are used.
- S
- Structured (From Industry Code List)
Code specifying the marking, packaging, loading and related characteristics being described
- 68
- Skid/Pallet Type
One instance of the Packing (PKG) segment with this qualifier is required by Walmart when products are shipped palletized.
When sent, the Item Description Type (PKG01) with Structured (S) qualifier, Agency Qualifier Code (PKG03) with GS1 US (FD) qualifier and Packaging Description Code (PKG04) are required by Walmart. The Packaging Description Code (PKG04) will indicate the pallet type used.
Code identifying the agency assigning the code values
- Use PKG03 to indicate the organization that publishes the code list being referred to.
- FD
- Uniform Code Council (UCS)
GS1 US, Inc.
A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product
- PKG04 should be used for industry-specific packaging description codes.
- 37
- CHEP (Commonwealth Handling Equipment Pool)
- 41
- iGPS Logistics
- 47
- PECO Pallet Exchange Company
- 52
- White Wood General Exchange, non-rental pallet
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
One instance of the Marks and Numbers Information (MAN) segment with this qualifier is recommended by Walmart when pallets are used.
When sent, the Marks and Numbers (MAN02) will contain the 20-digit GS1-128 SSCC-18 with an Application Identifier prefix of '00' for the pallet.
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Pallet Type and Load Characteristics
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
The Pallet Type (PAL) segment is required by Walmart for single SKU-pallets. When sent, the Pallet Tiers (PAL02) and Pallet Blocks (PAL03) are required by Walmart.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CP
- Carrier-Assigned Package ID Number
One instance of the Marks and Numbers Information (MAN) segment with this qualifier is required by Walmart at either the Shipment (master tracking number) or Pack level (per pack tracking number) only for Small Parcel ASN Types. When sent, the Marks and Numbers (MAN02) element must contain the parcel tracking number as issued by the carrier specified by SCAC in the Identification Code (TD502) in the shipment level.
- GM
- EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
One instance of the Marks and Numbers Information (MAN) segment with this qualifier is required by Walmart for DSDC and DSD shipments and is otherwise recommended.
When sent the Marks and Numbers (MAN02) will contain the 20-digit GS1-128 SSCC-18 with an Application Identifier prefix of '00' for the pack.
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
One instance of the Party Identification (N1) segment with the Buying Party (BY) qualifier is required by Walmart only on DSDC ASN Type based on Type 73 POs, all other ASN Types should not send this qualifier!
When sent, the Identification Code Qualifier (N103) must contain the Global Location Number (UL) qualifier and the Identification Code (N104) must contain the 13-digit store GLN for which all child packs are the intended ultimate recipient, this GLN will be listed in the Shipment Distribution Quantity (SDQ) segment of the Purchase Order (850) document.
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- EAN/UCC - 13
One instance of the Item Identification (LIN) segment with either the GTIN-13 (EN) or GTIN-12 (UP) qualifier in one of the Product/Service ID Qualifier (LIN02-LIN30 Even) elements is required by Walmart for all ASN Types (DC/DSDC/Store/Club/GEC-FC shipped Prepaid/Collect/Small Parcel). When sent, the Product/Service ID that follows will contain the thirteen-digit sellable unit GTIN-13 as it appeared on the PO. (If PO was sent with UA qualifier please send with this qualifier by adding a check digit to form a GTIN-13. For more information on calculating check digits see the GS1 site covering this topic. )
- IN
- Buyer's Item Number
When sent, the associated Product ID (LIN03-LIN31) element will contain the Walmart assigned 9-digit item number as it appears on the Purchase Order.
- LT
- Lot Number
One instance of this qualifier within any one of the Product ID Qualifier (LIN02-LIN30) elements is required by Walmart when a production Batch or Lot identifier usable for recall purposes is available and known. When sent, the associated Product ID (LIN03-LIN31) element will contain the supplier assigned Batch or Lot identifier.
- UK
- GTIN 14-digit Data Structure
One instance of this qualifier within any one of the Product ID Qualifier (LIN02-LIN30) elements is required by Walmart. When sent, the associated Product ID (LIN03-LIN31) element will contain a fourteen- digit GTIN-14 based on .Item Detail - Unit of Measure (SN103).
- UP
- UCC - 12
One instance of the Item Identification (LIN) segment with either the GTIN-13 (EN) or GTIN-12 (UP) qualifier in one of the Product/Service ID Qualifier (LIN02-LIN30 Even) elements is required by Walmart for all ASN Types (DC/DSDC/Store/Club/GEC-FC shipped Prepaid/Collect/Small Parcel). When sent, the Product/Service ID that follows will contain the twelve-digit sellable unit GTIN-12 as it appeared on the PO.
- VN
- Vendor's (Seller's) Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- LT
- Lot Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- LT
- Lot Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- LT
- Lot Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- IN
- Buyer's Item Number
- LT
- Lot Number
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Walmart requires the Unit of Measure code that aligns to the highest level of common configuration be sent. (i.e. If shipping complete pallets then send pallets, if a less than complete pallet then send use cases.)
- CA
- Case
The Case (CA) unit of measure qualifier may be used to send the number of packs shipped. When sent, Walmart will use the Vendor pack quantity listed in the WM Item file, see Online Item File on Retail LinkTM for more details, to determine the number of sellable units. Note: If using a Case (CA) unit of measure and a quantity error occurs suppliers may want to ensure their vendor pack quantity is correct as part of their troubleshooting process.
- EA
- Each
Number of Sellable Consumer Units in Pack
- PL
- Pallet/Unit Load
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
One instance of the Product Description (PID) segment with this qualifier is required by Walmart. When sent, the Product/Item description is required by Walmart to be sent in the Description (PID05).
A free-form description to clarify the related data elements and their content
Code qualifying the Reference Identification
- 97
- Package Number
When sent, the Reference Identification (REF02) will contain the Seller assigned unique product ID or serial number as it would need to be captured at the time of purchase.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code specifying type of date or time, or both date and time
- 036
- Expiration
One instance of the Date/Time Reference (DTM) segment with this qualifier is required by Walmart for any item with a government mandated or industry defined expiration date (Shelf Life, Best by date, Sell by, etc.)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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