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EDI 861 Receiving Advice

Functional Group RC

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of a receiving advice transaction set. The receiving advice transaction set provides for customary and established business and industry practice relative to the notification of receipt of goods and services.

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Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a receiving advice transaction set and to transmit an identifying number and date.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying numbers.

  6. To identify a person or office to whom administrative communications should be directed

  7. To specify pertinent dates and times

  8. To provide reference to a specific purchase order

  9. To specify the transportation details relative to commodity, weight and quantity.

  10. To specify the carrier, sequence of routing and to provide transit time information

  11. To specify transportation details relating to the equipment used by the carrier.

  12. To specify transportation special handling requirements and hazardous materials information

  13. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

Detail

Position
Segment
Name
Max use
  1. RCD Loop Optional
    Repeat 200000

    1. To report receiving conditions and specify contested quantities

    2. To specify line item detail relative to shipment

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify basic item identification data.

    5. To describe a product or process in coded or free-form format

    6. SLN Loop Optional
      Repeat 100

      1. To specify product subline detail item data

      2. To describe a product or process in coded or free-form format

    7. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    8. To specify identifying numbers.

    9. To identify a person or office to whom administrative communications should be directed

    10. To specify pertinent dates and times

    11. To provide reference to a specific purchase order

    12. To specify physical measurements, including dimensions, tolerances, weights and counts.

    13. To specify transportation instructions relating to shipment

    14. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify transportation instructions relating to shipment

    15. To specify the transportation details relative to commodity, weight and quantity.

    16. To specify the carrier, sequence of routing and to provide transit time information

    17. To specify transportation details relating to the equipment used by the carrier.

    18. To specify transportation special handling requirements and hazardous materials information

    19. To specify allowances, charges or services

    20. To indicate identifying marks and numbers for shipping containers

Summary

Position
Segment
Name
Max use

  1. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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