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EDI 304 Shipping Instructions

Functional Group SO

X12I Transportation Subcommittee

This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) within the context of an Electronic Data Interchange environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.

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Heading

Position

Segment

Name

Max use

010Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
020Beginning Segment for Shipment Information TransactionMandatory->Max 1
To transmit basic data relating to shipment information.
030Set PurposeOptional->Max 1
To allow for positive identification of transaction set purpose.
040AuthenticationOptional->Max 2
To specify the authority for authorizing an action and the date authentication is made
050Shipment Type InformationOptional->Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment.
060Beyond RoutingOptional->Max 1
To specify routing of a beyond point
070Compensation InformationOptional->Max 1
To convey brokerage, freight forwarder compensation and other compensation information related to shipments.
080Reference NumberOptional->Max 100
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
090Vessel IdentificationOptional->Max 2
To provide vessel details and voyage number
100Vessel ScheduleOptional->Max 1
To transmit vessel scheduling information
110Letter of Credit ReferenceOptional->Max 1
To transmit letter of credit details
115CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The currency specified at this position will be in effect for all monetary values except those accompanied by a currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.
M1 Loop Optional
Repeat 5
1. 120InsuranceMandatory->Max 1
  To specify details related to insurance
2. 125CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
130Sales/Delivery TermsOptional->Max 1
To state terms and dates
140Bank IDOptional->Max 1
To specify data required for electronic payment
155Terms of Sale/Deferred Terms of SaleOptional->Max 1
To specify terms of sale.
156Date/Time ReferenceOptional->Max 20
To specify pertinent dates and times
N1 Loop Optional
Repeat 100
1. 160NameMandatory->Max 1
  To identify a party by type of organization, name and code
2. 170Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 180Address InformationOptional->Max 2
  To specify the location of the named party
4. 190Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 195ContactOptional->Max 3
  To identify a person or office to whom communications should be directed
R4 Loop Optional
Repeat 20
1. 200PortMandatory->Max 1
  Contractual or operational port or point relevant to the movement of the cargo.
2. 210Date/Time ReferenceOptional->Max 15
  To specify pertinent dates and times
216Route Information with PreferenceOptional->Max 25
To specify the responsibilities and carrier preference
220Route InformationOptional->Max 13
To specify carrier and routing sequences and details
230RemarksOptional->Max 12
To transmit information in a free-form format, if necessary, for comment or special instruction.
240Business InstructionsOptional->Max 99
To specify instructions in this business relationship.
250Special Handling InstructionsOptional->Max 6
To specify special handling instructions in coded or free-form format
260Description, Marks and NumbersOptional->Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers.
270Export LicenseOptional->Max 25
To transmit information contained on an export license
280Import LicenseOptional->Max 5
To transmit import license number and effective dates
C8 Loop Optional
Repeat 20
1. 290Certifications and ClausesMandatory->Max 1
  To specify applicable certifications and clauses.
2. 295Certifications Clauses ContinuationOptional->Max 5
  To specify additional applicable certifications and clauses
3. 300Supplementary InformationOptional->Max 10
  To provide processible supplementary information

Detail

Position

Segment

Name

Max use

LX Loop Optional
Repeat 999
1. 010Assigned NumberMandatory->Max 1
  To reference a line number in a transaction set.
2. 020Container DetailsOptional->Max 10
  To specify container information and transportation service to be used
3. N7 Loop Optional
  Repeat 999
  1. 030Equipment DetailsMandatory->Max 1
    To identify the equipment.
  2. 035QuantityOptional->Max 1
    To specify quantity information.
  3. 038MeasurementOptional->Max 1
    To describe physical dimensions and quantities.
  4. 040Equipment EnvironmentOptional->Max 1
    To describe the operating environment of the equipment.
  5. 050Seal NumbersOptional->Max 5
    To record seal numbers used and the organization that applied the seals.
  6. 055Seal Number ReplacementOptional->Max 100
    To provide an audit trail of seal number changes
  7. 060Equipment and TemperatureOptional->Max 1
    To relate equipment type and required temperatures
  8. 062Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.
  9. L1 Loop Optional
    Repeat 20
    070Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    080CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  10. 100Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  11. 110Export LicenseOptional->Max 25
    To transmit information contained on an export license
  12. 120Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  13. 130Reference NumberOptional->Max 100
    To transmit identifying numbers and descriptive information as specified by the reference number qualifier
  14. H1 Loop Optional
    Repeat 10
    135Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    137Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in segment H1
  15. LH1 Loop Optional
    Repeat 100
    140Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity.
    141Hazardous Classification InformationOptional->Max 4
    To specify the hazardous classification, placard notation and endorsement information.
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    142Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements.
    143Freeform Hazardous Material InformationOptional->Max 20
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    144EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    145Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.
    146Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    147Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers.
    148Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
4. 151Business InstructionsOptional->Max 100
  To specify instructions in this business relationship.
5. 160RemarksOptional->Max 10
  To transmit information in a free-form format, if necessary, for comment or special instruction.
6. L0 Loop Optional
  Repeat 120
  1. 170Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.
  2. 174MeasurementsOptional->Max 10
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
  3. 175Item Physical DetailsOptional->Max 1
    To specify the physical qualities, packaging, weights and dimensions relating to the item.
  4. 176QuantityOptional->Max 5
    To specify quantity information.
    The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
  5. 177MeasurementOptional->Max 1
    To describe physical dimensions and quantities.
  6. 178Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.
  7. PAL Loop Optional
    Repeat 3
    179Pallet InformationMandatory->Max 1
    To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
    181QuantityOptional->Max 1
    To specify quantity information.
  8. CTP Loop Optional
    Repeat 1
    183Pricing InformationMandatory->Max 1
    To specify pricing information
    184CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  9. 185Description, Marks and NumbersOptional->Max 999
    To specify the line item in terms of description, quantity, packaging, and marks and numbers.
  10. 190Alternate Lading DescriptionOptional->Max 20
    To provide lading description beyond what is required for rating and billing purposes.
  11. 195Reference NumberOptional->Max 100
    To transmit identifying numbers and descriptive information as specified by the reference number qualifier
  12. L1 Loop Optional
    Repeat 20
    200Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    210CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  13. 230Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  14. SAC Loop Optional
    Repeat 10
    235Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
    236CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  15. L9 Loop Optional
    Repeat 10
    237Charge DetailMandatory->Max 1
    To specify special charge code and the associated monetary amount.
    238CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  16. 240Export LicenseOptional->Max 25
    To transmit information contained on an export license
  17. 250Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  18. C8 Loop Optional
    Repeat 20
    260Certifications and ClausesMandatory->Max 1
    To specify applicable certifications and clauses.
    261Certifications Clauses ContinuationOptional->Max 5
    To specify additional applicable certifications and clauses
    265Supplementary InformationOptional->Max 10
    To provide processible supplementary information
  19. H1 Loop Optional
    Repeat 10
    270Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    280Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in segment H1
  20. LH1 Loop Optional
    Repeat 1
    290Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity.
    300Hazardous Classification InformationOptional->Max 4
    To specify the hazardous classification, placard notation and endorsement information.
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    310Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements.
    320Freeform Hazardous Material InformationOptional->Max 20
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    330EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    340Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.
    350Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    360Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers.
    370Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
  21. N1 Loop Optional
    Repeat 10
    380NameMandatory->Max 1
    To identify a party by type of organization, name and code
    390Additional Name InformationOptional->Max 2
    To specify additional names or those longer than 35 characters in length
    400Address InformationOptional->Max 2
    To specify the location of the named party
    410Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    420ContactOptional->Max 3
    To identify a person or office to whom communications should be directed

Summary

Position

Segment

Name

Max use

L3 Loop Optional
Repeat 1
1. 010Total Weight and ChargesMandatory->Max 1
  To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
2. 011CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
3. 015MeasurementsOptional->Max 5
  To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
4. 020PaperworkOptional->Max 50
  To identify the type and transmission of paperwork or supporting information
5. 025Supplementary InformationOptional->Max 999
  To provide processible supplementary information
6. L1 Loop Optional
  Repeat 20
  1. 030Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
  2. 040CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
7. TDS Loop Optional
  Repeat 1
  1. 042Total Monetary Value SummaryMandatory->Max 1
    To specify the total invoice discounts and amounts
  2. 043CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
8. SAC Loop Optional
  Repeat 10
  1. 044Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
  2. 045CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
9. L9 Loop Optional
  Repeat 10
  1. 046Charge DetailMandatory->Max 1
    To specify special charge code and the associated monetary amount.
  2. 047CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
10. 048Invoice Shipment SummaryOptional->Max 5
  To specify summary details of total items shipped in terms of quantity, weight, and volume.
11. 050Event DetailOptional->Max 10
  To specify information about a specific event
12. 060RemarksOptional->Max 999
  To transmit information in a free-form format, if necessary, for comment or special instruction.
13. 070Business InstructionsOptional->Max 24
  To specify instructions in this business relationship.
080Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).