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EDI 204 Motor Carrier Shipment Information

Functional Group SM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Shipment Information Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the motor carrier with detailed bill of lading, rating, and scheduling information pertinent to a motor carrier shipment. It is used to tender a shipment to a motor carrier and/or forward motor carrier shipment details to a motor carrier or third party. It is the initial shipment tender between the shipper and the motor carrier and can be used as an advance pick-up notification (load tender) and/or a legal bill of lading.

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What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to shipment information

  3. To allow for positive identification of transaction set purpose

  4. To specify the authority for authorizing an action and the date authentication is made

  5. To specify data required for electronic payment

  6. To specify the currency being used in the transaction set

  7. To specify terms of sale

  8. To transmit identifying information as specified by the Reference Identification Qualifier

  9. To indicate identifying marks and numbers for shipping containers

  10. To specify pertinent dates and times

  11. To specify carrier and routing sequences and details

  12. To specify special handling instructions in coded or free-form format

  13. To identify forms of unitization, liability issues, and special services

  14. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

  15. To transmit information in a free-form format for comment or special instruction

  16. 0100 Loop Optional
    Repeat 10

    1. To identify a party by type of organization, name, and code

      Loop 0100 can be used to identify all parties associated with the shipment. This includes the ship-from (consignor, shipper) or the ship-to (consignee) location when only one pick-up or delivery location is required. Stop-offs are transmitted in the 0300 and 0310 loops. Small package carriers may receive the consignee's name and address in the 0420 loop when the shipper is using the 204 as a manifest containing multiple shipments. The shipper and consignee shall be identified in loop 0100 for all Less-Than-Truckload (LTL) shipments. The shipper (first stop in a multi-stop) shall always be identified in loop 0100 for truckload (TL) carriers. The shipper shall always be identified in loop 0100 for small package carriers.

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying information as specified by the Reference Identification Qualifier

    6. To identify a person or office to whom communications should be directed

  17. 0200 Loop Optional
    Repeat 10

    1. To identify the equipment

    2. To identify the accessorial equipment required to load or unload product

    3. To identify additional equipment details

    4. To record seal numbers used and the organization that applied the seals

  18. 0250 Loop Optional
    Repeat 999999

    1. To specify the purchase order details for a shipment

    2. To specify destination and quantity detail

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat 999

    1. To specify stop-off details in terms of weight, quantity and volume

      Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers. The original stop-off location (shipper) shall be transmitted in loop 0100.

    2. To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 0300 loop the LAD segment will pertain to the stop-off referenced in the S5 segment.

    3. To transmit identifying information as specified by the Reference Identification Qualifier

    4. To indicate identifying marks and numbers for shipping containers

    5. To specify pertinent dates and times

    6. To specify special handling instructions in coded or free-form format

    7. To identify forms of unitization, liability issues, and special services

    8. To transmit information in a free-form format for comment or special instruction

    9. 0305 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

    10. 0310 Loop Optional
      Repeat 2

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying information as specified by the Reference Identification Qualifier

      6. To identify a person or office to whom communications should be directed

      7. 0320 Loop Optional
        Repeat 10

        1. To identify the equipment

        2. To identify the accessorial equipment required to load or unload product

        3. To identify additional equipment details

        4. To record seal numbers used and the organization that applied the seals

  2. 0400 Loop Optional
    Repeat 9999

    1. To reference a line number in a transaction set

    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To indicate identifying marks and numbers for shipping containers

    4. To specify the line item in terms of description, quantity, packaging, and marks and numbers

    5. To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 0400 loop the LAD segment pertains to the line item referenced in the LX loop.

    6. To specify information relative to hazardous material

    7. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

    8. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    9. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    10. To describe physical dimensions and quantities

    11. To reference details of the tariff used to arrive at applicable rates or charge

    12. To transmit information in a free-form format for comment or special instruction

    13. 0405 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

    14. 0410 Loop Optional
      Repeat 99

      1. To identify a person or office to whom communications should be directed

        The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

      2. To transmit identifying information as specified by the Reference Identification Qualifier

        The N9 segment contains the specific hazardous material reference numbers. Used in loop 0400 it pertains to all iterations of loop 0411 following.

      3. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

      4. 0411 Loop Optional
        Repeat 25

        1. To specify the hazardous commodity identification reference number and quantity

        2. To specify the hazardous classification, placard notation, and endorsement information

        3. To specify the hazardous material shipping name and additional descriptive requirements

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit identifying information as specified by the Reference Identification Qualifier

          The N9 segment contains the specific hazardous material reference numbers. Used in loop 0411 it pertains only to the hazardous material contained in the LH1 segment in this iteration of loop 0411.
    15. 0420 Loop Optional
      Repeat 999999

      1. To identify a party by type of organization, name, and code

        Loop 0420 is used to transmit the consignee's name and associated package information.
        Loops 0420, 0421 and 0430 shall only be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying information as specified by the Reference Identification Qualifier

      6. 0421 Loop Optional
        Repeat 999999

        1. To specify the purchase order details for a shipment

        2. To specify destination and quantity detail

      7. 0425 Loop Optional
        Repeat 999999

        1. To transmit identifying codes, weights, and other related information related to an individual carton (package)

        2. To transmit identifying information as specified by the Reference Identification Qualifier

        3. To identify forms of unitization, liability issues, and special services

        4. To specify special charge code and the associated monetary amount

        5. To indicate identifying marks and numbers for shipping containers

        6. 0430 Loop Optional
          Repeat 999999

          1. To specify the purchase order details for a shipment

          2. To specify destination and quantity detail

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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