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EDI 860 Purchase Order Change Request - Buyer Initiated

Functional Group PC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

What is an EDI 860?

An EDI 860 Purchase Order Change Request - Buyer Initiated communicates a change from the buyer to the original EDI 850 Purchase Order. It contains information about changes in quantity to an item (POC Segment), changes in shipping/delivery dates (DTM Segment), or changes in delivery location (N1 Loop).

How is an EDI 860 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying information

  6. To identify a person or office to whom administrative communications should be directed

  7. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  8. To specify transportation instructions relating to shipment

  9. To specify pricing information

  10. To indicate a quantity, and/or amount for an identified period

  11. To specify general conditions or requirements of the sale

  12. SAC Loop Optional
    Repeat 25
    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  13. To specify terms of sale

  14. To specify the exact type and terms of various discount information

  15. To specify installment billing arrangement

  16. To specify pertinent dates and times

  17. To specify lead time for availability of products and services

  18. To specify basic item identification data

    If segment LIN is used, do not use LIN01.
  19. To specify service characteristic data

  20. To describe a product or process in coded or free-form format

  21. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  22. To identify the type and transmission of paperwork or supporting information

  23. To describe marking, packaging, loading, and unloading requirements

  24. To specify the transportation details relative to commodity, weight, and quantity

  25. To specify the carrier and sequence of routing and provide transit time information

  26. To specify transportation details relating to the equipment used by the carrier

  27. To specify transportation special handling requirements, or hazardous materials information, or both

  28. To indicate identifying marks and numbers for shipping containers

  29. To identify the specific type of item maintenance

  30. To specify tax information

  31. AMT Loop Optional
    Repeat >1
    1. To indicate the total monetary amount

    2. To transmit financial accounting data

    3. To specify identifying information

    4. To specify pertinent dates and times

    5. To qualify percent amounts and supply percent amounts

  32. N9 Loop Optional
    Repeat 1000
    1. To transmit identifying information as specified by the Reference Identification Qualifier

    2. To provide a free-form format that allows the transmission of text information

  33. N1 Loop Optional
    Repeat 200
    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To define types and values for geographic location of real estate property

    6. To specify identifying information

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify transportation instructions relating to shipment

    9. To specify the transportation details relative to commodity, weight, and quantity

    10. To specify the carrier and sequence of routing and provide transit time information

    11. To specify transportation details relating to the equipment used by the carrier

    12. To specify transportation special handling requirements, or hazardous materials information, or both

    13. To describe marking, packaging, loading, and unloading requirements

  34. LM Loop Optional
    Repeat >1
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  35. SPI Loop Optional
    Repeat >1
    1. To provide a description of the included specification or technical data items

    2. To specify identifying information

    3. To specify pertinent dates and times

    4. To provide a free-form format that allows the transmission of text information

    5. N1 Loop Optional
      Repeat 20
      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom communications should be directed

      7. To provide a free-form format that allows the transmission of text information

    6. CB1 Loop Optional
      Repeat >1
      1. To specify contract and cost accounting standards data

      2. To specify identifying information

      3. To specify pertinent dates and times

      4. To specify lead time for availability of products and services

      5. To provide a free-form format that allows the transmission of text information

Detail

Position
Segment
Name
Max use
  1. POC Loop Optional
    Repeat >1
    1. To specify changes to a line item

    2. To specify service characteristic data

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify basic data about the contract or contract line item

    5. To specify additional item-related data involving variations in normal price/quantity structure

    6. To specify pricing information

    7. To indicate a quantity, and/or amount for an identified period

    8. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    9. PID Loop Optional
      Repeat 1000
      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    10. To identify the type and transmission of paperwork or supporting information

    11. To describe marking, packaging, loading, and unloading requirements

    12. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    13. To specify identifying information

    14. To identify a person or office to whom administrative communications should be directed

    15. SAC Loop Optional
      Repeat 25
      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    16. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    17. To specify general conditions or requirements of the sale

    18. To specify terms of sale

    19. To specify the exact type and terms of various discount information

    20. To specify installment billing arrangement

    21. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    22. To specify transportation instructions relating to shipment

    23. To specify destination and quantity detail

    24. To specify pertinent dates and times

    25. To specify the transportation details relative to commodity, weight, and quantity

    26. To specify the carrier and sequence of routing and provide transit time information

    27. To specify transportation details relating to the equipment used by the carrier

    28. To specify transportation special handling requirements, or hazardous materials information, or both

    29. To indicate identifying marks and numbers for shipping containers

    30. To identify a commodity or a group of commodities or a tariff page commodity

    31. To specify tax information

    32. To provide a description of the included specification or technical data items

    33. To provide a free-form format that allows the transmission of text information

    34. SCH Loop Optional
      Repeat 200
      1. To specify the data for scheduling a specific line-item

      2. To specify the transportation details relative to commodity, weight, and quantity

      3. To specify the carrier and sequence of routing and provide transit time information

      4. To specify transportation details relating to the equipment used by the carrier

      5. To specify transportation special handling requirements, or hazardous materials information, or both

    35. N9 Loop Optional
      Repeat 1000
      1. To transmit identifying information as specified by the Reference Identification Qualifier

      2. To provide a free-form format that allows the transmission of text information

    36. To indicate that the next segment begins a loop

    37. LDT Loop Optional
      Repeat >1
      1. To specify lead time for availability of products and services

      2. To specify quantity information

      3. To provide a free-form format that allows the transmission of text information

      4. To specify identifying information

      5. LM Loop Optional
        Repeat >1
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    38. To indicate that the loop immediately preceding this segment is complete

    39. N1 Loop Optional
      Repeat 200
      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To define types and values for geographic location of real estate property

      6. To specify identifying information

      7. To identify a person or office to whom administrative communications should be directed

      8. To specify transportation instructions relating to shipment

      9. To specify the data for scheduling a specific line-item

      10. To specify the transportation details relative to commodity, weight, and quantity

      11. To specify the carrier and sequence of routing and provide transit time information

      12. To specify transportation details relating to the equipment used by the carrier

      13. To specify transportation special handling requirements, or hazardous materials information, or both

      14. To describe marking, packaging, loading, and unloading requirements

      15. LDT Loop Optional
        Repeat >1
        1. To specify lead time for availability of products and services

        2. To indicate identifying marks and numbers for shipping containers

        3. To specify quantity information

        4. To provide a free-form format that allows the transmission of text information

        5. To specify identifying information

    40. SLN Loop Optional
      Repeat 1000
      1. To specify product subline detail item data

      2. To specify service characteristic data

      3. To describe a product or process in coded or free-form format

      4. To specify additional item-related data involving variations in normal price/quantity structure

      5. To identify a commodity or a group of commodities or a tariff page commodity

      6. SAC Loop Optional
        Repeat 10
        1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      7. To specify pertinent dates and times

      8. To specify pricing information

      9. To indicate a quantity, and/or amount for an identified period

      10. To specify the physical qualities, packaging, weights, and dimensions relating to the item

      11. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

      12. N1 Loop Optional
        Repeat 10
        1. To identify a party by type of organization, name, and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To define types and values for geographic location of real estate property

        6. To specify identifying information

        7. To identify a person or office to whom administrative communications should be directed

    41. AMT Loop Optional
      Repeat >1
      1. To indicate the total monetary amount

      2. To specify identifying information

      3. To qualify percent amounts and supply percent amounts

    42. LM Loop Optional
      Repeat >1
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
  1. CTT Loop Optional
    Repeat 1
    1. To transmit a hash total for a specific element in the transaction set

      Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
    2. To indicate the total monetary amount

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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