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EDI 204 Motor Carrier Load Tender

Functional Group SM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, shipping instructions, and rating data pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest. It can be used to provide confirmed appointments when included with load tender data. It shall not be used to request or confirm appointments.

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What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to shipment information

  3. To allow for positive identification of transaction set purpose

  4. To specify the authority for authorizing an action and the date authentication is made

  5. To specify data required for electronic payment

  6. To specify the currency being used in the transaction set

  7. To specify terms of sale

  8. To transmit identifying information as specified by the Reference Identification Qualifier

  9. To indicate identifying marks and numbers for shipping containers

  10. To specify pertinent dates and times

  11. To specify carrier and routing sequences and details

  12. To specify special handling instructions in coded or free-form format

  13. To identify forms of unitization, liability issues, and special services

  14. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

  15. To transmit information in a free-form format for comment or special instruction

  16. 0100 Loop Optional
    Repeat 10

    1. To identify a party by type of organization, name, and code

      Loop 0100 shall not be used to identify stop-off parties to the load tender. Stop-off parties, including the origin (shipper) and destination (consignee) stop shall be transmitted in loop 0310.

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying information as specified by the Reference Identification Qualifier

    6. To identify a person or office to whom communications should be directed

  17. 0200 Loop Optional
    Repeat 10

    1. To identify the equipment

    2. To identify the accessorial equipment required to load or unload product

    3. To identify additional equipment details

    4. To record seal numbers used and the organization that applied the seals

  18. 0250 Loop Optional
    Repeat 999999

    1. To specify the purchase order details for a shipment

    2. To specify destination and quantity detail

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat 999

    1. To specify stop-off details in terms of weight, quantity and volume

      Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight.

    2. To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 0300 loop the LAD segment will pertain to the stop-off referenced in the S5 segment.

    3. To transmit identifying information as specified by the Reference Identification Qualifier

    4. To indicate identifying marks and numbers for shipping containers

    5. To specify pertinent dates and times

    6. To specify special handling instructions in coded or free-form format

    7. To identify forms of unitization, liability issues, and special services

    8. To transmit information in a free-form format for comment or special instruction

    9. 0305 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

    10. 0310 Loop Optional
      Repeat 2

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying information as specified by the Reference Identification Qualifier

      6. To identify a person or office to whom communications should be directed

      7. 0320 Loop Optional
        Repeat 10

        1. To identify the equipment

        2. To identify the accessorial equipment required to load or unload product

        3. To identify additional equipment details

        4. To record seal numbers used and the organization that applied the seals

  2. 0400 Loop Optional
    Repeat 9999

    1. To reference a line number in a transaction set

    2. To transmit identifying information as specified by the Reference Identification Qualifier

    3. To indicate identifying marks and numbers for shipping containers

    4. To specify the line item in terms of description, quantity, packaging, and marks and numbers

    5. To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 0400 loop the LAD segment pertains to the line item referenced in the LX loop.

    6. To specify information relative to hazardous material

    7. To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment

    8. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    9. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    10. To describe physical dimensions and quantities

    11. To reference details of the tariff used to arrive at applicable rates or charge

    12. To transmit information in a free-form format for comment or special instruction

    13. 0405 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

    14. 0410 Loop Optional
      Repeat 99

      1. To identify a person or office to whom communications should be directed

        The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

      2. To transmit identifying information as specified by the Reference Identification Qualifier

        The N9 segment contains the specific hazardous material reference numbers. Used in loop 0400 it pertains to all iterations of loop 0411 following.

      3. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

      4. 0411 Loop Optional
        Repeat 25

        1. To specify the hazardous commodity identification reference number and quantity

        2. To specify the hazardous classification, placard notation, and endorsement information

        3. To specify the hazardous material shipping name and additional descriptive requirements

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit identifying information as specified by the Reference Identification Qualifier

          The N9 segment contains the specific hazardous material reference numbers. Used in loop 0411 it pertains only to the hazardous material contained in the LH1 segment in this iteration of loop 0411.

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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