X12 820 Payment Order/Remittance Advice

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00403 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Acknowledgment Requested 1 Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · RA Payment Order/Remittance Advice (820)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 004030 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 820 Payment Order/Remittance Advice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BPR

0200

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

Usage notes

BPRI415883.15CACHCTX01122000030DA12573008512943019135*01XXXXXXXXXDAXXXXXXXXXX20131020VEN~

Example

If either (DFI) ID Number Qualifier (BPR-06) or (DFI) Identification Number (BPR-07) is present, then the other is required

If Account Number Qualifier (BPR-08) is present, then Account Number (BPR-09) is required

If either (DFI) ID Number Qualifier (BPR-12) or (DFI) Identification Number (BPR-13) is present, then the other is required

If Account Number Qualifier (BPR-14) is present, then Account Number (BPR-15) is required

BPR-01 · 305 · Transaction Handling Code · Required · Code designating the action to be taken by all parties · I Remittance Information Only

BPR-02 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount BPR02 specifies the payment amount.

BPR-03 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · C Credit

BPR-04 · 591 · Payment Method Code · Required · Code identifying the method for the movement of payment instructions · ACH Automated Clearing House (ACH)

BPR-05 · 812 · Payment Format Code · Optional · Code identifying the payment format to be used · CTX Corporate Trade Exchange (CTX) (ACH)

BPR-06 · 506 · (DFI) ID Number Qualifier · Optional · Code identifying the type of identification number of Depository Financial Institution (DFI) When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used. BPR06 and BPR07 relate to the originating depository financial institution (ODFI). · 01 ABA Transit Routing Number Including Check Digits (9 digits)

BPR-07 · 507 · (DFI) Identification Number · Optional Min 3 Max 12 · Depository Financial Institution (DFI) identification number

BPR-08 · 569 · Account Number Qualifier · Optional · Code indicating the type of account BPR08 is a code identifying the type of bank account or other financial asset. · DA Demand Deposit

BPR-09 · 508 · Account Number · Optional Min 1 Max 35 · Account number assigned BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.

BPR-10 · 509 · Originating Company Identifier · Optional Min 10 Max 10 · A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9 · Usage notes Safeway's ID for Bank of America.

BPR-11 · 510 · Originating Company Supplemental Code · Optional Min 9 Max 9 · A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions

BPR-12 · 506 · (DFI) ID Number Qualifier · Optional · Code identifying the type of identification number of Depository Financial Institution (DFI) BPR12 and BPR13 relate to the receiving depository financial institution (RDFI). · 01 ABA Transit Routing Number Including Check Digits (9 digits)

BPR-13 · 507 · (DFI) Identification Number · Optional Min 3 Max 12 · Depository Financial Institution (DFI) identification number

BPR-14 · 569 · Account Number Qualifier · Optional · Code indicating the type of account BPR14 is a code identifying the type of bank account or other financial asset. · DA Demand Deposit

BPR-15 · 508 · Account Number · Optional Min 1 Max 35 · Account number assigned BPR15 is the account number of the receiving company to be debited or credited with the payment order.

BPR-16 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).

BPR-17 · 1048 · Business Function Code · Optional · Code identifying the business reason for this payment BPR17 is a code identifying the business reason for this payment. · VEN Vendor Payment

TRN

0350

Trace

OptionalMax use 1

To uniquely identify a transaction to an application

• The TRN segment is used to uniquely identify a payment order/remittance advice.

Usage notes

TRN14311000190~

TRN-01 · 481 · Trace Type Code · Required · Code identifying which transaction is being referenced · 1 Current Transaction Trace Numbers

TRN-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier TRN02 provides unique identification for the transaction.

DTM

0600

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Usage notes

DTM02020131019~

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 020 Check

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

N1 Payer

OptionalMax >1

Variants (all may be used)

N1Payee

N1

0700

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

Usage notes

N1PRSafeway - U. S. Corporate90091372090000~

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · PR Payer

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N1 Payee

OptionalMax >1

Variants (all may be used)

N1Payer

N1

0700

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

Usage notes

N1PESafeway Supplier Name92 2397~

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · PE Payee

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Detail

ENT Loop

OptionalMax >1

ENT

0100

Entity

RequiredMax use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

Usage notes

ENT1PR90091372090500~

Example

If either Entity Identifier Code (ENT-02), Identification Code Qualifier (ENT-03) or Identification Code (ENT-04) are present, then the others are required

ENT-01 · 554 · Assigned Number · Optional Min 1 Max 6 · Number assigned for differentiation within a transaction set

ENT-02 · 98 · Entity Identifier Code · Optional · Code identifying an organizational entity, a physical location, property or an individual · PE Payee PR Payer

ENT-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

ENT-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code

ADX Loop

OptionalMax >1

ADX

0800

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

Usage notes

ADX*-13676.81ZZCMWSO_144324_05~ CREDIT MEMO
ADX13676.81ZZDB*WSO_144324_05~ DEBIT MEMO

Safeway can only send the ADX segment (Loop ID-ADX), prior to Loop ID-RMR and CANNOT SEND ADX ATINVOICE LEVEL.

Example

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required Min 1 Max 15 · Monetary amount ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.

ADX-02 · 426 · Adjustment Reason Code · Required · Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment ADX02 specifies the reason for claiming the adjustment. · E2 Covered By Debit Memo ZZ Mutually Defined

ADX-03 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification ADX03 and ADX04 specify the identification of the adjustment. · CM Buyer's Credit Memo DB Buyer's Debit Memo

ADX-04 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF Loop

OptionalMax >1

REF

1100

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

REFUQ301- GROCERY MAIN MEAL~
REFCM WSO_144324_05~ (Safeway assigned credit memo #)
REFDB WSO_144324_05~ (Safeway assigned debit memo #)
REFST3111~ (DSD only)

Safeway will send “UQ” when a Promotional Billing Deduction has occurred.
Safeway will send either the Safeway Store #, Credit Memo # OR Debit Memo #. (DSD only)

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · CM Buyer's Credit Memo DB Buyer's Debit Memo ST Store Number UQ Section Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM

1200

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Usage notes

DTM00320130927~

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 003 Invoice

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

RMR Loop

OptionalMax >1

RMR

1500

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

• Loop RMR is for open items being referenced or for payment on account.

Usage notes

RMRIV6092392PI20430.3420851.11420.77~

Example

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01 · 128 · Reference Identification Qualifier · Optional · Code qualifying the Reference Identification Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication. · IV Seller's Invoice Number

RMR-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

RMR-03 · 482 · Payment Action Code · Optional · Code specifying the accounts receivable open item(s), if any, to be included in the cash application. If RMR03 is present, it specifies how the cash is to be applied. If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present. · PI Pay Item

RMR-04 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount RMR04 is the amount paid.

RMR-05 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items. RMR05 may be needed by some payees to distinguish between duplicate reference numbers.

RMR-06 · 782 · Monetary Amount · Optional Min 1 Max 15 · Monetary amount RMR06 is the amount of discount taken.

REF

1700

Purchase Order Number

OptionalMax use >1

To specify identifying information

Example

Variants (all may be used)

REFStore Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · Usage notes REF PO 999999999~ (Warehouse) REF ST 0111~ (DSD) · PO Purchase Order Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF

1700

Store Number

OptionalMax use >1

To specify identifying information

Example

Variants (all may be used)

REFPurchase Order Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ST Store Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM

1800

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Usage notes

DTM00320130923~

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 003 Invoice

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Summary

SE

0100

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample file of EFT/EDI 820 from Safeway to Safeway DSD Supplier

ST*820*00106001~
BPR*I*416093.15*C*ACH*CTX*01*053000219*DA*2000014804300*9991000700**01*XXXXXXXXX*DA*XXXXXXXXXX*20090610*VEN~
TRN*1*4311000190~
DTM*020*20090605~
N1*PR*Safeway - U. S. Corporate*9*0091372090000~
N1*PE*Safeway Supplier Name*92*  2397~
ENT*1*PR*9*0091372090500~
ADX*-13676.81*E2*CM*WSO_144324_05~
REF*ST*3111~
DTM*003*20090527~
ADX*-18200*E2*CM*WSO_144343_05~
REF*CM*WSO_144343_05~
DTM*003*20090527~
RMR*IV*6092392*PI*20430.34*20851.11*420.77~
REF*ST*0111~
DTM*003*20090523~
ENT*2*PR*9*0091372091700~
ADX*-892.8*E2*CM*P7159010-17~
REF*UQ*302 -MEALS/INGREDIENTS~
REF*CM*P7159010-17~
DTM*003*20090517~
RMR*IV*6093694*PI*20888.5*21318.71*430.21~
REF*ST*2111~
DTM*003*20090526~
RMR*IV*6093695*PI*99701.8*101757.74*2055.94~
REF*ST*1111~
DTM*003*20090526~
ENT*3*PR*9*0091372092000~
ADX*210*E2*DB*P7817948-20~
REF*UQ*323 -REFRIGERATED FOODS~
REF*ST*4111~
DTM*003*20090517~
ENT*4*PR*9*0091372092500~
RMR*IV*P7340039-25PB*PI*4153*4153~
REF*ST*5111~
DTM*003*20090514~
ENT*5*PR*9*0091372092700~
RMR*IV*6093692*PI*286308.83*292210.59*5901.76~
REF*ST*6111~
DTM*003*20090526~
SE*39*00106001~

Sample file of EFT/EDI 820 from Safeway to Safeway Warehouse Supplier

ST*820*00106001~
BPR*I*416093.15*C*ACH*CTX*01*122000030*DA*2000014804300*2943019135**01*XXXXXXXXX*DA*XXXXXXXXXX*20131020*VEN~
TRN*1*4311000190~
DTM*020*20131019~
N1*PR*Safeway - U. S. Corporate*9*0091372090000~
N1*PE*Safeway Supplier Name*92* 2397~
ENT*1*PR*9*0091372090500~
ADX*-13676.81*E2*CM*WSO_144324_05~
REF*CM* WSO_144324_05~
DTM*003*20130927~
ADX*-18200*E2*CM*WSO_144343_05~
REF*CM*WSO_144343_05~
DTM*003*20130927~
RMR*IV*6092392*PI*20430.34*20851.11*420.77~
REF*PO*999999999~
DTM*003*20130923~
ENT*2*PR*9*0091372091700~
ADX*-892.8*E2*CM*P7159010-17~
REF*UQ*302 -MEALS/INGREDIENTS~
REF*CM*P7159010-17~
DTM*003*20131017~
RMR*IV*6093694*PI*20888.5*21318.71*430.21~
REF*PO*888888888~
DTM*003*20130926~
RMR*IV*6093695*PI*99701.8*101757.74*2055.94~
REF*PO*777777777~
DTM*003*20130926~
RMR*IV*6093696*PI*17380.29*17738.82*358.53~
REF*PO*666666666~
DTM*003*20130926~
ENT*3*PR*9*0091372092000~
ADX*210*E2*DB*P7817948-20~
REF*UQ*323 -REFRIGERATED FOODS~
REF*DB*P7817948-20~
DTM*003*20131017~
ENT*4*PR*9*0091372092500~
RMR*IV*P7340039-25PB*PI*4153*4153~
REF*PO*555555555~
DTM*003*20130914~
ENT*5*PR*9*0091372092700~
RMR*IV*6093692*PI*286308.83*292210.59*5901.76~
REF*PO*555555555~
DTM*003*20130926~
SE*44*00106001~