X12 820 Payment Order/Remittance Advice

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• RA: Payment Order/Remittance Advice (820)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 820: Payment Order/Remittance Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BPR

BPR Beginning Segment for Payment Order/Remittance Advice

Required · Max use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

Usage notes

BPRI415883.15CACHCTX01122000030DA12573008512943019135*01XXXXXXXXXDAXXXXXXXXXX20131020VEN~

If either (DFI) ID Number Qualifier (BPR-06) or (DFI) Identification Number (BPR-07) is present, then the other is required

If Account Number Qualifier (BPR-08) is present, then Account Number (BPR-09) is required

If either (DFI) ID Number Qualifier (BPR-12) or (DFI) Identification Number (BPR-13) is present, then the other is required

If Account Number Qualifier (BPR-14) is present, then Account Number (BPR-15) is required

BPR-01 · 305 · Transaction Handling Code · Required · Identifier (ID)

Code designating the action to be taken by all parties

• I: Remittance Information Only

BPR-02 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• BPR02 specifies the payment amount.

BPR-03 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit

BPR-04 · 591 · Payment Method Code · Required · Identifier (ID)

Code identifying the method for the movement of payment instructions

• ACH: Automated Clearing House (ACH)

BPR-05 · 812 · Payment Format Code · Optional · Identifier (ID)

Code identifying the payment format to be used

• CTX: Corporate Trade Exchange (CTX) (ACH)

BPR-06 · 506 · (DFI) ID Number Qualifier · Optional · Identifier (ID)

Code identifying the type of identification number of Depository Financial Institution (DFI)

• When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
• BPR06 and BPR07 relate to the originating depository financial institution (ODFI).

• 01: ABA Transit Routing Number Including Check Digits (9 digits)

BPR-07 · 507 · (DFI) Identification Number · Optional · String (AN) · Min 3 Max 12

Depository Financial Institution (DFI) identification number

BPR-08 · 569 · Account Number Qualifier · Optional · Identifier (ID)

Code indicating the type of account

• BPR08 is a code identifying the type of bank account or other financial asset.

• DA: Demand Deposit

BPR-09 · 508 · Account Number · Optional · String (AN) · Min 1 Max 35

Account number assigned

• BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.

BPR-10 · 509 · Originating Company Identifier · Optional · String (AN) · Min 10 Max 10

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9

Usage notes

Safeway's ID for Bank of America.

BPR-11 · 510 · Originating Company Supplemental Code · Optional · String (AN) · Min 9 Max 9

A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions

BPR-12 · 506 · (DFI) ID Number Qualifier · Optional · Identifier (ID)

Code identifying the type of identification number of Depository Financial Institution (DFI)

• BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).

• 01: ABA Transit Routing Number Including Check Digits (9 digits)

BPR-13 · 507 · (DFI) Identification Number · Optional · String (AN) · Min 3 Max 12

Depository Financial Institution (DFI) identification number

BPR-14 · 569 · Account Number Qualifier · Optional · Identifier (ID)

Code indicating the type of account

• BPR14 is a code identifying the type of bank account or other financial asset.

• DA: Demand Deposit

BPR-15 · 508 · Account Number · Optional · String (AN) · Min 1 Max 35

Account number assigned

• BPR15 is the account number of the receiving company to be debited or credited with the payment order.

BPR-16 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).

BPR-17 · 1048 · Business Function Code · Optional · Identifier (ID)

Code identifying the business reason for this payment

• BPR17 is a code identifying the business reason for this payment.

• VEN: Vendor Payment

0350 Heading > TRN

TRN Trace

Optional · Max use 1

To uniquely identify a transaction to an application

• The TRN segment is used to uniquely identify a payment order/remittance advice.

Usage notes

TRN14311000190~

TRN-01 · 481 · Trace Type Code · Required · Identifier (ID)

Code identifying which transaction is being referenced

• 1: Current Transaction Trace Numbers

TRN-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• TRN02 provides unique identification for the transaction.

0600 Heading > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

Usage notes

DTM02020131019~

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 020: Check

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

N1 Payee Optional Max >1

Variants (all may be used)

Payer

0700 Heading > Payee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

Usage notes

N1PESafeway Supplier Name92 2397~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PE: Payee

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

N1 Payer Optional Max >1

Variants (all may be used)

Payee

0700 Heading > Payer > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

• The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

Usage notes

N1PRSafeway - U. S. Corporate90091372090000~

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PR: Payer

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Detail

ENT Loop Optional Max >1

0100 Detail > ENT Loop > ENT

ENT Entity

Required · Max use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

• The ENT loop is for vendor or consumer third party consolidated payments.
• ENT09 may contain the payee's accounts receivable customer number.

Usage notes

ENT1PR90091372090500~

If either Entity Identifier Code (ENT-02), Identification Code Qualifier (ENT-03) or Identification Code (ENT-04) are present, then the others are required

ENT-01 · 554 · Assigned Number · Optional · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

ENT-02 · 98 · Entity Identifier Code · Optional · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• PE: Payee
• PR: Payer

ENT-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

ENT-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

ADX Loop Optional Max >1

0800 Detail > ENT Loop > ADX Loop > ADX

ADX Adjustment

Required · Max use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

• This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

Usage notes

ADX*-13676.81ZZCMWSO_144324_05~ CREDIT MEMO
ADX13676.81ZZDB*WSO_144324_05~ DEBIT MEMO

Safeway can only send the ADX segment (Loop ID-ADX), prior to Loop ID-RMR and CANNOT SEND ADX ATINVOICE LEVEL.

If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required

ADX-01 · 782 · Monetary Amount · Required · Decimal number (R) · Min 1 Max 15

Monetary amount

• ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.

ADX-02 · 426 · Adjustment Reason Code · Required · Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

• ADX02 specifies the reason for claiming the adjustment.

• E2: Covered By Debit Memo
• ZZ: Mutually Defined

ADX-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• ADX03 and ADX04 specify the identification of the adjustment.

• CM: Buyer's Credit Memo
• DB: Buyer's Debit Memo

ADX-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF Loop Optional Max >1

1100 Detail > ENT Loop > ADX Loop > REF Loop > REF

REF Reference Identification

Required · Max use 1

To specify identifying information

Usage notes

REFUQ301- GROCERY MAIN MEAL~
REFCM WSO_144324_05~ (Safeway assigned credit memo #)
REFDB WSO_144324_05~ (Safeway assigned debit memo #)
REFST3111~ (DSD only)

Safeway will send “UQ” when a Promotional Billing Deduction has occurred.
Safeway will send either the Safeway Store #, Credit Memo # OR Debit Memo #. (DSD only)

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CM: Buyer's Credit Memo
• DB: Buyer's Debit Memo
• ST: Store Number
• UQ: Section Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1200 Detail > ENT Loop > ADX Loop > REF Loop > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

Usage notes

DTM00320130927~

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 003: Invoice

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

RMR Loop Optional Max >1

1500 Detail > ENT Loop > RMR Loop > RMR

RMR Remittance Advice Accounts Receivable Open Item Reference

Required · Max use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

• Loop RMR is for open items being referenced or for payment on account.

Usage notes

RMRIV6092392PI20430.3420851.11420.77~

If either Reference Identification Qualifier (RMR-01) or Reference Identification (RMR-02) is present, then the other is required

RMR-01 · 128 · Reference Identification Qualifier · Optional · Identifier (ID)

Code qualifying the Reference Identification

• Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.

• IV: Seller's Invoice Number

RMR-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

RMR-03 · 482 · Payment Action Code · Optional · Identifier (ID)

Code specifying the accounts receivable open item(s), if any, to be included in the cash application.

• If RMR03 is present, it specifies how the cash is to be applied.
• If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present.

• PI: Pay Item

RMR-04 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR04 is the amount paid.

RMR-05 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
• RMR05 may be needed by some payees to distinguish between duplicate reference numbers.

RMR-06 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• RMR06 is the amount of discount taken.

1700 Detail > ENT Loop > RMR Loop > REF

REF Purchase Order Number

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFStore Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

Usage notes

REFPO999999999~ (Warehouse)
REFST0111~ (DSD)

• PO: Purchase Order Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1700 Detail > ENT Loop > RMR Loop > REF

REF Store Number

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFPurchase Order Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ST: Store Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1800 Detail > ENT Loop > RMR Loop > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

Usage notes

DTM00320130923~

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 003: Invoice

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Summary

0100 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample file of EFT/EDI 820 from Safeway to Safeway DSD Supplier

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0039*^*00403*000000001*0*T*>~
GS*RA*SENDERGS*RECEIVERGS*20231117*003952*000000001*X*004030~
ST*820*00106001~
BPR*I*416093.15*C*ACH*CTX*01*053000219*DA*2000014804300*9991000700**01*XXXXXXXXX*DA*XXXXXXXXXX*20090610*VEN~
TRN*1*4311000190~
DTM*020*20090605~
N1*PR*Safeway - U. S. Corporate*9*0091372090000~
N1*PE*Safeway Supplier Name*92*  2397~
ENT*1*PR*9*0091372090500~
ADX*-13676.81*E2*CM*WSO_144324_05~
REF*ST*3111~
DTM*003*20090527~
ADX*-18200*E2*CM*WSO_144343_05~
REF*CM*WSO_144343_05~
DTM*003*20090527~
RMR*IV*6092392*PI*20430.34*20851.11*420.77~
REF*ST*0111~
DTM*003*20090523~
ENT*2*PR*9*0091372091700~
ADX*-892.8*E2*CM*P7159010-17~
REF*UQ*302 -MEALS/INGREDIENTS~
REF*CM*P7159010-17~
DTM*003*20090517~
RMR*IV*6093694*PI*20888.5*21318.71*430.21~
REF*ST*2111~
DTM*003*20090526~
RMR*IV*6093695*PI*99701.8*101757.74*2055.94~
REF*ST*1111~
DTM*003*20090526~
ENT*3*PR*9*0091372092000~
ADX*210*E2*DB*P7817948-20~
REF*UQ*323 -REFRIGERATED FOODS~
REF*ST*4111~
DTM*003*20090517~
ENT*4*PR*9*0091372092500~
RMR*IV*P7340039-25PB*PI*4153*4153~
REF*ST*5111~
DTM*003*20090514~
ENT*5*PR*9*0091372092700~
RMR*IV*6093692*PI*286308.83*292210.59*5901.76~
REF*ST*6111~
DTM*003*20090526~
SE*41*00106001~
GE*1*000000001~
IEA*1*000000001~

Sample file of EFT/EDI 820 from Safeway to Safeway Warehouse Supplier

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231117*0040*^*00403*000000001*0*T*>~
GS*RA*SENDERGS*RECEIVERGS*20231117*004012*000000001*X*004030~
ST*820*00106001~
BPR*I*416093.15*C*ACH*CTX*01*122000030*DA*2000014804300*2943019135**01*XXXXXXXXX*DA*XXXXXXXXXX*20131020*VEN~
TRN*1*4311000190~
DTM*020*20131019~
N1*PR*Safeway - U. S. Corporate*9*0091372090000~
N1*PE*Safeway Supplier Name*92* 2397~
ENT*1*PR*9*0091372090500~
ADX*-13676.81*E2*CM*WSO_144324_05~
REF*CM* WSO_144324_05~
DTM*003*20130927~
ADX*-18200*E2*CM*WSO_144343_05~
REF*CM*WSO_144343_05~
DTM*003*20130927~
RMR*IV*6092392*PI*20430.34*20851.11*420.77~
REF*PO*999999999~
DTM*003*20130923~
ENT*2*PR*9*0091372091700~
ADX*-892.8*E2*CM*P7159010-17~
REF*UQ*302 -MEALS/INGREDIENTS~
REF*CM*P7159010-17~
DTM*003*20131017~
RMR*IV*6093694*PI*20888.5*21318.71*430.21~
REF*PO*888888888~
DTM*003*20130926~
RMR*IV*6093695*PI*99701.8*101757.74*2055.94~
REF*PO*777777777~
DTM*003*20130926~
RMR*IV*6093696*PI*17380.29*17738.82*358.53~
REF*PO*666666666~
DTM*003*20130926~
ENT*3*PR*9*0091372092000~
ADX*210*E2*DB*P7817948-20~
REF*UQ*323 -REFRIGERATED FOODS~
REF*DB*P7817948-20~
DTM*003*20131017~
ENT*4*PR*9*0091372092500~
RMR*IV*P7340039-25PB*PI*4153*4153~
REF*PO*555555555~
DTM*003*20130914~
ENT*5*PR*9*0091372092700~
RMR*IV*6093692*PI*286308.83*292210.59*5901.76~
REF*PO*555555555~
DTM*003*20130926~
SE*44*00106001~
GE*1*000000001~
IEA*1*000000001~