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Transportation Appointment Schedule Information (Outgoing)
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  • EDI Inspector
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X12 163 Transportation Appointment Schedule Information (Outgoing)

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Appointment Schedule Information Transaction Set (163) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by transportation carriers and their trading partners to request and accept freight pick-up and delivery appointments.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • Granted/Rescheduled Transportation Appointment request with the delivery appointment.
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
B13
0200
Beginning Segment for Appointment Schedule
Max use 1
Required
B2A
0300
Set Purpose
Max use 1
Required
0100 Loop
0300 Loop
SE
2900
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

AS
Transportation Appointment Schedule Information (163)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
163
Transportation Appointment Schedule Information
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B13
0200
Heading > B13

Beginning Segment for Appointment Schedule

RequiredMax use 1

To transmit identifying numbers and other basic data relating to the Appointment Schedule transaction set

Usage notes

Example Data: B13UniqueDociDSCAC~

Example
B13-01
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • B1301 is the appointment pick-up or delivery request reference number. It is a number assigned by the party requesting the original appointment that uniquely identifies the request for a pick-up or delivery appointment. It is not a unique appointment number.
Usage notes

For a Transportation Scheduled Appointment document submitted by a carrier requesting an appointment for the first time for the load outline within the document. This should be a unique document ID created/used by the carrier that both the carrier and Best Buy will use in this element or field to reference the specific appointment request on all subsequent documents related to the appointment request.

For delivery appointments where the carrier has sent an initial EDI 163 document requesting an appointment. Best Buy will return the B1302 value here that was submitted on the Original EDI 163 Appointment Request.

Delivery appointments that are created as part of the Best Buy Collect Freight (Best Buy is paying the freight charges) program were the carrier received an EDI load Tender, the Best Buy TMS load ID will be returned in the B1302 as the unique ID.

Delivery appointments that are created for Best Buy Deconsolidation centres freight movements where the carrier received a load tender from the deconsolidator. Best Buy will be returning the Deconsolidators Manifest ID as the B1302 unique ID.

B13-02
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B1302 is the Standard Carrier Alpha Code (SCAC) of the carrier who will be keeping the appointment.
Usage notes

This will contain the SCAC of the carrier ultimately responsible for the delivery of the shipment and making the appointment.

B2A
0300
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Usage notes

Example Data: B2A13AT~

Example
B2A-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

Usage notes

Code GR (Granted ) will be used by Best Buy when returning a granted appointment date and time for a shipment/load in response to a previously submitted request for an appointment or for a load Initiated by Best Buy. (See B1301 for the unique ID used for those shipments/Loads initiated by Best Buy to match to the load in your system.

Code 44 (Rejection) will be used to indicate that Best Buy is rejecting a previously submitted appointment request. Use the code list to provide reason(s) for the rejection within the OID10 element. If the requesting party provides invalid data, fails to send required data or a loading issues occurs, a rejections will be sent. The requesting party is expected to send a replacement (B2A01 with code 05) with the corrected information.

Code 01 (Cancellation) will be used when Best Buy is cancelling an already granted delivery appointment.

01
Cancellation

This code indicates that the Transportation document that was previously sent to the receiving party is being cancelled by the sending party.

44
Rejection
GR
Granted

This code will be sent by Best Buy when granting a requested delivery appointment in response to a request sent in by the carrier. In addition, the carrier will receive this code on EDI 163 document transmission with appointment information for loads they have received EDI 204 load tenders and accepted the loads. Appointment information will also be sent for loads booked with the Best Buy Deconsolidation centre moving to Best Buy DDC/RDC Locations.

B2A-02
346
Application Type
Optional
Identifier (ID)

Code identifying an application

AT
Appointment
0100 Loop
OptionalMax >1
Usage notes

This name loop at the header level will be only be present if the B2A01 code is "44" indicating that Best Buy is rejecting the previously submitted appointment request. It will contain Best Buy's contact and email information if the carrier needs to reach out and ask questions about the Rejection. Best Buy will only send a single Name (Loop 100) loop at the header level with the contact information of the person/group responsible for to assist the carrier with the rejection issues.

N1
1000
Heading > 0100 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

Example Data: N1CNBest Buy Enterprise~

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

This element will always be populated with "Best Buy Enterprise".

G61
1500
Heading > 0100 Loop > G61

Contact

OptionalMax use 5

To identify a person or office to whom communications should be directed

Usage notes

This segment will only be present when Best Buy is granting a Dock Scheduling Delivery appointment. B1301 code would be "GR".

Example Data: G61A5Name of ContactEMNameofContact@cbestbuy.com~

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

Usage notes

This element is used to indicate that the contact information for the party that is supporting the appointment request process at Best Buy.

A5
Appointment Scheduler
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

This element will contain the name of the group associated with the Best Buy Dock scheduling who are responsible for the appointment request rejection support.

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
Usage notes

This element is used to define the information in the G6104 element. Best Buy will send code "EM" for email and an email address post in the G6104 for the contact party.

EM
Electronic Mail
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

Usage notes

Best Buy will send the email address for Best Buy scheduling support team to aid the carrier with any questions about the rejection requests.

0100 Loop end
0300 Loop
RequiredMax >1
Usage notes

This loop 0100 will only include the delivery stop off/freight point information. the N1 segment with the Delivery location and the N9 with reference information will be the only segments that will be consistently returned in this by Best Buy for all 3 Appointment request types sent by Best Buy. All other segments outline within this loop will only appear if a certain document purpose codes are indicated.

Stop off level cartons and weight are not used by Best Buy and will have default values in them.

S5
1900
Heading > 0300 Loop > S5

Stop-off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Usage notes

This segment is required by standards to start the 300 loop. Best Buy is not actually using any information in this particular segment. The stop sequence number will always start at 1.

Example Data: S51CU~

Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

Usage notes

S501 value will increment by 1 if Multiple BOL's are indicated or provided in an original 163 Appointment Request submitted by the carrier. This should be a sequential number, preferably starting off at 1.

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

CU
Complete Unload
N1
2000
Heading > 0300 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

There will only be one N1 segment per Stop off loop. This Name segment will contain the Best Buy delivery location provided in the original communication that was attempting to create/gain an appointment.

Example Data: N1ST**94BBYLocID~

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

Usage notes

Best Buy will always send Code 94 here to indicate that the information in the N104 element is Best Buy's unique location ID that the appointment request is being sent to the carrier for.

94
Code assigned by the organization that is the ultimate destination of the transaction set
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

The N104 element will be filled with the Best Buy assigned location ID that the Transportation Shipment Request was originally submitted for to receive a delivery appointment at.

N9
2400
Heading > 0300 Loop > N9

Reference Identification

OptionalMax use 10

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

The N9 segment may have multiple iterations and will contain various different reference numbers that can be used to help identify the load.

For all reference numbers submitted by the carrier on an original Request for an appointment, initiated by the carrier for shipments/loads were Best Buy is not submitting the freight charges, will be returned here from the original request. In addition, for a Granted delivery appointment, the Dock Schedule ID (N 901 = AO) will be returned in this segment.

Example Data:
Here is an N9 segment with Best Buy TMS Load ID
L11BN654321~
Here is an N9 segment with Carrier PRO/Load ID
L11CNCarrierPRO1~
Here is an N9 segment with Best Buy Dock Appointment ID
L11AO999999~
Here is an N9 segment with Bill of Lading ID
L11BMBOLID999999~

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

If the N902 value is the Best Buy Load ID then the N901 should use the
qualifier "BN".

If the N902 value is the Bill of Lading ID then the N901 should use the qualifier "BM" .

If the N902 value is the Dock Appointment ID then the N901 should use the qualifier "AO".

If the N902 value is the Carrier PRO/Load ID then the N901 should use the qualifier "CN" .

AO
Appointment Number
BM
Bill of Lading Number
BN
Booking Number
CN
Carrier's Reference Number (PRO/Invoice)
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

G62
2600
Heading > 0300 Loop > G62

Date/Time

OptionalMax use 10

To specify pertinent dates and times

Usage notes

The G62 segment will only appear if the B2A01 purpose code is "GR".
The G6201 qualifier "70" refers to the granted delivery date that Best Buy has set for the delivery in the G6202. The G6203 qualifier "X" refers to the granted delivery time in the G6204 on the day transmitted in the G6202.

Example Data: G627020180520X1200~

Example
If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required
At least one of Date Qualifier (G62-01) or Time Qualifier (G62-03) is required
If either Time Qualifier (G62-03) or Time (G62-04) is present, then the other is required
G62-01
432
Date Qualifier
Optional
Identifier (ID)

Code specifying type of date

70
Scheduled Delivery Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

G62-03
176
Time Qualifier
Optional
Identifier (ID)

Code specifying the reported time

X
Scheduled Delivery Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

0350 Loop
OptionalMax >1
Usage notes

The OID/350 loop will only be present when Best Buy Dock Scheduling is rejecting the appointment request for missing or invalid data that was submitted on the request document. The B2A01 purpose code of "44" will indicate that this is a rejection to an originally submitted request for an appointment.

The values in this OID/350 Loop describe each individual order/shipment in the carrier shipment identified in the B1301 and/or N9 segments/elements.

Each occurrence of this Loop will indicate one individual order/shipment that has rejection reason code associated with it in the OID10 element.

OID
2700
Heading > 0300 Loop > 0350 Loop > OID

Order Identification Detail

RequiredMax use 1

To specify order identification detail

Usage notes

The OID segment(s) will always contain the Order ID (OID02) and the error code (OID10). Any other elements populated in this segment would be directly tied to the actual error.

Example Data: OIDBestBuyPOCTN245L18000**MA~

Example
If either Packaging Form Code (OID-04) or Quantity (OID-05) is present, then the other is required
OID-02
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

This element will contain the Best Buy Purchase Order or similar reference
number (Transfer ID, RTV (Return to Vendor Authorization number), etc) that was provided in the original request for an appointment.

OID-04
211
Packaging Form Code
Optional
Identifier (ID)

Code for packaging form of the lading quantity

Usage notes

If present this is the qualifier that defines the type of Logistical
shipping/handling units that are being moved on the shipment under the Reference ID indicated in the OID02. In almost all cases the qualifier will be "CTN".

CTN
Carton
OID-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

If present this will contain actual numerical quantity of the Logistical
shipping/handling units submitted on the shipment under the Reference ID indicated in the OID02.

OID-10
647
Application Error Condition Code
Required
Identifier (ID)

Code indicating application error condition

Usage notes

If the OID segment is present this element should always be populated

812
Missing Transaction Reference or Trace Number

Missing Transaction/Reference Number - This error code will be returned for all Order lines if the shipment indicated is for a Best Buy collect freight shipment and the BBY TMS Load ID is not returned in the appropriate N9 segment with a “BN” qualifier in the N901.

INF
Invalid Status Code

Invalid status code - This error code will appear for all Order IDs if the request sent in is for a previously received appointment request and the load/schedule has already moved to intransit or complete status.

MA
Missing or Invalid Store Number

Missing or Invalid Store/Destination - If the BBY location ID listed in the N104 does not match the location that Order ID in the OID02 is listed for in Best Buy’s systems. The Appointment request will be rejected with this code in the OID10 and the bad Order in the OID02

MB
Missing or Invalid Purchase Order Number

Missing or invalid Order status - This Rejection code will appear if the Order ID in the OID02 is already in received complete status.

P
Missing or Invalid Item Quantity

Missing or Invalid Carton qty - If the carton quantity submitted in the OID05 is <= 0 or is greater than the carton quantity the order was open for. The EDI 163 will be reject with this code in the OID10 for the PO listed in the OID02.

POI
Purchase Order Number Invalid

Missing or Invalid Order - This rejection code will appear if the Order ID in the OID02 does not exist in Best Buy’s systems.

V
Missing or Unauthorized Action Code

Missing or Invalid Action/Reason Code - This error code will appear for all Order IDs submitted on the request for Reschedule and the Reason code to explain the reschedule is not on the request. The request for reschedule reason code should be sent in by the carrier in the N9 segment (See the Inbound EDI 163 mapping for more information).

0350 Loop end
0300 Loop end
SE
2900
Heading > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Heading end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Granted/Rescheduled Transportation Appointment request with the delivery appointment.

ST*163*0001~
B13*UniqueID1*SCAC~
B2A*GR*AT~
S5*1*CU~
N1*ST**94*70~
N9*BM*Bill of Lading ID~
N9*CN*Carrier PRO/Load ID~
N9*AO*80001520~
G62*70*20180426*X*1500~
SE*10*0001

Rejection of a Transportation Appointment request

ST*163*0001~
B13*UniqueID20*SCAC~
B2A*44*AT~
N1*CN*Best Buy Enterprise~
G61*A5*Best Buy Scheduling*EM*Scheduling@BestBuy.com~
S5*1*CU~
N1*ST**94*70~
N9*BM*Bill of Lading ID30~
N9*CN*Carrier PRO/Load ID30~
OID**WHATPO********MB~
OID**MANBAT**CTN*50000*****P~
OID**PONID2********MA~
SE*13*0001~

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