X12 163 Transportation Appointment Schedule Information (Outgoing)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Appointment Schedule Information Transaction Set (163) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by transportation carriers and their trading partners to request and accept freight pick-up and delivery appointments.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- AS
- Transportation Appointment Schedule Information (163)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 163
- Transportation Appointment Schedule Information
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Appointment Schedule
To transmit identifying numbers and other basic data relating to the Appointment Schedule transaction set
Example Data: B13UniqueDociDSCAC~
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- B1301 is the appointment pick-up or delivery request reference number. It is a number assigned by the party requesting the original appointment that uniquely identifies the request for a pick-up or delivery appointment. It is not a unique appointment number.
For a Transportation Scheduled Appointment document submitted by a carrier requesting an appointment for the first time for the load outline within the document. This should be a unique document ID created/used by the carrier that both the carrier and Best Buy will use in this element or field to reference the specific appointment request on all subsequent documents related to the appointment request.
For delivery appointments where the carrier has sent an initial EDI 163 document requesting an appointment. Best Buy will return the B1302 value here that was submitted on the Original EDI 163 Appointment Request.
Delivery appointments that are created as part of the Best Buy Collect Freight (Best Buy is paying the freight charges) program were the carrier received an EDI load Tender, the Best Buy TMS load ID will be returned in the B1302 as the unique ID.
Delivery appointments that are created for Best Buy Deconsolidation centres freight movements where the carrier received a load tender from the deconsolidator. Best Buy will be returning the Deconsolidators Manifest ID as the B1302 unique ID.
Standard Carrier Alpha Code
- B1302 is the Standard Carrier Alpha Code (SCAC) of the carrier who will be keeping the appointment.
This will contain the SCAC of the carrier ultimately responsible for the delivery of the shipment and making the appointment.
Set Purpose
To allow for positive identification of transaction set purpose
Example Data: B2A13AT~
Code identifying purpose of transaction set
Code GR (Granted ) will be used by Best Buy when returning a granted appointment date and time for a shipment/load in response to a previously submitted request for an appointment or for a load Initiated by Best Buy. (See B1301 for the unique ID used for those shipments/Loads initiated by Best Buy to match to the load in your system.
Code 44 (Rejection) will be used to indicate that Best Buy is rejecting a previously submitted appointment request. Use the code list to provide reason(s) for the rejection within the OID10 element. If the requesting party provides invalid data, fails to send required data or a loading issues occurs, a rejections will be sent. The requesting party is expected to send a replacement (B2A01 with code 05) with the corrected information.
Code 01 (Cancellation) will be used when Best Buy is cancelling an already granted delivery appointment.
- 01
- Cancellation
This code indicates that the Transportation document that was previously sent to the receiving party is being cancelled by the sending party.
- 44
- Rejection
- GR
- Granted
This code will be sent by Best Buy when granting a requested delivery appointment in response to a request sent in by the carrier. In addition, the carrier will receive this code on EDI 163 document transmission with appointment information for loads they have received EDI 204 load tenders and accepted the loads. Appointment information will also be sent for loads booked with the Best Buy Deconsolidation centre moving to Best Buy DDC/RDC Locations.
This name loop at the header level will be only be present if the B2A01 code is "44" indicating that Best Buy is rejecting the previously submitted appointment request. It will contain Best Buy's contact and email information if the carrier needs to reach out and ask questions about the Rejection. Best Buy will only send a single Name (Loop 100) loop at the header level with the contact information of the person/group responsible for to assist the carrier with the rejection issues.
Name
To identify a party by type of organization, name, and code
Example Data: N1CNBest Buy Enterprise~
Contact
To identify a person or office to whom communications should be directed
This segment will only be present when Best Buy is granting a Dock Scheduling Delivery appointment. B1301 code would be "GR".
Example Data: G61A5Name of ContactEMNameofContact@cbestbuy.com~
Code identifying the major duty or responsibility of the person or group named
This element is used to indicate that the contact information for the party that is supporting the appointment request process at Best Buy.
- A5
- Appointment Scheduler
Free-form name
This element will contain the name of the group associated with the Best Buy Dock scheduling who are responsible for the appointment request rejection support.
Code identifying the type of communication number
- G6103 qualifies G6104.
This element is used to define the information in the G6104 element. Best Buy will send code "EM" for email and an email address post in the G6104 for the contact party.
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Best Buy will send the email address for Best Buy scheduling support team to aid the carrier with any questions about the rejection requests.
This loop 0100 will only include the delivery stop off/freight point information. the N1 segment with the Delivery location and the N9 with reference information will be the only segments that will be consistently returned in this by Best Buy for all 3 Appointment request types sent by Best Buy. All other segments outline within this loop will only appear if a certain document purpose codes are indicated.
Stop off level cartons and weight are not used by Best Buy and will have default values in them.
Stop-off Details
To specify stop-off detail reference numbers and stop reason
This segment is required by standards to start the 300 loop. Best Buy is not actually using any information in this particular segment. The stop sequence number will always start at 1.
Example Data: S51CU~
Identifying number for the specific stop and the sequence in which the stop is to be performed
S501 value will increment by 1 if Multiple BOL's are indicated or provided in an original 163 Appointment Request submitted by the carrier. This should be a sequential number, preferably starting off at 1.
Name
To identify a party by type of organization, name, and code
There will only be one N1 segment per Stop off loop. This Name segment will contain the Best Buy delivery location provided in the original communication that was attempting to create/gain an appointment.
Example Data: N1ST**94BBYLocID~
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
Best Buy will always send Code 94 here to indicate that the information in the N104 element is Best Buy's unique location ID that the appointment request is being sent to the carrier for.
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
The N104 element will be filled with the Best Buy assigned location ID that the Transportation Shipment Request was originally submitted for to receive a delivery appointment at.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment may have multiple iterations and will contain various different reference numbers that can be used to help identify the load.
For all reference numbers submitted by the carrier on an original Request for an appointment, initiated by the carrier for shipments/loads were Best Buy is not submitting the freight charges, will be returned here from the original request. In addition, for a Granted delivery appointment, the Dock Schedule ID (N 901 = AO) will be returned in this segment.
Example Data:
Here is an N9 segment with Best Buy TMS Load ID
L11BN654321~
Here is an N9 segment with Carrier PRO/Load ID
L11CNCarrierPRO1~
Here is an N9 segment with Best Buy Dock Appointment ID
L11AO999999~
Here is an N9 segment with Bill of Lading ID
L11BMBOLID999999~
Code qualifying the Reference Identification
If the N902 value is the Best Buy Load ID then the N901 should use the
qualifier "BN".
If the N902 value is the Bill of Lading ID then the N901 should use the qualifier "BM" .
If the N902 value is the Dock Appointment ID then the N901 should use the qualifier "AO".
If the N902 value is the Carrier PRO/Load ID then the N901 should use the qualifier "CN" .
- AO
- Appointment Number
- BM
- Bill of Lading Number
- BN
- Booking Number
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
The G62 segment will only appear if the B2A01 purpose code is "GR".
The G6201 qualifier "70" refers to the granted delivery date that Best Buy has set for the delivery in the G6202. The G6203 qualifier "X" refers to the granted delivery time in the G6204 on the day transmitted in the G6202.
Example Data: G627020180520X1200~
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
The OID/350 loop will only be present when Best Buy Dock Scheduling is rejecting the appointment request for missing or invalid data that was submitted on the request document. The B2A01 purpose code of "44" will indicate that this is a rejection to an originally submitted request for an appointment.
The values in this OID/350 Loop describe each individual order/shipment in the carrier shipment identified in the B1301 and/or N9 segments/elements.
Each occurrence of this Loop will indicate one individual order/shipment that has rejection reason code associated with it in the OID10 element.
Order Identification Detail
To specify order identification detail
The OID segment(s) will always contain the Order ID (OID02) and the error code (OID10). Any other elements populated in this segment would be directly tied to the actual error.
Example Data: OIDBestBuyPOCTN245L18000**MA~
Identifying number for Purchase Order assigned by the orderer/purchaser
This element will contain the Best Buy Purchase Order or similar reference
number (Transfer ID, RTV (Return to Vendor Authorization number), etc) that was provided in the original request for an appointment.
Code for packaging form of the lading quantity
If present this is the qualifier that defines the type of Logistical
shipping/handling units that are being moved on the shipment under the Reference ID indicated in the OID02. In almost all cases the qualifier will be "CTN".
- CTN
- Carton
Numeric value of quantity
If present this will contain actual numerical quantity of the Logistical
shipping/handling units submitted on the shipment under the Reference ID indicated in the OID02.
Code indicating application error condition
If the OID segment is present this element should always be populated
- 812
- Missing Transaction Reference or Trace Number
Missing Transaction/Reference Number - This error code will be returned for all Order lines if the shipment indicated is for a Best Buy collect freight shipment and the BBY TMS Load ID is not returned in the appropriate N9 segment with a “BN” qualifier in the N901.
- INF
- Invalid Status Code
Invalid status code - This error code will appear for all Order IDs if the request sent in is for a previously received appointment request and the load/schedule has already moved to intransit or complete status.
- MA
- Missing or Invalid Store Number
Missing or Invalid Store/Destination - If the BBY location ID listed in the N104 does not match the location that Order ID in the OID02 is listed for in Best Buy’s systems. The Appointment request will be rejected with this code in the OID10 and the bad Order in the OID02
- MB
- Missing or Invalid Purchase Order Number
Missing or invalid Order status - This Rejection code will appear if the Order ID in the OID02 is already in received complete status.
- P
- Missing or Invalid Item Quantity
Missing or Invalid Carton qty - If the carton quantity submitted in the OID05 is <= 0 or is greater than the carton quantity the order was open for. The EDI 163 will be reject with this code in the OID10 for the PO listed in the OID02.
- POI
- Purchase Order Number Invalid
Missing or Invalid Order - This rejection code will appear if the Order ID in the OID02 does not exist in Best Buy’s systems.
- V
- Missing or Unauthorized Action Code
Missing or Invalid Action/Reason Code - This error code will appear for all Order IDs submitted on the request for Reschedule and the Reason code to explain the reschedule is not on the request. The request for reschedule reason code should be sent in by the carrier in the N9 segment (See the Inbound EDI 163 mapping for more information).
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Granted/Rescheduled Transportation Appointment request with the delivery appointment.
B13*UniqueID1*SCAC~
B2A*GR*AT~
S5*1*CU~
N1*ST**94*70~
N9*BM*Bill of Lading ID~
N9*CN*Carrier PRO/Load ID~
N9*AO*80001520~
G62*70*20180426*X*1500~
SE*10*0001
Rejection of a Transportation Appointment request
B13*UniqueID20*SCAC~
B2A*44*AT~
N1*CN*Best Buy Enterprise~
G61*A5*Best Buy Scheduling*EM*Scheduling@BestBuy.com~
S5*1*CU~
N1*ST**94*70~
N9*BM*Bill of Lading ID30~
N9*CN*Carrier PRO/Load ID30~
OID**WHATPO********MB~
OID**MANBAT**CTN*50000*****P~
OID**PONID2********MA~
SE*13*0001~
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