X12 824 Application Advice

X12 Release 7010

This X12 Transaction Set contains the format and establishes the data contents of the Application Advice Transaction Set (824) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the ability to report the results of an application system's data content edits. The results of editing transaction sets can be reported at the functional group, an entire transaction set, or any portion of a transaction set, in either coded or free-form format. It is designed to accomodate the business need of reporting the acceptance, rejection, acceptance with change, or partial acceptance or rejection of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgment sent in response to a purchase order).

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS) 28 Fiscal Intermediary Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS) 29 Medicare Provider and Supplier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Centers for Medicare & Medicaid Services (CMS) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS) 28 Fiscal Intermediary Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS) 29 Medicare Provider and Supplier Identification Number as assigned by Centers for Medicare & Medicaid Services (CMS) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Centers for Medicare & Medicaid Services (CMS) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number Code · Required · Code specifying the version number of the interchange control segments · 00701 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2013

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested Code · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1) 2 Interchange Acknowledgment Requested only when Interchange is "Rejected Because Of Errors" 3 Interchange Acknowledgment Requested only when Interchange is "Rejected Because Of Errors" or "Accepted but Errors are Noted"

ISA-15 · I14 · Interchange Usage Indicator Code · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · AG Application Advice (824)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 007010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2013

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 824 Application Advice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BGN

0200

Beginning Segment

RequiredMax use 1

To indicate the beginning of a transaction set

Usage notes

Example: BGN00404201801181454

BGN-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 00 Original

BGN-02 · 127 · Reference Identification · Required Min 1 Max 80 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier BGN02 is the transaction set reference number. · Usage notes 404 = Transaction Set Code Being Acknowledged

BGN-03 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BGN03 is the transaction set date.

BGN-04 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) BGN04 is the transaction set time. · Usage notes Format: HHMM

Detail

OTI Loop

RequiredMax >1

OTI

0100

Original Transaction Identification

RequiredMax use 1

To identify the edited transaction set and the level at which the results of the edit are reported, and to indicate the accepted, rejected, or accepted-with-change edit result

• The OTI loop is intended to provide a unique identification of the transaction set or portion thereof, that is the subject of this application acknowledgment.

Usage notes

Example: OTITABMYL78919*2018011214545759001

Example

If Transaction Set Control Number (OTI-09) is present, then Group Control Number (OTI-08) is required

OTI-01 · 110 · Application Acknowledgment Code · Required · Code indicating the application system edit results of the business data · TA Transaction Set Accept TE Transaction Set Accept with Error TR Transaction Set Reject

OTI-02 · 128 · Reference Identification Qualifier · Required · Code identifying the Reference Identification OTI02 contains the qualifier identifying the business transaction from the original business application, and OTI03 will contain the original business application identification. · BM Bill of Lading Number

OTI-03 · 127 · Reference Identification · Required Min 1 Max 80 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier OTI03 is the primary reference identification or number used to uniquely identify the original transaction set.

OTI-06 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year OTI06 is the group date.

OTI-07 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) OTI07 is the group time. · Usage notes Format: HHMM

OTI-08 · 28 · Group Control Number · Optional Min 1 Max 9 · Assigned number originated and maintained by the sender

OTI-09 · 329 · Transaction Set Control Number · Optional Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set If used, OTI09 through OTI10 will contain values from the original electronic transaction set generated by the sender.

REF

0200

Reference Information

OptionalMax use >1

To specify identifying information

• The REF segment allows for the provision of secondary reference identification or numbers required to uniquely identify the original transaction set or portion thereof. The primary reference identification or number should be provided in elements OTI02-03.

Usage notes

Example: REFEQCNRU123456

REF-01 · 128 · Reference Identification Qualifier · Required · Code identifying the Reference Identification · BM Bill of Lading Number EQ Equipment Number P8 Pickup Reference Number WO Work Order Number WY Waybill Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 80 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes CNRU123456 = equipment initials and Number

TED Loop

OptionalMax >1

Usage notes

Examples:
TED007A PROBLEM HAS BEEN DETECTED IN THE ELECTRONIC BILL OF LADING
NTETHIS ELECTRONIC BILL OF LADING WAS REJECTED BECAUSE THE
NTEREGISTERED COMPANY NAME OR THE CONTRACT NUMBER REGISTERED
NTEWITH THE 24 HOUR EMERGENCY RESPONSE PROVIDER WAS NOT
NTEIDENTIFIED. PLEASE CORRECT AND RESUBMIT THE BILL OF LADING.
NTECONTACT YOUR LOCAL SERVICE DELIVERY CENTER OR EDI SUPPORT
NTEIF FURTHER INFORMATION IS REQUIRED.

TED

0700

Technical Error Description

RequiredMax use 1

To identify the error and, if feasible, the erroneous segment, or data element, or both

TED-01 · 647 · Application Error Condition Code · Required · Code indicating application error condition · 001 Car Not in Umler 003 Duplicate Billing 004 Invalid Commodity Code 005 Route Error 007 Missing Data 012 Invalid Combination 024 Other Unlisted Reason

TED-02 · 3 · Free-form Message · Optional Min 1 Max 60 · Free-form text If used, TED02 will contain a generic description of the data in error (e.g., part number, date, reference number, etc.).

NTE

0800

Note/Special Instruction

OptionalMax use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-02 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

SE

0900

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Transaction Set Accepted

ST*824*5766001
BGN*00*404*20180112*1454
OTI*TA*BM*YL78919***20180112*1454*5759*0001
REF*EQ*CNRU123456
REF*WY*580881
SE*10*5766001

Transaction Set Accepted With Error(s)

ST*824*33030001
BGN*00*404*20180112*1454
OTI*TE*BM*006394***20180112*1454*40860*408600001
REF*EQ*CNIS789012
REF*WY*580191
TED*024*A PROBLEM HAS BEEN DETECHED IN THE ELECTRONIC BILL OF LADING
NTE**THIS SHIPMENT CANNOT MOVE DUE TO A RAILROAD RESTRICTION THAT IS
NTE**IN EFFECT.VIEW THE AAR WEBSITE HTTP://AAREMBARGO.RAILINC.COM
NTE**FOR FURTHER INFORMATION ON EMBARGOES AND OPSL RESTRICTIONS.
NTE**IF FURTHER ASSISTANCE IS REQUIRED EMAIL EDIMGR@CN.CA.
NTE**PLEASE CONTACT YOUR LOCAL EDI SUPPORT CENTER IF FURTHER
NTE**INFORMATION IS REQUIRED. IF YOU ARE UNCERTAIN HOW TO CONTACT
NTE**YOUR LOCAL EDI SUPPORT CENTER PHONE US AT 800-267-9779
SE*18*33030001

Transaction Set Rejected

ST*824*4206001
BGN*00*404*20180112*1454
OTI*TE*BM*10***20180112*1454*83041*23905
REF*EQ*CN555555
REF*WY*509072
TED*007*A PROBLEM HAS BEEN DETECTED IN THE ELECTRONIC BILL OF LADING
NTE**THIS ELECTRONIC BILL OF LADING WAS REJECTED BECAUSE THE RAIL
NTE**CAR INITIAL AND NUMBER ARE NOT IN THE ASSOCIATION OF
NTE**AMERICAN RAILROADS DATABASE OR INTERMODAL SHIPMENT TYPE IS
NTE**MISSING. PLEASE CORRECT AND RESUBMIT THE ELECTRONIC BILL OF LADING
NTE**PLEASE CONTACT YOUR LOCAL EDI SUPPORT CENTER IF FURTHER
NTE**INFORMATION IS REQUIRED. IF YOU ARE UNCERTAIN HOW TO CONTACT
NTE**YOUR LOCAL EDI SUPPORT CENTER PHONE US AT 800-267-9779.
SE*18*4206001

Transaction Set Rejected – All Reference Numbers From Original 404 Displayed

ST*824*125795001
BGN*00*404*20180112*1454
OTI*TE*BM*10***20180112*1454*22829*0001
REF*EQ*WC44222
REF*WY*126624
REF*BM*LMNO9140620
REF*P8*220124
REF*WO*0000125436
SE*13*125795001