X12 309 U.S. Customs Manifest (Receipt of Booking)

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the U.S. Customs Manifest Transaction Set (309) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by carriers, terminal operators, port authorities, or service centers to provide U.S. Customs with manifest data on cargo arriving in or departing from the U.S. on oceangoing vessels, railroad trains, or other types of conveyances. The transaction set can be also used by carriers to provide terminal operators, port authorities, or service centers with manifest data on cargo arriving at their facilities via the conveyances mentioned above.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• SO: Ocean Shipment Information (304, 306, 309, 311, 317, 319, 321, 322, 323, 324, 325, 350, 352, 353, 354, 355, 356, 357, 358, 361)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 309: U.S. Customs Manifest

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > M10

M10 Manifest Identifying Information

Required · Max use 1

To transmit manifest identifying information

At least one of Vessel Code (M10-04) or Vessel Name (M10-05) is required

M10-01 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

Usage notes

CARRIER CODE
A code representing the importing/exporting carrier. This is the Standard
Carrier Alpha Code (SCAC) issued by the National Motor Freight Traffic
Association Inc., 2200 Mill Road, Alexandria, VA 22310. For water carriers
who own their containers, the SCAC is issued by the Intermodal Transportation
Association, 6410 Kenilworth Ave., Suite 108, Riverdale, MD 20737.
Equivalent AESTIR Proprietary Element: M01 - Carrier Code.

M10-02 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

Code specifying the method or type of transportation for the shipment

Usage notes

MODE OF TRANSPORTATION CODE
A code indicating the type of vessel used to carry the manifested cargo.
Required for input to the Customs and Border Protection (CBP).
VE Vessel, Ocean
Equivalent AESTIR Proprietary Element: M01 - Mode of Transportation Code.

• VE: Vessel, Ocean

M10-03 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

• M1003 is the code identifying the country in which the ship (vessel) is registered.

Usage notes

COUNTRY CODE
An International Standards Organization (ISO) code representing the flag of
the vessel. Required for input to the Customs and Border Protection (CBP).
Equivalent AESTIR Proprietary Element: M01- Vessel Country Code.

M10-04 · 597 · Vessel Code · Optional · Identifier (ID) · Min 1 Max 8

Code identifying vessel

• M1004 is Lloyd's vessel code.

Usage notes

CONVEYANCE CODE
The Lloyds of London registry code representing the exporting conveyance.
This code is Mandatory if Vessel Name is not entered.
Equivalent AESTIR Proprietary Element: M01 - Conveyance Code.

M10-05 · 182 · Vessel Name · Optional · String (AN) · Min 2 Max 28

Name of ship as documented in "Lloyd's Register of Ships"

Usage notes

VESSEL NAME
A valid vessel name. Mandatory if missing Vessel Code.
Equivalent AESTIR Proprietary Element: M01 - Vessel Name.

M10-06 · 55 · Flight/Voyage Number · Required · String (AN) · Min 2 Max 10

Identifying designator for the particular flight or voyage on which the cargo travels

Usage notes

VOYAGE NUMBER
The voyage number. Required for input to the Customs and Border Protection
(CBP). If not known, send Julian date.
Equivalent AESTIR Proprietary Element: M01 - Voyage Number.

M10-07 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• M1007 is used for the six-digit Numeric Manifest Sequence Number.

Usage notes

SEQUENCE NUMBER
Optional, carrier assigned sequence number. The default is one (1). It may be a
date. Once transmitted, it cannot be changed. All subsequent transmissions for
the manifest must use the original manifest sequence number.
Equivalent AESTIR Proprietary Element: M01 - Manifest Sequence Number.

M10-08 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• M1008 is used for number of bills lading. (Maximum five-digits.)

Usage notes

TOTAL NUMBER OF BOOKINGS/BILLS OF LADING
Provide number of bills of lading/bookings in the manifest.
Equivalent AESTIR Proprietary Element: M01 - Number of Bookings or Bills
of Lading.

M10-09 · 256 · Manifest Type Code · Required · Identifier (ID)

Code identifying the type of manifest transmitted

Usage notes

APPLICATION IDENTIFIER
A code representing the type of application detail data contained within the
block.
D Updation Export Manifest Prior to Vessel Departure from Carrier to CBP.
E Original Export Manifest from Carrier to CBP.
P Preliminary Manifest from Carrier to CBP.
Equivalent AESTIR Proprietary Element: ACR - Application Identifier

• D: Updating Export Manifest Prior to Vessel Departure From Carrier to U.S. Customs
• E: Original Export Manifest from Carrier to U.S. Customs
• P: Preliminary Manifest from Carrier to U.S. Customs

M10-12 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• M1012 is a unique identification number for the manifest assigned by the originator of the manifest with a maximum length of 15.

Usage notes

CARRIER ASSIGNED NUMBER
Optional, carrier assigned number, 1-23 positions. There is no editing on the
format and it is returned as received in the CBP output.
Acceptance/Rejection Transaction Set (355) to the carriers. This is not used in
the Status Information Transaction Set (350) returned from CBP to the carriers.
Equivalent AESTIR Proprietary Element: M01 - Carrier Assigned Number

P4 Loop Required Max >1

040 Heading > P4 Loop > P4

P4 U.S. Port Information

Required · Max use 1

To transmit identifying information for a U.S. port

P4-01 · 310 · Location Identifier · Required · String (AN) · Min 1 Max 30

Code which identifies a specific location

• P401 is used for customs district and port code (census schedule D).

Usage notes

PORT OF LADING CODE
A code representing the Customs and Border Protection (CBP) District/Port of
Lading. For listing of valid codes, use AESTIR Part III, Appendix D.
Equivalent AESTIR Proprietary Element: P01 - CBP Port of Lading Code.

P4-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• P402 is the estimated date of arrival.

Usage notes

ESTIMATED DATE OF DEPARTURE
A date in the YYYYMMDD format representing the scheduled date of
departure from (for exports) or arrival at (for imports) this port.
Equivalent AESTIR Proprietary Element: P01 - Estimated Date of Departure.

P4-03 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• P403 is used for number of bills of lading.

Usage notes

NUMBER OF BOOKINGS/BILLS OF LADING FOR PORT
A value representing the total number of bookings or bills of lading/house bills
transmitted for this Port.
Equivalent AESTIR Proprietary Element: P01 - Number of Bookings or Bills
of Lading for Port.

LX Loop Required Max >1

060 Heading > P4 Loop > LX Loop > LX

LX Assigned Number

Required · Max use 1

To reference a line number in a transaction set

LX-01 · 554 · Assigned Number · Required · Numeric (N0) · Min 1 Max 6

Number assigned for differentiation within a transaction set

Usage notes

LOOP CONTROL NUMBER
Provide sender controlled number for the loop.

080 Heading > P4 Loop > LX Loop > M11

M11 Manifest Bill of Lading Details

Required · Max use 1

To transmit bill of lading detail information for a manifest

M11-12 · 140 · Standard Carrier Alpha Code · Required · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

• M1112 is the unique bill of lading issuer code.

Usage notes

ISSUER CODE
A SCAC code of the issuer of the bookings.
Equivalent AESTIR Proprietary Element: J01 - Carrier Master Booking/Bill of
Lading Issuer Code.

085 Heading > P4 Loop > LX Loop > N9

N9 Reference Identification

Required · Max use 999

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

Usage notes

QUALIFIER
Control number qualifier.
BN Booking Number
Equivalent AESTIR Proprietary Element: B02 - Qualifier.

• BN: Booking Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

CONTROL NUMBER
The number representing the issuer-assigned control number that identifies the
booking or house bill. The control number must be unique by vessel voyage.
Equivalent AESTIR Proprietary Element: B02 - Control Number.

200 Heading > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender